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LONG SUTTON PARISH COUNCIL

Notes of the meeting of the Long Sutton Parish Council

Held on Tuesday 27June commencing at 7.15 p.m.

At the Baptist Church West Street, Long Sutton

Present: With Councillor C Moore in the Chair there were present

Councillors Mrs R Barber, D Cawthorn, D Spencer-Churchill, D Frith and Mrs R Ashton.

PCSO Bennett D Cllr L Eldridge 02 Members of the Public and 01 Members of the Press.

OPEN FORUM: Residents asked if the council would consider moving to the Market House to support them now that the SHDC hub had left and the footfall had declined and also queried why the council had held discussions in Closed Session at almost all meetings. Disappointment was also voiced in relation to Lutton PC and Gedney PC not wishing to agreeing to a joint approach for the proposed Neighbourhood Plan.

RESPONSE: The Council advised they had supported the Market House with grants but also, they had held meetings there in the past and also the Parish Council Office was also located there in the past but the council moved out of the Market House due to several Health and Safety issues and ease of use issues.

The council had held discussions in Closed Session due to them being legal matters and staff matters and this was in line with procedure. The council had needed to discuss such issues on a regular basis due to the Bull Hotel issues.

AGENDA

  1. Apologies for Absence and reasons given
  2. Police Matters – To receive reports and to advise Lincs Police of any policing matters
  3. To received written reports from District and County Ward Members
  4. To receive Declarations of Interests and DPIs
  5. Notes of the Parish Council Meeting held on 23 May 2017
  6. To receive the notes of the Planning Committee and Parks and Cemeteries Committee
  7. Clerks Report on matters outstanding
  8. Chairman’s Remark’s.
  9. To receive reports from the Chairman of Committees
  10. Financial Matters –
  11. Report of Cleared Payments since Last Meeting
  12. To resolve the payment of invoices listed on the Expenditure to be Approved Report
  13. To resolve to consider and approve a Grant Request from the Long Sutton and District Civic Society.

d. Annual Return for the Year Ending 31 March 2017 -(i)Approve Statement of Accounts

(ii) Execute Effectiveness of Internal Audit (iii) Execute Annual Governance Statement

  1. Correspondence
  2. To note general correspondence.

E-mail – Lutton PC – Neighbourhood Plan response declining permission for inclusion of Lutton Parish within the Long Sutton Neighbourhood Plan.

E-Mail – Gedney PC - Neighbourhood Plan response declining permission for inclusion of Gedney Parish within the Long Sutton Neighbourhood Plan.

E-Mail – Cinnamon Trust – Request for volunteers.

E-Mail – Cinder Ash Pre-school – Request for permission to erect a fence to secure the pre-school

  1. Highway Matters.
  2. To report receipt of any highways correspondence.
  3. To report any highways matters to the council.
  4. To resolve to consider the following Planning Applications and resolve to submit appropriate comments to SHDC as a consultee.

a) H11-0356-17 – FULL. Wevahome 43 Delph Road LS – Proposed Dwelling

b) H11-0556-17- FULL 91 Seagate Road LS – Proposed Dwelling

c) H11-0529-17 – Refurbishment to restaurant – McDonalds, Vicarage Lane LS

d) H11-0538-17- FULL 20 Sturton Way LS -Proposed car port

e) H11-0532-17 – Advertisement, McDonalds Vicarage Lane LS

f) H11-0531-17 – Advertisement, McDonalds Vicarage Lane LS

  1. To resolve to approve the revised Neighbourhood Plan.
  2. To receive reports from Outside Bodies representatives.
  3. Members Comments

To receive any comments from members of the council and requests for matters to be placed on the

next agenda. No resolutions may be passed under this item.

  1. To resolve to go into closed session in accordance with the Public Bodies (admissions to

meetings) Act 1960 to discuss the following matters. Should this resolution be passed the public and

press will be required to leave the meeting at this stage.

  1. To resolve to discuss legal matters and approve appropriate action.

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  1. APOLOGIES FOR ABSENCE

Apologies were received and accepted from Cllr R King and P Sayers.

  1. POLICE MATTERS.

The Chairman welcomed PCSO Bennett to the meeting and proposed that Standing Orders be removed to allow them to address the meeting.

Action: The council resolved to remove Standing Orders

(Standing Orders Removed)

PCSO Bennett reported that:

  • She had obtained the Lincs Road Safety Partnership video van data and there had been 14 tickets issued to drivers in April 2017.
  • 4 unknown males had been found inside the Bull Hotel. She stated that it was very important that no one entered the building as it was unsafe.
  • 2 males had been reported for driving a quad bike around the town without a helmet and the police were currently looking out for them for motoring offences
  • A cycle had been stolen in the Cinder Ash Park and she asked that such incidents should be reported to the police on 101 and not reported on social media
  • The police had not received any reports regarding speeding since the last meeting of the Speed Awareness group and again urged that all incidents be reported via 101, 999(in an emergency only) or through the Lincs Police online reporting facility

(Standing Orders were Restored)

PCSO Bennett left the meeting at 7.16 p.m.

  1. TO RECEIVE WRITTEN REPORTS FROM DISTRICT AND COUNTY WARD MEMBERS

D Cllr L Eldridge advised that

The draft South East Lincolnshire Plan would be submitted in October 2017 and adopted in April 2018 and in the meantime the 2006 Local Plan will be adhered to.

Cllr C Moore asked if this would affect any planning applications

D Cllr L Eldridge replied that the lack of the 5-year housing supply may well affect the determining of planning applications until the new Local Plan is adopted.

  1. TO RECEIVE DECLARATIONS OF INTEREST.

No Matters of Interest were declared.

