STANDARD CONTRACT FORM INSTRUCTIONS

Please complete the following sections of the Standard Contract Form. Anything marked with an arrow on the contract needs to be filled out or it will be considered incomplete.

Contractor Legal Name (and d/b/a)

  • This is defined as the legal name of the lead agency. For example, Worcester Public Schools – the legal name is the City of Worcester and the d/b/a is Worcester Public Schools. Your legal name must match the name on the W-9 form that is on file with the Commonwealth.

Legal Address

  • This is the address to the city or town hall or lead agency that receives your grant funding to then issue to the schools. The legal address should be the address of the Contractor Legal Name entity. Your legal address must match the address on the W-9 form that is on file with the Commonwealth.

Payment Remittance Address

  • This address in most cases will match the Legal Address. The address should be the entity which receives grant funding directly from the state.

Contract Manager

  • This is the person EEC should contact with questions about your contract form. In some cases it is the grant program coordinator, in other cases it is a person from the business office of the school district or lead agency.

Phone, Fax, Email, TTY

  • The phone, fax, email, and TTY should be contact info from the Legal Address entity.

State of Incorporation (if a corporation) or N/A

  • Public Schools will need to fill out N/A; Lead Agencies that are corporations will need to indicate so here.

Vendor Code

  • This is the vendor code assigned to your lead agency by the state. Your vendor code does not change from year to year. If you do not know what yours is please contact Cathy Depradine at 617-988-2432 from EEC with your federal tax ID number so EEC can determine if your program has already been assigned a vendor code.
  • If you do not yet have a vendor code, you may leave it blank, and EEC will initiate the process of adding your program to the state’s financial system during which a vendor code will be assigned to you. This process may require EEC contacting you for more information. When you receive a signed contract back from EEC, your vendor code will be filled in. Please retain this information for your records, as your vendor code will not change and this information will facilitate applying for future grants.

MMARS Object Code

  • Grantees do not need to fill out MMARS Object Code.

MMARS Doc ID

  • Grantees do not need to fill out MMARS Doc ID. However, a Doc ID will be assigned to your grant contract once the funding is entered into the state’s financial system (MMARS). This is an identification code assigned to each program site for each funding stream. When you receive a copy of your signed and approved contract form, please make note of what your Doc ID is since you will need this information when requesting grant funding off of your grant.

Maximum Obligation of this Contract

  • Fill in the grant amount for which you applied in the space provided.

Authorized Signature of Contractor

  • PLEASE SIGN IN BLUE INK AND HAND WRITE DATE.
  • The person signing this form should be the authorized signatory at the Legal Address responsible for signing contracts for the grantee or lead agency.

Funds cannot be processed until an original, correctly filled out Standard Contract Form is received by EEC. You may need to fill out an additional Standard Contract Form if the grant contract amount awarded differs from the amount of funding a grantee applies for.

The formal Standard Contract Form instructions are posted with the contract form. You do not need to send the instruction pages back to EEC.