Metcalfe County Board of Education

REGULAR MEETING AGENDA

METCALFE COUNTY BOARD OF EDUCATION

December 16, 2014

6 PM

Meeting Place

Metcalfe County Board of Education

109 Sartin Drive

Edmonton, KY 42129

1) Call to Order

Invocation by Donnie Perry

Joey Shive called me meeting to order and led the pledge of allegiance

2) Recognition

Student of the Month Special Olympics

Staff of the Month Doug Clemmons

Community Hoss Foundation

Recognition is sponsored by Edmonton State Bank, South Central Bank & Alliance Corporation

3.) Superintendent & Director Reports

Allen Trotter

· Mr. Trotter shared the KY School Report Card for Metcalfe County Middle School. He presented

information on the following:

Accountability Profile summarizes the status of a school or district in the state accountability system, Unbridled Learning: College and Career Ready for All. The Overall Score is used to compare and rank school and district performance and to calculate an AMO improvement goal. An accountability classification based on the percentile rank, rewards or assistance category, participation rate and graduation rate are also included.

Accountability is based on students enrolled a full academic year (100 days). The middle school had a Needs Improvement/Progressing classification.

Next Generation Learners(NxGL) is one of three components of Kentucky's accountability system. The component includes multiple measures of student performance on tests and student accomplishments of graduation and readiness for

college and career. Reporting is organized into five categories: Achievement, Gap, Growth, College/Careen Readiness and Graduation Rate. The total score for the middle school is 54.4.

Achievement reports student performances in the five content areas of reading, mathematics, science, social studies and writing (on-demand and language-editing and mechanics). A formula awards points based on the student performance levels of

Novice, Apprentice, Proficient and Distinguished (NAPD). Accountability is based on students enrolled a full academic year (100 days). The middle school has 68 total points in Level - Performance Type Category. In Achievement Scores for Accountability by Grade Level by shown below are the Percent of Proficient/Distinguished scores:

Reading - Percent Proficient/Distinguished - School 46.9 and State 53.2

Mathematics - Percent Proficient/Distinguished - School 45.3 and State 44.8

Science - Percent Proficient/Distinguished - School 74.0 and State 64.2

Social Studies - Percent Proficient/Distinguished - School 52.3 and State 59.4

Writing - Percent Proficient/Distinguished - School 30.3 and State 43.7

Language Mechanics - Proficient/Distinguished - School 34.2 and State 40.3

Program Review Accountability - Currently, there are three Program Review areas included in accountability: Arts and Humanities, Practical Learning/Career Studies and Writing. There are four identical standards across all three program reviews. Those standards are:

(1) Curriculum and Instruction

(2) Formative and Summative Assessment

(3)Professional Learning

(4) Administrative/Leadership Support

Scores/rating for Program Review Accountability School are as follows:

Arts and Humanities 8.9 Proficient

Practical Living/Career Studies 8.6 Proficient

Writing 7.8 Needs Improvement

Total Score 25.3 Proficient

Currently the middle school is working to pull Global Language and Global Competency

pieces checklists to their Program Review Binders. This will help the middle school to

have this in place before this becomes a part of the accountability and will help them be more prepared.

Explore is a high school readiness test for grade 8 that measures achievement in English, Mathematics, Reading and Science. Scores are as follows:

English School 13.5 State 14.6

Mathematics School 14.4 State 15.3

Reading School 13.8 State 14.5

Science School 15.9 State 16.6

Overall Composite School 14.5 State 15.4

Dr. Lile added the Explore is on a 25 point scale.

Next-Generation Instructional Programs and Support (Program Review) is a systematic method of analyzing components of an instructional program, including instructional practices, aligned and enacted curriculum, student work samples, formative and summative assessments, professional development and support services, and administrative support and monitoring KRS 158.6453(1)(i). This shows the classification of the three categories of which we are accountable and shows the ratings which Mr. Trotter has already shared.

Mr. Trotter asked if there was anything board members wish to discuss from the School Report Card. Board member Tim Brown asked why the writing scores were low? Mr. Trotter told him some pieces were missed that could have been submitted, we are aware of the pieces that were not included and are working to address that. Dr. Lile added that program reviews are still relatively new and are being examined by KDE.

Next Mr. Trotter presented the MAP results for grades 6,7 & 8. Math and reading scores are shown from Fall 2010 to Fall 2014:

6th Grade Math Reading

Grade 6 Fall 2014 210.5 208.5

Grade 5 Spring 2014 216.6 212.9

Grade 4 Spring 2013 209.9 204.7

Grade 3 Spring 2012 202.9 199.2

Grade 2 Spring 2011 192.5 185.1

Grade 2 Fall 2010 180.5 178.7

7th Grade

Grade 7 Fall 2014 217.9 213.8

Grade 6 Spring 2014 220.4 213.4

Grade 5 Spring 2013 221.7 213.9

Grade 4 Spring 2012 212.5 206.3

Grade 3 Spring 2011 202.9 197.4

Grade 3 Fall 2010 191.4 190.6

8th Grade

Grade 8 Fall 2014 224.1 216.9

Grade 7 Spring 2014 224.3 217.1

Grade 6 Spring 2013 220.4 212.5

Grade 5 Spring 2012 218.6 214.6

Grade 4 Spring 2011 213.5 209.1

Grade 4 Fall 2010 23.8 203.3

Dr. Lile added there is typically a summer lag on the fall scores particularly in math, this data is included because it is the most recent. Students read during the summer but they do not do as much math. This is not unusual across the nation. The RIT score changes each time you test, so your goal continues to rise.

