AFCEA NOVA Special Activities VP – Rick Michael

9th Annual AFCEA NOVA
Naval IT Day Conference
Chuck Corjay, Event Chairman

Agenda

March 30, 2010 – Planning Committee Meeting – BY CONCALL

http://www.afceanova.org/committees/navalitdaycommittee/

This is the home page for the Naval IT Day Planning Committee. Please continue to come back to this page for documents, agendas, speaker updates, and other items relevant to the planning process.

I. Date & Location

A.  Date: Apr 15, 2010 (Thu) – 2.5 weeks away

B.  Location: Sheraton Premiere at Tysons Corner

II.  Program Theme / Description / Target Audience

A.  Final Theme:
Naval Changes: Information Dominance, Capitalization & the Warfighter

B.  Final Program Description
http://www.afceanova.org/events/special-events/it-days/naval-it-day-fy10/about

III.  Speakers & Program Schedule

A.  WORKING PROGRAM SCHEDULE (Responsible Speaker Recruiter from our Committee in Parens)

1.  8:00am-8:15am - Welcome & Colors

2.  8:15am-9:00am - Opening Keynote

a.  UnderSecNav - Hon. Work (Cary/Reiter) - CONFIRMED, but for what time slot?
Or

b.  ASN RDA - Mr. Stackley (Ted Koblick)

3.  9:00am-9:30am

a.  DON CIO - Mr. Carey (Reiter) – CONFIRMED

4.  9:30-9:45am - Comfort Break

5.  9:45am-10:15am

a.  Dep N2/N6 - Mr. Weddel (Lengerich) – CONFIRMED

6.  10:15am-10:45am

a.  USMC C4 Dir - MajGen Allen (Zich) – CONFIRMED

7.  10:45am-11:15am

a.  ADCMC P&R - Mr. Cook (Beckwith & Team) – CONFIRMED

8.  11:15am-12:00n - Break & Turn Room for Lunch

9.  12:00n - 1:30pm - Lunch & Luncheon Keynote

a.  UnderSecNav - Hon. Work (Cary/Reiter) - CONFIRMED, but for what time slot?
Or

b.  ASN RDA - Mr. Stackley (Ted)
Or

c.  Replacement for VADM Samuel J. Locklear, III, Director, Navy Staff (Lengerich)
Or

d.  2nd Fleet Commander - VADM Mel Williams (Lengerich)
Or

e.  RADM Wright (Lengerich)
Or

f.  NAVAIR Commander - VADM David Venlet (Papak)

10.  1:30pm-2:00pm - Break, Clean Room & Dessert Reception in Foyer

11.  2:00pm-2:30pm

a.  NETWARCOM Dir Global Ops - RDML Klein (Mayo) – CONFIRMED

12.  2:30pm-3:00pm

a.  Operations Division, HQMC – Bgen Berger (Beckwith & Team) – CONFIRMED

13.  3:00pm-4:30pm - Acquisition Panel

a.  DASN C4I - Dr Federicci (Gauss) – CONFIRMED

b.  PEO C4I Acting - CAPT John Pope (Gauss) – Invite letter sent, but no reply yet?

c.  MARCORSYSCOM Dep - Dr. Burrow (Beckwith & Team) - Invite letter sent, but no reply yet?

d.  N2/N6 Knowledge Dominance - Mark Andress (Gauss) – CONFIRMED

e.  PEO Space Systems, Field Activity – CAPT Jim Hirst (Eichler) - CONFIRMED

14.  4:30pm-5:30pm - Closing Reception

B.  SPEAKERS WITH POSSIBLE OUTSTANDING INVITES

1.  Dep N3, USFFC - Mr. Hiser (Eddington)?

2.  NSW (Seals) - O-6 CAPT Gardner Howe - post major command SEAL, stationed in DC as the Legislative Affairs rep for SOCOM?

3.  5th Fleet Flag - Recently returned from Theater (Offutt)?

C.  SPEAKERS NOT AVAILABLE

1.  CNO (Gaffney)

2.  ACMC Amos (Papak, Beckwith, Alex, Vinay, Keith)

3.  CMC - ON HOLD

4.  USJFCOM Commander James Mattis (Papak, Beckwith, Alex, Vinay, Keith)

5.  USMC PP&O Waldhauser (Papak, Beckwith, Alex, Vinay, Keith)

6.  N3/N5 VADM Clingan (Offutt / Kelly Edington?)

7.  N2/N6 VADM Dorsett (Corjay)

8.  SPAWAR - Bachmann (Sherrill)

9.  VCNO - ADM Greenert (Gaffney)

10.  10th Fleet – Neither VADM McCullough, nor RADM Leigher

11.  NSC Commander (Head Seal) - RADM Winters

12.  II MEF CG - LtGen Hejlik (Beckwith & Team)

13.  N8 - VADM Blake (Offutt)

14.  PEO EIS - RADM Smith (Lengerich) – Invite letter sent, but no reply yet?

15.  DoD Under Secretary for AT&L – Ashton Carter

16.  RD&A Principal Dep SecNav – VADM Architzel

D.  SPEAKERS ON HOLD

1.  SecNav

2.  Pat Tamburrino, Dep to DCNO for Fleet Readiness & Logistics (N4B)

3.  SPAWAR Component Exec Dir - Chris Miller

4.  John Allen, CENTCOM Dep - Move to Combat Support IT Day

a.  J3, JCS - Move to Combat Support IT Day

IV.  Committee Membership

A.  This year we will have a focus on filling ALL Subcommittee Chair slots, to bring along new leadership and to ensure we have full coverage for the event. We will need leadership in each of the areas below.

