Hyundai Intermodal Inc. E-Truck System
User Instructions:
- Register ID and Password
1)Go to click the sign up button and fill in the information including your e-mail address.
2)As soon as you submit this information, system will send e-mail to Hyundai.
3)Hyundai will confirm User ID and Password for your company.
4)Aconfirmation message will be sent to your e-mail address.
- Authority Levels
1)There are 3 levels of access in the system.
2)Dray order level: Users can process dray orders in their location.
-. All functions in the dray order system.
-. If the same trucking company has offices in multiple locations, each user
can only access their branches dray orders. Example, ABCTrucking
has operations in Dallas and HoustonTexas. James is a dispatcher in
Dallas. He could not manage dray orders sent to ABC Trucking in
Houston.
3)Invoice level: user can process invoices, but do not have access to dray
orders.
-. All functions in the invoice system.
-. If the same trucking company has offices in multiple locations, invoice
level users can manage all locations invoice data.
For example, if XYZ Trucking has a Dallas and Chicago office,
the user can handle all their company’s invoice data in the system
regardless of location.
4) Administrator Level: This user can manage userIDauthority in your
company.
-. You can change the passwords of your company’s users.
-. You can change the IDauthorization level between dray order and
invoice level.
- Dray Order Process
-, New Dray orders:
Trucker will receive e-mail notifying you have a new dray order. It will
Provide the booking or b/l number in the message. You can click on the link and
You will be directed to E-Truck.
- Trucker clicks on dray orders in New Status to view dray orders. There are ACCEPT / REJECT buttons
in upper right hand corner of the dray . Trucker can accept or reject dray order from this screen.
- If and only if accepted then trucker can print dray order from E-Truck.
Printing can be done by individual container numbers or you can select multiple ACCEPTED dray orders and
then click on PDF DETAIL to print dray orders for all selected moves. Or can be put into Excel Spreadsheet.
- Dray orders are Pre-dispatched prior to arrival or completely released. This means dray orders can be issued before containers are customs cleared or Hyundai releases them for door delivery.
When the dray order is issued prior to being released there will be a RED 0 in the IMPORT RELEASE Export 1st PU column. Once the container is released and is actually available for delivery then the container will be highlighted in blue below (lines4&6) and will show the date they were released. Containers must be delivered with 48hours of the release.
- If there is a packing list or bill of lading attched to the dray order, trucker can open and print the packing list or bill of lading from E-Truck after double clicking on the lines and opening the dray order.
At the bottom of the dray order (highlighted in yellow) it will advise if there is an attachment available. If there is one it will state Download 1. Double click on it and it will open the attachment, (next screen shot)
- VERY IMPORTANT DETAIL FOLLOWS
- Dray orders must be processed by truckers, either Accept or Reject within 24 businesshours (Weekends are
not counted) of receiving the e-mailnotice of new dray orders or system will automatically put the dray
orders in REJECT. Job Orders rejected by this process are returned to the HII Dispatchers Queue, and they
will be assigned to other truckers, or you may be contacted by HII to understand why you did not accept
or reject.
-. Extra Charges: if you have an extra surcharge in specific dray order,
then please click the Extra Rate button and select the item
corresponding to your additional charge from the drop down
menu.
When you request an extra surcharge E-Truck, the dray
Order will disappear from your screen. HII dispatch will
review your request, and if approved, the dray order will come
back to your screen with the additional charge included.
If an extra surcharge is required after you have Accepted the dray
order, you must contact your HII dispatcher via phone or email.
-. Send E-mail to HII MKT : if you have a dispute or concern about the rate
for the move, or the amount of the surcharges, use this button to
send an email to the HII Marketing team.
-. Appointment: Use this button to record the date and time of the
appointment you have confirmed with the shipper or
receiver of the cargo.
-, POD: Use this button to input the actual date and time of the delivery of
the container to the customers premise. This is mandatory.
The dray order will not move to Invoice Process unless a POD
has been entered.
The MOV field on this screen will either be blank or have a “ Y “.
“ Y “ in this field indicates that Hyundai’s system has detected an
out-gate activity record from the port, rail, or CY. If there is a Y
in this field, and you have not entered a POD, you should check if
you have delivered the container to the customer or not. Do not
update the POD date and time unless you have actually delivered
the container.
After POD is entered, the dray order will disappear from this screen and move
the Invoice Process Section.
- Invoice Process
-. After the POD has been updated, the dray orders will appear in the
Invoice process section of the E-Truck web site.
STATUS Descriptions:
-. Delivered: This status means that the trucker has input a POD date and
time, however, Hyundai’s system has not been updated with
a corresponding out-gate record from the Port, Rail, or CY.
-, Invoiceable: This status indicates POD has been entered and Hyundai’s
system is updated as out-gate.
-, Processing: The invoice is posted to Hyundai’s system and is queued for payment.
-, Paid: A check has been issued for this dray order.
5. SEND MESSAGE TO HII MKT:
- Select a job order by checking on a check box
- Click "Send Mail to HII MKT"
- A pop up window will appear for the truckers to enter comments, and click on the"Confirm" button.
-It will show if the e-mail was sent successfully or failed.
INVOICE Management:
- Self Billing: This button may be used when containers are in
“Invoiceable” status. If containers are in Delivered status
you may have to get Hyundai’s EIR department to update
the out-gate activity. If you are certain the POD has been
entered correctly, and the dray order remains in delivered
status (more than 24 hours), click the “Send Mail to EIR”
button. Please allow 24 hrs for EIR department to confirm
and update. When they have completed the update, the
status will change to ‘Invoiceable’.
From Invoiceable status, select the “Self-Billing” button and
enter your invoice number in the open field, and click ‘Confirm’.
This dray order status will then change to “Processing”.
-, Invoice Print: Pint out in spread sheet form of all invoices submitted.
-, Send Mail to EIR: Please read under Self Billing above.
6. Payment History
- You can inquiry the invoice and payment data.
- Enter in invoice number or booking/ bill of lading number or container number.
- Search by date range, no more than one month at a time.
7. POD Detail
- Enter in date range. There is no limit on this. Click Inquiry
- Filters
- STATUS- All- N-Normal Completed, M-Missing needs POD entered.
- LOCATION- Is port/rail/CY location of your terminal
- Container/Booking/Bill of Lading- Use these if searching for specific move
- Data shows POD Date/time entered, when POD was entered, date/time that
Container was pulled from port/rail/CY and when container was returned.
-GAP column is in hours, and shows the difference in time between when the POD date and time entered and when the entry was made.
-ILOG column will Y if POD Date/Time was before outgate of container. Since E-Truck will no longer accept date/time that is prior to the out gate there should not be any ILOG showing.
-Status
N- Complete POD date/time has been entered and accepted.
M- Missing POD date/time, POD has not been entered and needs to be completed. This will help assist truckers to find any shipments that POD has not been entered and therefore have not been invoiced.
8. POD Summary
- Enter in date range, no limit on this.
-Data will show how many container dray orders were issued to your company, how many of those containers have been updated with POD and average GAP Time from POD date/time entered and date time of entry.