REQUEST FOR BID OF NATIONAL DATABASE, September 9, 2010
1.0 GENERAL INFORMATION
1.1 The Joint United Nations Programme on HIV/AIDS (UNAIDS) is seeking quotations for the purchase of services for telephone network according to the attached schedules.
The Joint United Nations Programme on HIV/AIDS (UNAIDS) will hereinafter be referred to as "UNAIDS". Respondents to the Request for Bid shall be referred to as "Bidders". The Bidder to whom the contract is awarded shall be referred to as the "Contractor".
1.2 Alternates: Unless otherwise provided for in this solicitation, the name of a certain brand, make or manufacturer does not restrict bidders to the specific brand, make or manufacturer named; but conveys the general style, type, character, and quality of the article desired. Any article that UNAIDS, in its sole discretion, determines to be the equal of that specified, considering quality, workmanship, economy of operation, and suitability for the purpose intended, shall be accepted. It is the bidder's responsibility to clearly and specifically indicate the Internet and computer network being offered and to provide sufficient descriptive literature, catalog cuts and technical detail to enable UNAIDS to determine if the Internet and computer network offered meets the requirements of the solicitation. Failure to furnish adequate data for evaluation purposes may result in declaring a bid non-responsive. Unless the bidder clearly indicates in its bid that the product offered is an "equal" product, such bid will be considered to offer the brand name products referenced in the solicitation.
1.3 Award: UNAIDS reserves the right to award this bid on a schedule-by-schedule basis, price and other factors considered. UNAIDS reserves the right to conduct any tests it may deem advisable and to make all evaluations. UNAIDS reserves the right to reject any or all bids, in whole or in part and is not necessarily bound to accept the lowest bid if that bid is contrary to the best interests of UNAIDS. UNAIDS reserves the right to waive minor irregularities. Scholarships, donations, or gifts to UNAIDS will not be considered in the evaluation of bids. A bid may be rejected if it is in any way incomplete or irregular. When there are tie bids, there shall be a preference for "in-state bidders". When tie bids are both in-state or both out-of-state, the award will be made to the bid that arrives first in the Purchasing Department.
1.4 Award Protest: Bidders may appeal the award decision by submitting a written protest to the Director of Purchasing within five (5) business days of the award notice, with a copy of the protest to the successful bidder. The protest must contain a statement of the basis for the challenge.
1.5 Bid Envelope: All Bids shall be submitted in sealed envelopes. All bids can be return after bidding to the Bidders if required. If a special envelope is not furnished, or if return in the special envelope is not possible, the signed bid should be returned in an envelope or package, sealed and identified as follows:
From ______
Name Due Date Time Bid No.
1.6 Evaluation Criteria: Awards will be made to the low bidder, providing all other requirements are satisfactorily met, however, consideration will be given to delivery.
1.7 Communication with UNAIDS: It is the responsibility of the bidder to inquire about any requirement of this RFB that is not understood. Responses to inquiries, if they change or clarify the RFB in a substantial manner, will be forwarded by addenda to all parties that have received a copy of the RFB. UNAIDS will not be bound by oral responses to inquiries or written responses other than addenda.
Inquiries must be made to: Stela Rata
UNAIDS, Programme and Finance Assistant
#67, Bucuresti str., Chisinau, Moldova
+37322224840
e-mail:
1.8 Debarment: Submission of a signed bid in response to this solicitation is certification that your firm (or any subcontractor) is not currently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from participation in this transaction by any government department or agency. It is also agreement that UNAIDS will be notified of any change in this status until such time as an award has been made.
1.9 Specification Protest Process and Remedies: If a bidder feels that the specifications are written in a way that limits competition, a specification protest may be sent to the Purchasing Department. Specification Protests will be responded to within five (5) business days of receipt. Determination of protest validity is at the sole discretion of UNAIDS. The due date of the bid may be changed if necessary to allow consideration of the protest and issuance of any necessary addenda. Specification protests shall be presented to UNAIDS in writing as soon as identified, but no less than five (5) business days prior to the bid opening date and time. No protest against the award due to the specifications shall be considered after this deadline. Protests shall include the reason for the protest and any proposed changes to the specifications. Protests should be delivered to the Purchasing Department in sealed envelopes, clearly marked as follows:
SPECIFICATION PROTEST, RFB #______
1.10 Submission: A signed original plus one copy of the bid must be received at UNAIDS Office, UN House, #131, 31 August 1989, Chisinau, Moldova, no later than 6:00 P.M. local time Monday, September20, 2010, for a public opening. Bidders are strongly encouraged to submit bids in advance of the due date to avoid the possibility of missing the 2:00 deadline due to unforeseen circumstances. Vendors assume the risk of the methods of dispatch chosen. UNAIDS assumes no responsibility for delays caused by any package or mail delivery service. Postmarking by the due date WILL NOT substitute for receipt of bid. Bids must be date and time stamped by the Purchasing Department on time to be considered. In the event that the UNAIDS is closed because of inclement weather at the time that a bid is due, the bid will be opened at the same time on the next day that UNAIDS is open. Bids received after the due date and time will be returned unopened. Additional time will not be granted to any vendor. Additional time may be granted to all vendors when UNAIDS determines that circumstances require it. FAXED OR E-MAILED BIDS WILL NOT BE ACCEPTED.
