Functional Area: Purchasing / Display Term Contract Release Order (ME23N)
PurposeTerm Contract Release Order Processing
Use this procedure to view a Term Contract Release Order.
Trigger
Perform this procedure when information on a Term Contract Release Order needs to be reviewed.
Prerequisites
Document number of the existing Term Contract Release Order.
Menu Path
Use the following menu path to begin this transaction:
- SAP Easy Access User Specific Menu
- Select Financial Reports and DisplayPurchasing Purchse Orders Display Purchase Order
- SAP Easy Access Generic Menu
- Select LogisticsMaterials ManagementPurchasingPurchase OrderDisplay
ME23N
Helpful Hints
- The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).
- On certain screens you may have to scroll to view some data entry fields.
- The Term Contract Release Order ME23N display transaction screen consists of 3 sections: the Header section, the Item Overview section, and the Item Detail section. The Header section contains information that applies to the entire order. The Item Overview section contains a grid of the primary fields for a line item. The Item Detail section contains all of the available fields for a line item.
- When opening the display transaction, the last order, with which you worked, will display. You will need to select the order that you wish to display by selecting it from the Document Overview or from the Other Document button.
- Depending on various factors and in what state you left the TC Release Order display transaction, the different screen sections may be expanded or collapsed. When entering the transaction, open the sections as needed by clicking to the left of each section.
- The Item Overview and Item Detail do not remain synchronized on the screen. By clicking on and selecting a line in the Item Overview, the Item Detail does not automatically refresh to that line, as you may expect. Use the large arrow keys at the top of the Item Detail section to scroll to the information for the appropriate line. The line item number is indicated in the field in front of the arrow keys.
- Once you display the TC Release Order, and if you have editing capabilities, you can click to enter the editing mode.
11/8/2017
Ver: Rev 2013-1 / PUR_ME23N_Disp Term Contr Rel Ord.udc
© University of Cincinnati / 1/1
Work Instruction
Functional Area: Purchasing / Display Term Contract Release Order (ME23N)
Procedure
1. / Start the transaction using the menu path or transaction code.
TC Release Order XXXX Created by XXXX XXXX
2. / Perform one of the following:
If This / Then / Go To
Is not the order you want to view / Click . / Step 3
Is the order you want to view / -- / Step 5
Select Document
3. / As required, complete/review the following fields:
Field / R/O/C / Description
PO / Required / Document used to purchase materials and services from vendors
Example:
5100000054
Enter the TC Release Order number you wish to display.
4. / Click .
TC Release Order XXXX Created by XXXX XXXX (2)
5. / Review the displayed information.
6. / Perform one of the following:
If You Want To / Go To
View header information / Step 9
View item overview information / Step 22
View item detail information / Step 25
Exit this transaction / Step 56
7. / Click.
8. / Click.
9. / Perform one of the following:
If You Want To View / Then / Go To
Delivery invoice information / Click the tab. / Step 10
Condition information / Click the tab. / Step 12
Texts information / Click the tab. / Step 14
Address information / Click the tab. / Step 16
Organizational data information / Click the tab. / Step 18
Status information / Click the tab. / Step 20
Information other than Header information / -- / Step 6
Exit this transaction / -- / Step 56
TC Release Order XXXX Created by XXXX XXXX (Delivery/invoice tab)
10. / Review the displayed information.
/ This tab contains information regarding payment and shipping terms.
11. / Return to Step 9.
TC Release Order XXXX Created by XXXX XXXX (Conditions tab)
12. / Review the displayed information.
/ This tab contains the pricing conditions for the entire order, including the gross price, any payment discount and the actual price after the payment discount.
13. / Return to Step 9.
TC Release Order XXXX Created by XXXX XXXX (Texts tab)
14. / Review the displayed information.
/ Click on the names of the different texts to display the contents of them. The ones that contain something will have a checkmark next to it.
15. / Return to Step 9.
TC Release Order XXXX Created by XXXX XXXX (Address tab)
16. / Review the displayed information.
/ This tab contains the main address information for the Vendor. Click to view the complete address information for the Vendor.
17. / Return to Step 9.
TC Release Order XXXX Created by XXXX XXXX (Org.data tab)
18. / Review the displayed information.
/ This tab contains organizational data including the Purchasing Org, Purchasing Group, and Company Code.
19. / Return to Step 9.
TC Release Order XXXX Created by XXXX XXXX (Status tab)
20. / Review the displayed information.
/ The Status tab contains information regarding the status of the TC Release Order within the Purchasing process, including whether there was a delivery or an invoice, and the quantity/value of these.
21. / Return to Step 6.
22. / Perform one of the following:
If The / Then
Item Overview is not expanded / Click .
Item Overview is expanded / --
TC Release Order XXXX Created by XXXX XXXX
23. / Review the displayed information.
24. / Return to Step 6.
25. / Perform one of the following:
If The / Then
Item Detail is not expanded / Click .
Item Detail is expanded / --
/ Click to the left of Header information to collapse the Header and provide more room for better display of the items.