  1. NOTES OF THE PARISH COUNCIL MEETING HELD ON 23 May 2017.

Action: It was resolved to approve the notes as minutes as a true record of the meeting.

  1. NOTES OF THE PLANNING AND PARKS AND CEMETERIES COMMITTEE MEETINGS.

No minutes were presented to be received by the council.

  1. CLERKS REPORT

The Clerk reported that:

  • The Long Sutton Pony Show will be held on 02 July 2017 and also a Baptist Church event.
  • The Internal Audit had been completed and the Annual Return would need to be completed. The relevant notices had been placed on the website and parish noticeboard as required.
  • Lincolnshire C C had advised that they had registered the Common Pit as Common Land and they would be taking steps in relation to permissions required for the pit. She advised that she had also advised that the Parish Council would not wish to be responsible for the Common Pit following the recent events regarding tree damage/works.

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  1. CHAIRMAN’S REPORT.

The Chairman advised that he had spoken to the Headteacher at the Long Sutton CP School and also the Headteacher of the Peele Community College and it had been suggested that a poster competition be held and also discussions held with pupils with regard to speed awareness and road safety issues.

  1. TO RECEIVE REPORTS FROM CHAIRMAN OF COMMITTEES

Parks and Cemeteries – Cllr D Cawthorn advised that he had found items of school uniform that has been burnt which was probably due to the end of exams and school for some pupils and it had been done as a symbol of leaving school.

  1. FINANCIAL MATTERS

a. REPORT OF CLEARED PAYMENTS SINCE LAST MEETING

Action: Payments for £ 7681.31 were cleared since the last meeting.

b. EXPENDITURE TO BE APPROVED

Action: The council resolved that cheques for a total of £3951.06 be approved for

payment.

  1. Annual Return for the Year Ending 31 March 2017

(i)Approve Statement of Accounts

(ii) Execute Effectiveness of Internal Audit

(iii) Execute Annual Governance Statement

A Copy of the Annual Return2017 was circulated to all members present for reference. The council resolved to agree that the Statement of Accounts was correct to the End of Year reconciliation, that the Internal Audit measures implemented by the council were sufficient and that the council met all requirements within the Annual Governance Statement.

  1. CORRESPONDENCE

a)To receive general correspondence.

FROM WHOM / DETAILS / ACTION
E-mail – Lutton PC – / Neighbourhood Plan response declining permission for inclusion of Lutton Parish within the Long Sutton Neighbourhood Plan. / No action required
E-Mail –Gedney PC - / Neighbourhood Plan response declining permission for inclusion of Gedney Parish within the Long Sutton Neighbourhood Plan. / No action required
E-mail –Cinnamon Trust / Request for volunteers / No action required
E-Mail - Cinder Ash Pre-school / Request for permission to erect a fence to secure the pre-school / Action: Resolved to request further details and arrange a visit to the school to discuss the matter in more details
Lincolnshire CC / Changes to mobile library service / Action: Place details on noticeboard
NALC / Information relating to Parkrun events / No Action required
  1. HIGHWAYS MATTERS

a) To receive highways correspondence.

Lincs C C – Details of road closure on A17 Peppermint Junction 24 July 2017 – 02 August 2017 19.00hrs – 06.00hrs

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b) Report highways matters

Park Road – Flooding Issues

Roman Bank Sutton Crosses – Flooding adjacent to Statech.

Hospital Drove – Flooding issues

Action: All matters raised to be reported to Lincs C C Highways.

13.TO RESOLVE TO CONSIDER THE FOLLOWING PLANNING APPLICATIONS AND RESOLVE TO SUBMIT APPROPRIATE COMMENTS TO SHDC AS A CONSULTEE.

APPLICATION NUMBER / SITE / DETAILS / ACTION
H11-0356-17 / FULL. Wevahome 43 Delph Road LS / Proposed Dwelling / Action: There were no objections to this application
H11-0556-17 / FULL 91 Seagate Road LS – Proposed Dwelling / FULL 91 Seagate Road LS – Proposed Dwelling / Action: There were no objections to this application
H11-0529-17 / McDonalds, Vicarage Lane LS / Refurbishment to restaurant / Action: There were no objections to this application
H11-0538-17 / FULL 20 Sturton Way LS -Proposed car port / Proposed car port
H11-0532-17 / Advertisement, McDonalds Vicarage Lane LS / Advertisement, / Action: There were no objections to this application
H11-0531-17 / Advertisement, McDonalds Vicarage Lane LS / Advertisement, / Action: There were no objections to this application

14. TO RESOLVE TO APPROVE THE REVISED NEIGHBOURHOOD PLAN

Action: The council resolved to submit the proposed Neighbourhood Plan to SHDC and hold a further meeting of the committee when a response from SHDC has been received.

15. REPORTS FROM OUTSIDE BODIES

No reports were received.

16. MEMBERS COMMENTS

Cllr Mrs Barber advised that she had witnessed more dogs that were not onleads despite various requests from the council and the matter needed to be addressed.

The Clerk advised that she had tried to contact the security firm to invite them to a council meeting to discuss park patrols and she was also awaiting a response from the Community and Neighbourhood manager at SHDC regarding Open Space Protection Orders.

Cllr Mrs Ashton advised that she had not received any correspondence from the SHCVS.

The Clerk advised that they would contact her direct but there were only a couple of meetings a year.

17. TO RESOLVE TO GO INTO CLOSED SESSION

Action: The council resolved to go into Closed Session to discuss Item18 of the agenda.

This part of the meeting closed at 8.18p.m. The meeting continued in the absence of the press and public at 8.20 p.m. (not for publication). By virtue of Section 100 (A) Para 4 of the Local Government Act 1972. The item being of a confidential nature.