1.11 Costs of Preparation: Bidder assumes all costs of preparation of the bid and any presentations necessary to the bidding process.
1.12 Bid Understanding: Pursuant to the letter of the Ministry of Finance of the Republic of Moldova #051/1-2-07/92 of March 11, 1999, all supplies and services provided to UN is tax exempt. By submitting a bid, the bidder agrees and assures that the specifications are adequate, and the bidder accepts the terms and conditions herein. Any exceptions should be noted in your response.
2.0 CONTRACT TERMS
2.1 Delivery Notification: Notification must be made to the following people at these locations twenty-four hours prior to delivery so that personnel may be available to receive delivery.
Stela Rata
UNAIDS, Programme and Finnace Assistant
#131, 31 August 1989, Chisinau, Moldova
+37322224840
e-mail:
2.3 Transportation Charges: Quotations must be F.O.B. Destination. Prices quoted will be considered to include all charges for transportation, packaging, crates, containers, insurance, duty and brokerage charges, etc. necessary to complete delivery on a F.O.B. Destination basis.
2.4 Payments: Payment will be upon submittal of an invoice to the address provided on the purchase order, on a net 30 basis unless discount terms are offered with the bid document. Invoice must include the purchase order number.
2.5 Temporary Plates: All Internet and computer networks must be delivered with 14-day plates.
3.0 SPECIFICATIONS AND PRICE QUOTES
Project scenario / National AIDS Center is seeking for hardware and software solutions for the database development. The HIV/AIDS national database will be stored on a server in the National AIDS Center and web access to it will be granted from all over the country. The estimation is about up to 40 users of the database that can work remotely, using the web platform. The database will be copied regularly on an external network hard drive and frequent backups will be assured on the server RAID. Hardware will be secured by UPS devices, in case of power loss. Database server will be accessed through a gateway server, which will work as a firewall. Regular reports of the database will be generated and printed out on a network printer. Both database and gateway servers will be connected to a network display HUB device (display, keyboard,mouse). In difficult areas of the country data will be collected on laptops. The database-related activity in the field will be supported visually using a projector.Technical Characteristics / National HIV/AIDS database is built on the grounds of CRIS3 software developed by UNAIDS.
Minimum requirements for CRIS3:
Windows Server 2003 SP1 or R2 (CRIS does not use a client access license) 32 bit
MS SQL 2005 32 bit
Random Access Memory (RAM) – 1 GB
IIS service
Requirements for the database tower server
Random Access Memory (RAM) - 8 GB
HDD SAS 166 GB (4 HDDs in RAID 10)
Physical processors – minimum 2
Hot plug option – ON
RAID 10 – supported
2 network interface cards (ethernet)
Requirements for the gateway tower server:
Random Access Memory (RAM) - 2 GB
HDD SATA 250Gb (2 HDDs)
Core 2 Duo processor
RAID 1 – supported
Requirements for the network printer:
Copy/print speed – up to 30 ppm
Full duplex mode (1-1, 1-2, 2-2, 2-1)
Duty cycle – min15000
Scanner – yes
Copier – yes
Paper size – A3, A4
USB/LPT/Ethernet ports – yes
Requirements for external network hard drive:
Physical memory - minimum 1,5 TB
7200 rpm
USB 2.0/USB 3.0/Ethernet ports - yes
Format – 3.5”
RAID 1 (mirroring) – yes
External power supply - yes
Requirements for UPS power supplies:
Each UPS should be capable of providing power supply for an uptime of 30 minutes for the database and gateway servers
Requirements for laptop computers:
Core 2 Duo processor
RAM – 4gb
HDD – 320 Gb
Wi-fi adapter
SD card slot
17” display
Separate numpad key
External USB mouse
Windows XP professional
USB remote control presentation pointer
Requirements for projector:
Contrast 500:1
Light output – minimum 3000 ANSI lumens
Full colour
VGA/SVGA ports
DVI port (optional)
Other details / The acceptable fault period, in case of hardware issues, is up to 5 days.
CRIS3 is NOT supported on a 64 bit platform
CRIS3 is NOT supported on Windows Server 2008
CRIS3 is NOT supported on MS SQL Server 2008
The price quotation will fit the following table:
HARDWAREItem / Technical Specifications / Number of Units / Price per Unit / Total
Database tower server / Manufacturer:
Technical Characteristics / 1
Gateway tower server / Manufacturer:
Technical Characteristics / 1
Laptop computer set (including USB mouse and remote control – see specs) / Manufacturer:
Technical Characteristics / 7
Projector / Manufacturer:
Technical Characteristics / 1
UPS power supply for database server / Manufacturer:
Technical Characteristics / 1
UPS power supply for gateway server / Manufacturer:
Technical Characteristics / 1
Network printer / Manufacturer:
Technical Characteristics / 1
External Network Hard Drive / Manufacturer:
Technical Characteristics / 1
Network HUB device (including keyboard, mouse and display) / Manufacturer:
Technical Characteristics / 1
SOFTWARE
Microsoft Windows Server 2003 R2 32bit / Manufacturer:
Technical Characteristics / 1
Microsoft SQL 2005 Standard 32bit / Manufacturer:
Technical Characteristics / 1
Other details
*A three year warranty applied to the hardware products is mandatory.
*unaids reserves the right to procure less than advertised