B.  Review Volunteer Management & RSVP process

C.  Event Chairman: Chuck Corjay, Director, AFCEA NOVA & Sr VP, CACI

D.  Who are the “Honorary” Committee Co-chairs?

E.  Who else should be here that knows Navy or Marines BD backwards & forwards?

F.  Who will be our Government Advisor reps on the Committee?

G.  Who will be our AFCEA Intl rep(s) on the Committee?

V.  Program Subcommittee

A.  Chair & Members?

B.  Deadlines for program description, and speaker suggested talking points?

C.  Add to the Speaker Logistics and Guidance Letter:

  1. Ask the speakers to give us a slide at the end that details others in their command that attendees can call/contact to follow up
  2. Ask the speakers to give us a slide at the end that details the THREE issues/concerns that keep most keep them up at night

D.  Speaker Introductions?

E.  Speaker Escorts?

VI.  Small Business Subcommittee

  1. Chair & Members?: Bernie Corjay*

B.  Additional members of the Small Business Subcommittee?

C.  Parallel Plenary in the morning

1.  Cyber

2.  DON

3.  Oreta Stinson, Small Business

D.  Town-hall style Round Tables in afternoon

1.  Huskey N2/N6

2.  Marine

3.  Brian Mesemer

4.  RT for Wounded Warriors – Byron

5.  Guam

6.  MGen Gray Pain

7.  Penn

8.  Zotti

9.  Personell?

E.  Deadlines for small business program & advertising?

VII.  Sponsorship Subcommittee

  1. Chair & Members?: Linda Baldwin*

B.  Prices stay same?

C.  Sponsor Recruitment – Start with Last Year’s List – visit:
http://www.afceanova.org/events/special-events/it-days/naval-it-day-fy09/sponsors

D.  Who else should we approach? -- Company Names & Contact Names

VIII.  Media Relations / Press, Publicity & Outreach Subcommittee

A.  Chair & Members?

B.  Need press release

C.  Press follow-up phone calls to drum up coverage in advance of the event

D.  Press monitoring & check-in onsite

E.  Press packets?

F.  Press follow-up & monitoring coverage

G.  Do we have the potential to do a marketing swap with Army-related orgs, in addition to SCRA?

H.  Should we reach out to other tech organizations in the region? NVTC, DC Tech Council, Tech Council of MD, ITAA, IAC, etc?

I.  Examine which marketing streams worked from recent AF IT Day & Army IT Day

J.  Do more of what worked

K.  If no major problems, stay the course with what we've been doing

L.  Need marketing/communications team for Army IT Day to tie in with the Marketing Committee for AFCEA NOVA

M.  Continue our agreement with AFCEA Intl? If so, put MOU in place again, & get full range of assistance – Website, emails, ad/article in SIGNAL, etc.

N.  Continue to employ successful relationships with channel/marketing partners (Business Intel orgs like INPUT, FedSources, other Nonprofits & Media Outlets like FCW).

IX.  Logistics, Floor Operations & Volunteer Management Subcommittee

A.  Chair & Members?:

B.  Bag-stuffing Party

C.  Color Guard

D.  Band/Chorus

E.  Flags

F.  Video

G.  Chaplain

H.  Singer

I.  Volunteers

  1. Floor Mics – need 6 people on the floor with mics
  2. Person to sit with AV guy
  3. Assistance getting people in and out of the Ballroom
  4. Clocks on the monitors in the break area to help get folks in

J.  Photographer

K.  Master of Ceremonies – Chuck

L.  Countdown Clocks in Lobby?

M.  Countdown Flash Cards for Speakers, to be sure they are staying on-time

X.  VIP Invites Subcommittee

A.  Chair & Members?:

B.  Plan for inviting non-speaking VIPs?

XI.  Exhibits Subcommittee

A.  Chair & Members?:

B.  Plan for recruiting exhibiting commands?

C.  Double-check that Navy N2/N6 & Marine CIO are prepared to send out a note to the MACOMS and other Commands asking them to exhibit (example from last year’s AF IT Day at the bottom of the AF committee page: http://www.afceanova.org/committees/airforceitday )

XII.  Suits in Seats Subcommittee (Recruiting more Government Participation)

A.  Chair & Members?

B.  Need suits in seats team for Naval IT Day to tie in with the Government Affairs Committee for AFCEA NOVA

C.  Plan for recruiting reps from different offices/commands to then recruit officers and enlisted to attend?

XIII.  Wounded Warriors Subcommittee

A.  Chair & Members?

B.  Problems & Lessons Learned from AF & Army IT Days?

C.  Plan for collecting Wounded Warrior donations?

XIV.  Survey

A.  How well did our first two attempts go at Air Force & Army?

B.  What lessons did we learn? What would we do differently?

C.  Were there any results of the first two surveys that are valuable to share with the group?

XV.  Next Meeting -- ??

XVI.  Adjourn