9-A, RANA PRATAP MARG, LUCKNOW
Ref. No...... UPF/CP/Gunny Bags/2011-12 Dated :
M/s ......
......
......
TENDER FOR SUPPLY OF "B" TWILL GUNNY BAGS
FOR SEASON 2011-12
Details of Tender for supply of "B" Twill Gunny Bags (100 Kgs raw sugar packing)
a.Tender submission 12.9.2011at 12.00 Noon.
b.Technical Bid opening 12.9.2011at 12.30 P.M.
c.Commercial Bid opening12.9.2011at 3.30 P.M.
d.Commercial Negotiation 13.9.2011 at 11.00 A.M
( if required)
e.Tender Fee Cash/DDRs. 500/- (non refundable)
f.Earnest money by DDRs. 10,00,000/- (Ten lacs)
in favour of "U.P. Cooperative
Sugar Factories Federation Ltd.
payable at Lucknow.
1.Tender may be submitted only by the eligible parties.
2.EMD, Technical bid and Commercial bids will be kept and submitted in separate envelopes duly marked on top, EMD/Technical bid /Commercial Bid.
(K.K.SRIVASTAVA)
GENERAL MANAGER(P)
TENDER FORM COST 500/-
9-A, RANA PRATAP MARG, LUCKNOW
Ref. No...... UPF/CP/Gb/2011-12 Dated :
M/s ......
......
......
Sub :Supply of New B-Twill Gunny Bags for various Coop Sugar Factories in U.P. for the Season 2011-12
Dear Sir,
Sealed tenders are invited from original manufacturers having supplied B Twill Gunny Bags satisfactorily in previous three years to Sugar Mills/RFC/Public sector, having ISI (Indian Standard Institute) approval and minimum sacking production capacity of 500 tons per month. State Trading Corporations/ Central or State Govt. undertaking can also apply if they have successfully supplied B-Twill Gunny Bags from manufacturers with above qualification for at least three years to Sugar or any other Industry/Sector. Total requirement of the Gunny Bags is approximately 17,500 bales to our various cooperative Sugar Factories situated in U.P. as per detailed specifications, terms and conditions given below.
1.QUALITY
B Twill Gunny Bags ISI Marked of selected mills in dry conditions and conforming to IS specification No. 2566:1993 read with amendment No. 1 thereof and in accordance with the specification given . Each bag shall measure 122 cm x 67.5 cm and of weight 1110 gms with coloured strips as per IS code in the middle, union sewn and packed in 300 bags in each iron bound bale having a net weight of not less than 333 kgs excluding the weight of windup material & manufactured by aforesaid category of mills. The material manufactured by any other mill shall not be accepted.
2.PRICE
The price of the B Twill Gunny Bags to be supplied in accordance with Jute commissioner Kolkata. B Twill bags before and including loading charges, transit Insurance and other connected expenses but exclusive of Excise Duty, Sales Tax, Cess, Transport etc. The Successful tenderer shall have to enter into an Agreement for supply of gunny bags as per specification mentioned above on non judicial stamp paper of Rs. 100/-
3.DELIVERY
Month wise delivery schedule for various factories will be indicated in the agreement to be signed with the suppliers. Individual mills will send their requisition along with requisite bank draft (if supplier opts for cash payment) to the supplier who shall arrange to issue delivery order to the transporter within 5 (five) days of the receipt of the requisition. In case delivery order is not issued within 5 days of the receipt of requisition, payment shall be made as per the contracted rate for the month in which supply is actually made, whichever is lower. In addition a penalty @ 2% of the value of supply per week of delay, subject to a maximum of 10% of the value of delayed consignment will be deducted from the security money of the tenderer / supplier. The consignment should not be delayed beyond two weeks. However, Managing Director in extra ordinary circumstances, may allow period of delay beyond two weeks up to maximum of five weeks. If the delay exceeds beyond the permissible period, the consignment/order shall be rejected/cancelled and penalty shall be levied at the rate as mentioned above.
Any difficulty or problem in dispatches to any particular destination should be intimated immediately to the Federation as well as to the Coop. Sugar Factory concerned, so that an alternative arrangement could be ensured.
The federation and/or coop. sugar factory reserves the right to amend, divert, postpone, reduce or cancel any order under force major condition without any notice and without liability for damages/claims on this account.
The purchaser may varry the quantity as per assessment of requirement from time to time and may also change the delivery schedule in emergency by giving advance notice of at least 3 days before the schedule date of despatch.