Board member Robin McMurtrey asked if the middle school did a Winter Map test. She was told that is going on now. The middle school is concreting on classroom level assessments and

analyzing those and looking at questions to be sure they match standards.

Dr. Lile shared there is information on the district website from NWEA , the company that produces MAP, that explains what MAP is and what it does. He encourages everyone to go the website and read that. The really nice thing about MAP is the scoring is consistent regardless of

grade level.

In summary, Mr. Trotter mentioned what was working well at the middle school. There is good community involvement participating in events such as Guest Speaker Day, Safety Days, Shrek, other plays and Chamber Education Day, as well as Hornet Central Bank Science Institute, Mammoth Cave, US Army Core of Engineers , Lindsey Wilson College, Western Kentucky University and , 21st Century has a really good program going on. Program Reviews and science are going well, there is approximately 100 pieces of evidence uploaded for the first nine weeks from teachers. Data analysis is going well, we are tracking students individually. There is good parent involvement consisting of seven committees and SBDM. What's not working for us is Literary, our Assessment Scores continue to be a concern. There is a Literacy Committee that meets regularly . We are using Word of the Week, there are school wide reading strategies that are in place. To address reading all teachers require AR points, Read 180 and Achieve 3000. Rigor is also something we need to work on. All departments are meeting in a PLC and sharing assessment questions in order to challenge students in each grade. We are working on .

Board Member Robin McMurtrey asked if there had been any joint PLC meetings between departments. She was told at this time, that had not happened at this time.

· Dr. Lile complimented Mr. Trotter on the student leadership on Chamber Education Day. He also mentioned he had been to see the Shrek (the play) and was impressed with the students.

Dr. Lile

· Construction Update - We are working through some issues regarding the grade on the building site. Last week there was a meeting with Jeanie Cannon of RBS Design Group, Tim Geegan of Alliance and two engineers from America Engineers. Plans have been reviewed and changes discussed. The Building Committee has reviewed the new proposed plans. Jim Ivy with RBS Design Group will call or be here next week to discuss further.

· The TELL Survey is being set up for us to take. We are on a two year cycle. Board member Robin McMurtrey asked if there was a way to compare data from the same teachers who had been in the district multiple years. Dr. Lile replied he didn’t think so. Mr. Stephens confirmed this.

· There is a request to create a position for Volleyball Coach at the middle school. We hope to have in place this Spring.

· Board meeting dates for January - June of 2015 are listed for your consideration. We were not able to stay on the second Tuesday of the month for all meetings.

· Dwight will be talking about the budget. The news is mixed at this time. The Commissioner of Education shared there would be a SEEK shortfall this year and this will be with us also next year. There is also be a state shortfall. However, today we received info that our SEEK fore cast is up. We have attributed this to the SAAR Report which was submitted at the end of the last school with an increase of 30 students. We are still looking at substantial budget cuts for the 2015-16 school year possibly in the amount of $500,000.

Bennie Stephens

· He also complimented the middle school play "Shrek" that is going on now.

· Mr. Stephens presented the 2015-16 Comprehensive District Improvement Plan (CDIP) to the board.

He discussed the 8 goals of the plan.

1) Cohort and Graduation Rae

2) College and Career Readiness

3) K-Prep reading and math

4) Non-duplicated Gap reading and math

5) PGES growth and support

6) Health Improvement

7) Children's Internet Protection Act

8) Parent and Student Involvement

The 2014-15 targets for the various goals were discussed along with the strategies and activities to address the goals. Mr. Stephens pointed out he had received input and feedback from the

2014 Edmonton-Metcalfe County Chamber of Commerce Leadership Class, Metcalfe County School Administrators, and the draft plan was posted on the district web page for community input. The TELL survey was also used to identify needs for the plan.

Dr. Lile added KDE dictates the format and some of the goals for the CDIP, such as the numerical goals.

· Mr. Stephens is also requesting approval of the 2015-16 Certified and Classified Evaluation Committees. The committee members are the same as last year.

Jamie Howard

· Ms. Howard did not have any items for the meeting tonight.

· On behalf of Jamie Moss, she is requesting approval of a Shortened Day Waiver for a Student.

All of the paperwork is in order.

Chris Huffman

· He shared the monthly attendance report with the Board. Our attendance did drop some, we are remaining above 90%.

· Coy Neal will be finished with the demolition of the old high/middle school this week as long as the weather cooperates. There is an open place in the roof that we are looking at enclosing and making two storage rooms. The will tie in with future construction on this site.

· There are two items for surplus, a walk-in cooler in the old middle school cafeteria and a sink in the kitchen that we do not have a use for.

Dwight Ross

· He is asking for approval for the regular monthly finance reports.

· We also have a KETS Offer of $12,479, this is the first offer and we and we have budgeted for the match. The Draft Budget will be coming up in January. Normally we don't do a lot or work on this, but we do have some changes we are going to make. The increase to SEEK will be nice, but we have to give a 2% salary raise next year and the increase will not cover this at our current staffing level. The closing of the TVA plant in western Kentucky will reduce our funding by approximately $200,000 over the next two years. We will be taking a close look at the budget

4) Consent Items

4A. Minutes

4B. Field Trips

4C. Fundraisers

4D. Personnel items

5E. Create Middle School Volleyball Coach Position

Robin McMurtrey moved to approve the Consent Items as presented, seconded by Donnie Perry, with the voting as follows: