This Plan Has Been Authorised by the Undersigned on Behalf

Newton Flotman

Community Emergency

Plan

December 2014

This plan has been authorised by the undersigned on behalf

of Newton FlotmanParish Council.

Name:
Authority/Role:
Signature:

CONTENTS

1.Emergency Community Co-coordinator and Deputy3

2.Date3

3.Distribution3

4.Aims and Objectives4

Aim of Plan4

Objectives of Plan4

Emergency Co-coordinator4

5.Risk Analysis5 - 8

6.Community Resources9

(a)Resource/Assistance Available9

Accommodation9

Building Equipment9

Chain Saws10

Chain Saws – Electrical10

Civil Engineer (Water)10

Computers11

Four-by-Four Vehicles11

General Assistance11-13

Hot Food & Drink14

Hot Water Containers14

Ladders14

Medical Assistance15

Storage Space15

Tractor15

(b)Assistance/Resource Required16

7.Communications17

8.Activation and Call Out18

9.Community Emergency Meeting18

10.Contacts19-20

11.Log Sheet21

12.Geographical Map of Community22

13.Telephone information cascade system24

Appendix 1 Amendments 25

Community Emergency Plan

Name of Community:
Newton Flotman
1.Emergency Community Co-ordinator and Deputy:
Co-ordinator:
Deputy :
2. Date:
Issued -
3.Distribution:(List of people or places currently holding plan)
1. District Emergency Planning Team
2. Community Co-ordinator
3. Clerk to Parish Council
4. Chairman – Parish Council
4. Vice-Chairman – Parish Council ?
4.Aim and Objectives
Aim of the plan:
To increase the short-term community resilience.
Objectives of the plan:

Identify vulnerable elements of the Community

Identify hazards and possible mitigation measures

Identify resources and key contacts in the community

Emergency Co-ordinator:
A person living locally who provides a vital link between the community and other organisations planning and responding to an emergency.
Their role is to:

Undertake the completion and maintenance of the Community Emergency Plan
Provide a link to the District Emergency Planning Team
Call a community meeting during an emergency (if deemed necessary)
Provide the focal point for the community response to an emergency.

Emergency Action Check list

Activation and Call out

Dial 999 ensure the emergency services are aware of the emergency follow any advice given.

Contact your District Council (see contact sheet)

Use the suggested log sheet at the back of the plan to record:
Any decisions you have made
Who you spoke to and what you said

Contact other members of the Community that need to be alerted:

Those specifically under threat
The Parish Council via the Parish Clerk
Volunteers and key holders that may be needed

Contact initially may be to inform them of the emergency or inform them of current Emergency Service advice regarding any action to be taken. /
Community Emergency Meeting

Is a Community Emergency Meeting necessary?

Is the venue safe to hold the meeting and can people get there safely?

Has the District Council been informed you are holding a Community Emergency Meeting?

Has the community been informed there will be a meeting?

Take a copy of the First Agenda to the meeting.

Under no circumstance should you put yourself or others at risk to fulfil these tasks

Confidential

Risk / Consequence / Mitigation / Probability / Impact / Action
Flooding / Road impassable and homes flooded / Keep ditches and road gullies clear / High / Medium / Contact emergency services
Use of village hall for temporary accommodation
Loss of road access / Traffic diverted on to alternative routes / Inform police and get diversion signed / Low / Low / Phone Police to check alternative routes
Severe cold weather / Vulnerable people at risk / Check on vulnerable people / Medium / Low / Circulate advice in Parish magazine
Severe gales / Damage to property and infrastructure / Temporary accommodation available / Low / Medium / Contact details for Utilities
Volunteers to clear debris or fallen trees
Heat wave / Vulnerable people at risk / Check on vulnerable people / Medium / Low / Circulate advice in Parish magazine.
Medical help available
Prolonged loss of power / Loss of heating and cooking facilities / Use of alternative cooking means / Medium / Low / Contact details for temporary heaters
Use of village hall and outside catering
Severe snow / Blocked access roads / Use of 4 x4 vehicles and tractors to access main roads / Low / Medium / Liaise with Highways on snow ploughing
Check vulnerable people
Missing children / Volunteers to help in search / General assistance / Low / Low / Contact police
Major outbreak of flu / People unable to leave the home and needing medical support / aid / Identify flu buddies and vulnerable members of the community / High / Medium / Circulate medical advice and ensure flu buddies in place

Confidential

DATA PROTECTION

The contents of this plan are subject to the Data Protection Act 1998.