Inferior quality of bags shall be replaced by the supplier as far as possible if there are no force major circumstances within a month, and report of replacement of rejected bags be collected at the federation every month and quantity of rejected bags of each party be calculated. As per terms of agreement the value of rejected bags within the month plus 5% penalty be deducted from the security money . If the quantity of rejected bags is found more than 3% within a month, the supplies of concerned supplier may be stopped/cancelled.
4.INSPECTION
The supplied gunny bags may be inspected by DGS & D or other specialised Inspecting Agency appointed by Federation at Factory/Federation cost as per specifications mentioned. In case the supplied bags are found defective in respect of size, stitching, weight, moisture, jointed bag or breaking strength, the same shall be rejected by the mill society. The mill society will inform the manufacturer/supplier/inspecting agency about the rejection of the bags and reasons thereof for replacement. The rejected bags shall have to be taken back by the supplier at their own cost for replacement. Rejection by mill/federation at mill end shall be treated as final and neither supplier nor the inspecting agency shall be opened to contest the decision taken by the mill/federation ,nor this issue can be alligated in any court of law.
5.EARNEST MONEY
Each tender shall be accompanied by an earnest money of Rs. 10,00,000/- (Ten lacs) in form of the Bank Draft of a Nationalised Bank in favour of U.P. Coop. Sugar Factories Federation Ltd., payable at Lucknow. The tender without earnest money shall be liable to be rejected. No interest shall be payable on the earnest money (Government organisation are exempted from the requirement of EMD).
6.AGREEMENT AND SECURITY MONEY :
The successfull tenderers shall deposit the security money at the rate of 5% of the value of the number of bales for supply whereof offer has been made and accepted by the U.P. Coop. Sugar Factories Federation Ltd. at Lucknow within 7 days from the date of acceptance of the offer but prior to execution of agreement. No interest shall be paid on the security deposit. However if the supplier takes payment after the supply has been made at the mill end, the above said security may be given in the form of Bank Guarantee duly discharged on prescribed format in favour of mill/ federation. The refund of the cash security deposit and release of bank guarantee if accepted shall be subject to timely and satisfactory supply of ordered quantity of gunny bags and on full and final adjustment of claims/dues of our units recoverable from the suppliers after deducting penalty, if any, under these terms. The earnest money of Rs. Five lacs shall be adjusted towards security deposit of the successful tenderers and remaining Rs. 5.00 lacs will be kept as EMD.
7.PAYMENT
a)Upon receipt of monthly delivery schedule from the Federation, supplier concerned will gear up the production activity in such a way as to keep in readiness sufficient quantity of Gunny Bags in ready stock so that in the event of quantity / lot being rejected by the mill society/Inspection agency, delivery is not hampered.
b)The payment by bank draft shall be made in the denomination of 47 bales or 67 bales of 300 bags each only against receipt of delivery order and despatch documents. However if the payment is not taken by the supplier before delivery, the same shall be paid within seven days of the satisfactory receipt of the gunny bags at the mill end.
8.RETURN OF BALANCE AMOUNT :
The supplier shall arrange to send the summarised statement of account of the season and refund the balance amount standing to the credit of coop. Sugar Factories within a fortnight of completion of supply or by Ist June 2012
whichever is earlier, failing which an interest @ 18% for the amount detained, shall be charged.
9.OTHER REQUIREMENTS :
The tenderers shall submit the following documents with the tender :-
a)Certificate from Jute Commissioner Kolkata regarding sacking production capacity of the mill.
b)Copy of ISI License.
c)Other information as per technical bid.
10.ARBITRATION :
Any dispute arising out of the above agreement of supply of Gunny Bags, shall be referred by the supplier or by the concerned indenting coop. Sugar Factory and / or by this Federation to the department of Sugar Industry and Cane Development Govt. of U.P. for appointing Arbitrator. The Arbitrator appointed by the Department of Sugar Industry and Cane Development Department of Govt. of U.P. will act as Sole Arbitrator, under the Arbitration and Conciliation Act 1996 which shall be deemed to be a reference on behalf of both the parties and his award shall be binding on both the parties as per law.
11.TENDER OPENING/NEGOTIATION :
The tender will be received on the due date in the Federation Office 9-A, Rana Pratap Marg, Lucknow. The tenderers are requested to remain present or to send their authorised representatives holding power of Attorney on behalf of the Jute Mill at the time of opening the tender and possible negotiations.