26. / Perform one of the following:
If You Want To View / Then / Go To
Material data / Click the tab. / Step 27
Quantities and weights information / Click the tab. / Step 29
Delivery schedule information / Click the tab. / Step 31
Delivery information / Click the tab. / Step 33
Invoice information / Click the tab. / Step 35
Conditions information / Click the tab. / Step 37
Account assignment information / Click the tab. / Step 39
Text information / Click the tab. / Step 41
Condition control information / Click the tab. / Step 43
Delivery point and Miscelleons information / Click the tab. / Step 45
The header changes to the order / Select Environment Header Changes. / Step 47
The change log for the items / Select Environment Item Changes. / Step 50
View AC Commitment Documents / Select Environment AC Commitment docsdouble click on Fund Management docs / Step 53
Information other than Item Details / -- / Step 6
Exit this transaction / -- / Step 56
/ A tab called PO History will be available to view after receiving invoice activity has occurred. This tab lists invoices and goods receipts that have been processed for the line item.
TC Release Order XXXX Created by XXXX XXXX (Material data tab)
27. / Review the displayed information.
/ This tab contains information regarding the Material group.
28. / Return to Step 26.
TC Release Order XXXX Created by XXXX XXXX (Quantities/weights tab)
29. / Review the displayed information.
/ This tab contains quantity and unit information.
30. / Return to Step 26.
TC Release Order XXXX Created by XXXX XXXX (Delivery schedule tab)
31. / Review the displayed information.
/ This tab contains delivery schedule information including the delivery date.
32. / Return to Step 26.
TC Release Order XXXX Created by XXXX XXXX (Delivery tab)
33. / Review the displayed information.
/ This tab contains delivery information including the over delivery tolerance amount and whether a goods receipt is required (3-way match).
34. / Return to Step 26.
TC Release Order XXXX Created by XXXX XXXX (Invoice tab)
35. / Review the displayed information.
/ This tab contains information about invoicing.
36. / Return to Step 26.
TC Release Order XXXX Created by XXXX XXXX (Conditions tab)
37. / Review the displayed information.
/ This tab contains information about the individual item price conditions, including the gross price, payment discount, and the actual price after the payment discount is deducted. This is different than the Header Conditions which contains the totals for the entire order.
38. / Return to Step 26.
TC Release Order XXXX Created by XXXX XXXX (Account assignment tab)
39. / Review the displayed information.
/ This tab contains information regarding accounting and how the items are to be charged. This grid will have different columns depending upon what Account Assignment Category was applied to the item (K cost center, A asset, P project/construction, or Z prepaid/check request). K , A , and P will have different columns, and Z will have the same columns as K. This is due to different accounting information required for these different categories. Note that this tab can contain multiple accounting lines for each item line if the item is split account assigned.
40. / Return to Step 26.
TC Release Order XXXX Created by XXXX XXXX (Texts tab)
41. / Review the displayed information.
/ Note that this tab contains the different long texts for the Item. If there is any text, there will be a checkmark next to the text name. Click on each text name to see what it contains. Each text uses the same field to display it. If there is extensive amount of text, double click it to open it on a larger screen. After viewing it in the larger screen, click to close the larger screen and return to this tab.
42. / Return to Step 26.
TC Release Order XXXX Created by XXXX XXXX (Condition control tab)
43. / Review the displayed information.
/ This tab contains information regarding whether the price is firm or allows tolerance.
44. / Return to Step 26.
TC Release Order XXXX Created by XXXX XXXX (UC Information tab)
45. / As required, complete/review the following fields:
/ This tab contains the departmental internal and delivery information for the order, the basis of the award, what type of order (confirming, RSML, etc.), whether there are attachments, and Capital Finance tracking information for construction orders.
/ If there is receiving or invoice activity posted against the TC Release Order, there will be another tab for Purchase Order History in the Item Details section. The TC Release Order History tab contains information regarding the associated goods receipts and invoices.
46. / Return to Step 26.
Changes Purchase order XXXX
47. / Review the displayed information.
/ This screen displays a log of changes to the TC Release Order header information, including the individual who made the change and the date/time of the change.
48. / Click .
49. / Return to Step 26.
Changes Purchase order XXXX Item XXXX
50. / Review the displayed information.
/ This screen displays a log of changes to the items including the type of change, new and old values, the individual who made the change and the date/time of the change. The log contains entries for changes that you made as well as system updates to fields that were a result of your change.
51. / Click .
52. / Return to Step 26.
Document Journal
53. / Review the displayed information.
54. / Click .
55. / Return to Step 26.
56. / Clickuntil you return to the SAP Easy Access screen.
57. / You have completed this transaction.
11/8/2017
Ver: Rev 2013-1 / PUR_ME23N_Disp Term Contr Rel Ord.udc
© University of Cincinnati / 1/26
Work Instruction
Functional Area: Purchasing / Display Term Contract Release Order (ME23N)
Result
You have displayed a Term Contract Release Order.
Comments
None
11/8/2017
Ver: Rev 2013-1 / PUR_ME23N_Disp Term Contr Rel Ord.udc
© University of Cincinnati / 1/26