Please ensure that only people on the distribution list hold a copy of the Newton Flotman Community Emergency Plan and that the personal information it contains, is only used in an emergency situation for the purpose in which it was collected.

Contacts
Service / Role / Telephone Number / Website/email
Emergency Services / 999
101 / Non emergency number
Emergency Co-ordinator
South Norfolk Council / 01508 533633 /
1st Point of contact in an Emergency (out of hours)
Emergency Planning Unit
Jenny Bloomfield / 07767 616164
01508 533830
01508 533607 /

Norfolk County Council / 0844-800-8020 /
NCC Em. Plan Duty Officer / 07771 527243
Police HQ / 01953 424242 /
Fire Service HQ / 01603 810351 /
NHS direct / 0845 4647 /
EA Floodline / 0845 988 1188 /
Local Doctors Surgery
School
DEFRA / 01603 614671
Trading Standards / 0844 800 8013
Highways / 08457 581761
Electricity Supply- EDF Customer Relations / 0800 316 3105
0333 323 2105*, *from a mobile

Confidential

Community Resources
Resource / Contact / Telephone Number / Capacity
Village Hall
Communication System / Contact / Responsibility / Location / Comments
Parish Council Notice Board
Information Boards
Information Boards
School
Parish Council Meeting
Parish Council website
Parish Magazine
Sandbag Sites / South Norfolk House, Long Stratton.
Ketteringham Depot,
(just off A11)

General Assistance

Name,Address,Tel no / Additional information

Specialist Skills

Name,Address,Tel no / Skill(s)

Equipment

CHAINSAW
Name,Address,Tel no
4 X 4 VEHICLE

Equipment

CHAINSAW
Name,Address,Tel no
4 X 4 VEHICLE

CONFIDENTIAL

Vulnerable Persons Contact List

Contact & Location / Remarks
Those Requiring Assistance or Check

Log Sheet

Date / Time / Information / Decisions / Actions / Initials

Telephone information cascade system

Contact for information on

Loss of

Electricity / Water /etc

Jenny Bloomfield

Emergency Planning Officer

01508 533607

Duty phone

07767 616164

l

Emergency Plan Coordinators

------

\ /

Councillors

------

AMENDMENTS

Date / Amendment / Initials

Location of Sandbags

PARISH / LOCATION / ROAD NAME / POST CODE
Bramerton / Car Park of Woods End Public House, / Woods End / NR14 7ED
Chedgrave / Car Park of White Horse Public House / 5 Norwich Road / NR16 6ND
Costessey / The Cemetery / Longwater Lane / NR8 5AH
Diss / At the Side of the Swim & Fitness Centre / Victoria Road / IP22 4JG
Ditchingham / Right side of village Hall (near the MRC) / Loddon Road / NR35 2RA
Geldeston / The Stone Pit, Station Road / Station Road / NR34 0HS
Harleston / Close to garage area at Fire Station / Swan Lane / IP20 9AW
Ketteringham / South Norfolk Council Depot / Station Lane / NR9 3AZ
Loddon / Loddon Garden & Seed Centre / Bridge Street / NR14 6NA
Long Stratton / The Lodge at South Norfolk Council (2nd right turning on main access drive). / Swan Lane / NR15 2XE
Poringland / Mr Perry - The Royal Oak PH / 44 The Street / NR14 7JT
Shelfanger / Junction of Wash Lane & Rectory Road / Wash Lane/Rectory Rd / IP222DQ
Shelfanger / The Village Hall / Common Road / IP22 2DP
Wymondham / Behind the Leisure Centre / Norwich Road / NR180NT

Confidential