12.JOINT BAGS :
4% Joint Bags are to be accepted as per norms laid down in the ISI specifications by Mill Society.
13.GENERAL CONDITIONS :
a)The supplier has to supply only "B" Twill Gunny Bags of good quality as specified in para 1 and in scheduled times. In case supplies are not made in schedule time or the quality of the material supplied is inferior, the allotted mill societies reserve the right to purchase the required gunny bags from open market or any other source and the differential cost shall be debited to manufacturers/sellers account.
b)In case the supplies are not as per specified quality and is of inferior quality the bags may be rejected. The manufacturer / supplier is liable for the F.O.R. (including transportation) cost of the rejected bags together with a penalty of 5% of the cost for claim of such rejected bags.
c)Manufacturer/supplier is required to deposit five bags of the company as sample in Federation Office at the time of technical bid opening. Mill society may get the sample inspected by any agency or test it in house for ensuring confirmation of quality specification of the sample prescribed in para 1 of the tender form.
d)Manufacturer/supplier may be required to put an additional coloured strip of desired colour as directed by Federation for the identification of the manufacturer/ company of which gunny bags is supplied .
e)Tolerance in weight of gunny bags shall be allowed as per ISI norms i.e. 1110 gms (+) 10% or (-) 7.5% and size 122 cm x 67.5 cm + 4 cm – 0 cm Picks 31(+2 or - 1)Ends 76(+4 or –3) and moisture % up to the maximum limit of 22%. However, the net weight of one bale shall not be less than 333 kg excluding the weight of the binding material.
f)Rejected gunny bags will be replaced by the supplier at their own cost. In case the balance quantity of rejected bags is more than 1% excluding replaced bags the earnest money deposited by the tenderer may be forfeited. In case the rejection of the bags is more that 3% including replaced bags of the supplied gunny bags, the earnest money deposited by the supplier may be forfeited and the party may be black listed. The value of rejected bags plus the penalties to be levied under this agreement shall be deducted from the security money of supplier.
The U.P. Co-op. Sugar Factories Federation Ltd., Lucknow reserves the right to reject any or all tenders without assigning any reason thereof.
Incomplete and conditional tender shall be liable to be rejected.
Yours faithfully,
General Manager (P)
Terms and conditions
accepted
Signature Name of Supplier's Firm :
Designation of the authorised person :
TECHNICAL BID
General Manager,
U.P. Co-operative Sugar Factories Federation Ltd.,
9-A, Rana Pratap Marg,
Lucknow.
Dear Sir,
This is in reference to your tender document no...... dated ...... for the supply of "B" Twill Gunny Bags conforming to specification and drawn in para one of the tender form. In this connection we are submitting below our technical details as per your requirement
1.SPECIFICATIONS :
"B" Twill Gunny Bags of ISI Specification No. 2566/1993, read with amendment if any shall be supplied . Each bag shall measure 122 cm. x 67.5 (+ 4cm or –0 cm) in size and weight 1110 gms (+ 10% or -7.5%) picks 31( +2 or –1), Ends 76(+4 or –3) and moisture percent upto the maximum limit 22% with coloured strip as per I.S code in the middle, unionsewn and packed in 300 bags in each iron bound bale having a net weight of 333 kg excluding the weight of the binding material (any change in ISI/BIS standard will be treated as a part of this specifications) :-
PARTIES WILL HAVE TO FURNISH UNDER NOTED INFORMATION DURING THE TECHNICAL DISCUSSIONS WITH DOCUMENTARY PROOF.
1 / G.T.AMembershipCertificate (if party is a G.T.A Member)2 / Production sacking capacity MT/month
3 / Bureau of Indian Standard Licence endorsement
4 / Authorisation letter by the Managing Director for the authorized person
5 / Detail of E.M.D
6 / Certificate of Jute Commissioner regarding Sacking production capacity.
7 / Name of Jute Mills and Monthly production capacity (where from supply will be made)
8 / Details of previous satisfactory supply of 'B' Twill gunny Bags to .Sugar Factories/RFC /Public sector of last three years along with performance certificate
9 / Details of last three years turnover duly certified by c.A
10 / Details of Income Tax Registration
11 / Details of Trade Tax/CST Registration/TIN No.
12 / Status of the company along with names of Directors/Partners/Proprietor along with documents
13 / Sample of Gunny Bags(10 Nos. to be produced along with technical bid duly stamped and signed by the supplier
14 / Details of cost of Production
a.Cost of Raw material
b.Conversion Cost
c. Other expenses
d. Profit margin
e. Total Cost per bag
Note :(i)Commercial bid will only be opened when technical bid of the tenderer is approved by the Technical Committee.
Signature
Name & Address of party
COMMERCIAL BID
General Manager(P),
U.P. Co-operative Sugar Factories Federation Ltd.,
9-A, Rana Pratap Marg,
Lucknow.
Dear Sir,
This is in reference to your tender document no...... dated ...... for the supply of "B" Twill Gunny Bags conforming to specification and drawn in para 1 of the tender form. In this connection we are submitting below our lowest rates on the terms and conditions of your above tender documents alongwith other details.
1.SPECIFICATIONS :
"B" Twill Gunny Bags of ISI Specification No. 2566/1993, read with amendment if any. Each bag shall measure 122 cm. x 67.5 (+ 4 cm or – 0 cm) in size and weight 1110 gms (+ 10% or –7.5%) picks (31+2 or –1), Ends 76( +4 or –3) and moisture percent upto the maximum limit 22% coloured strip as per I.S code in the middle, unionsewn and packed in 300 bags in each iron bound bale having a net weight of not less than 333 kg excluding the weight of the binding material.
2.RATES : PER 100 BAGS
Rate of "B" Twill Gunny Bags
as perJute commmissioner
order per 100 bags for
Howrah/Samastipur/Katihar or/any
other local station exclusive of
sales tax, excise duty and
cess but inclusive of loading
charges,transist insurance and
other relevant miscellaneous expenses.
OTHER DETAILS :
1.Sales Tax:......
2.Excise Duty/Cess:......
3.Insurance & other charges included in rates.
B.MONTHWISE SUPPLY CAPACITY (IN BALES)
a.October2011......
b.November2011......
c.December2011......
d.January2012......
e.February2012 ......
f.March2012 ......
g.April2012......
h.May2012......
Total quantities offered......
C.Name of Jute Mills & Monthly
production capacity (where
from supply will be made)......
D.Details of previous satisfactory
supply of "B" Twill Gunny Bags to
Sugar Factories/RFC or any public
sector of last three years
along with performance......
certificate.
E.Details of Bank Draft......
Rs. 10,00,000/- respecting EMD......
Certified that the Jute Mill/Mills referred to above is/are running satisfactorily and will be in a position to supply above monthly quantity without any failure. All the terms and conditions mentioned in the tender notice are acceptable to us. Relevant certificate in respect of GTA membership and ISI approval are enclosed.
The terms and conditions of tender document are accepted.
Signature
Name, Designation &
Address with seal
of the party.
9-A, RANA PRATAP MARG, LUCKNOW
Ref. No...... UPF/CP/Gunny Bags Dated :
M/s ......
......
......
TENDER FOR SUPPLY OF JUTE BAGS
Details of Tender for supply of Jute Bags.
a.Tender submission31.07.2006at 12.00 P.M.
b.Technical Bid opening 31.07.2006at 12.30 P.M.
c.Commercial Bid opening01.08.2006at 12.30 P.M.
d.Tender Fee Cash/DdRs. 500/- (non refundable)
e.Earnest money by DDRs. 10,00,000/- (Ten lacs)
in favour of "U.P. Cooperative
Sugar Factories Federation Ltd.
payable at Lucknow.
1.Tender may be submitted only for the eligible parties.
2.EMD, Technical bid and Commercial bids will be kept and submitted in separate envelopes duly marked on top, EMD/Technical bid /Commercial Bid.
(S.C. Rastogi)
General Manager (P)
TENDER FORM COST 500/-
9-A, RANA PRATAP MARG, LUCKNOW
Ref. No...... UPF/CP/Gb/2011-12 Dated :
M/s ......
......
......
Sub :Supply of B Twill 50 Kgs Jute Bags for various Coop Sugar Factories in U.P. for the Season 2011-12
Dear Sir,
Sealed tenders are invited from original manufacturers having supplied B Twill Gunny Bags satisfactorily in previous two years to Sugar Mills/R.F.C or any public sector, having ISI (Indian Standard Institute) approval and minimum sacking production capacity of 500 tons per months. State Trading Corporations/ Central or State Govt. undertaking can also apply if they have successfully supplied B-Twill Gunny Bags from manufacturers with above qualification for at least three years to Sugar or any other Industry/Sector. Total requirement of the Jute Bags is approximately 35000 bales to our various cooperative Sugar Factories situated in U.P. as per detailed specifications, terms and conditions given below.