EVENT DATE:Friday 24th September 2004 to Sunday 26th September 2004
VENUE:Orana Guides Camp, Roches BeachTasmania
TIMES:Site opens at 5.30pm Friday evening. Event closes 3.30pm Sunday
SITE DETAILS:The Orana Tasmanian Guide's campsite is located at 146 Roches Beach Road, RochesBeach - a few kilometres from the small sea-side town of Lauderdale. The 12.5 ha property has a safe sheltered beach frontage onto FrederickHenryBay. It is situated approximately 20km from Hobart, on the eastern shore. It is conveniently located, being approximately ten minutes drive from Hobart airport and provides easy mobility for disabled persons. Public transport to Hobart is available from the front gate. Nearby local services include a Shop [1 km], Police [5 km], Fire Brigade [6 km], a Doctor [2 km] and a public Telephone [2 km]. Also, easily accessible nearby is Horse riding, golf and any beach activities, including surfing. A volunteer caretaker is on site to handle most emergencies.
Accommodation Facilities:The site offers a range of accommodation and facilities in 2 separate buildings that are easily accessible by wheelchair. It can accommodate a total of 84 people in 15 rooms of bunkhouse accommodation. The main building, Malunna Camp House, contains a large industrial kitchen, dining facilities for at least 84 persons, a separate recreation room, as well as accommodation for 60 persons throughout its 11 rooms. The other building, Cooinda Camp House, was the original home on the property, but has been converted into a 4 room bunkhouse sleeping 24 persons. Sleeping accommodation in both buildings includes bunks (which will be allocated bythe event steward), blankets, and pillows: attendees need to bring their OWN linen & sleeping bags. In the event that further accommodation is required, there is a surplus of flat land next to the bunkhouses that is more than suitable for tent camping. Being close to Hobart it is also within easy distance to commute from home, or billet with members of the local SCA group. Wood is provided for use in fireplaces scattered throughout the camp sites. Likewise, a large campfire area is also available to us, as well as an outside chapel. Three shower / toilet blocks provide amenities for the outdoor camper, with tent sites located next to a barn with barbeque facilities, urn, tables and stools.
General Facilities:In addition to the buildings described above, there is another small hall available next to the proposed tourney site [Iluka]. This contains a large room that could be used for meetings, and a smaller room that contains a sink, urn, fridge, and tables that would be used for preparing lunches. The proposed tourney site is just behind the sand dunes and beach access. It is a sheltered and shady piece of land, with large trees on 3 sides that provide both a wind break as well as almost continuous shade over the proposed tourney site. In the case of inclement weather, the Crown Tourney could be held within the dining area of Malunna. Other indoor bunkhouse facilities: include toilets, showers, a laundry and drying facilities, a public 'Blue' telephone, as well as tea and coffee-making facilities. All buildings on the site are smoke free zones, no animals are allowed on the property and while alcohol is permitted, it is to be consumed discretely and all bottles removed. Personal Candelabras are NOT to be used. Candle light will be supplied by the stewarding team in glass containers, to prevent wax spillage & damage to the tables.
Event Autocratting Team:
Event Steward:Mistress Lorix Louisa Lyppard de Cattone du Lac PO Box 1104, RosnyPark, TAS 7018
PH: (03) 6265 3382 (between 6-9pm, machine=7 days)
Email:
Feast Stewards:Mistress Lorix (Louise McCoy-Caldwell)
Master Taffy (Dean Bailey)
Bookings:Lady Aeron of Schoental (Lauren Scott)
PO Box 1104, RosnyPark, TAS 7018
PH: (03) 6272 9602 (between 6-9pm, 7 days)
Mobile Ph: 0419 155 345
Gold Key:Lady Beatrix Atholsdottir of Jelling (Betty North)
PH: (03) 6228 6181
Royal Liaison Officer:Baron Gershom of Ravensdale (Mathew Bingley)
PH: (03) 6396 1260 (between 7-9pm, 7 days)
Email:
Rest of Autocratting Team:
- A&S Steward & General Jill-of-all Trades
Baroness Miriam d’ Mont Noir (Miriam d’ Mont Noir)
In charge of organising decorations, A&S competitions and picking up any slack that might occur.
- Kitchen Stewards
Lady Myfanwy (Angharad Jones) & Lady Anabella Debonnaire (Tracey Bailey)
Deputy Feast Stewards assisting with organising of feast, kitchen, kitchen helpers and feast preparation.
- Site Steward
Lord Hamish Bearshoulders (Wayne McKay)
In charge of organising site preparation, set-up, and clean-up.
- Site Marshall
Lord Wulfgar Jamiscoa (Dan)
In charge of organising the Saturday’s Tourneys
Accommodation and CampSite Details:
The cost of attending the event does include accommodation. As stated previously, there is on-site bunkhouse accommodation for 84 persons. Guides Tasmania charges us a per person fee to use the site and this cost is fixed: regardless of whether people camp or stay in bunkhouse accommodation. While at least one third of bunkhouse accommodation will be reserved for inter-state visitors, this bunkhouse accommodation will be allocated on a first-come basis (upon receipt of booking payment). The Stewarding team will be allocating people to rooms. If you have a preference as to whom you would like to stay with (groups of 8), please can you advise the bookings officer and we will try to oblige. There will be at least one “snorers” room.
For those wayfaring to the Barony, there are a variety of accommodation options available. People can stay on-site in bunkhouse accommodation or camp. Alternatively, being so close to Hobart, there is a wide range of other accommodation options available for those who do not wish to stay on-site, ranging from hotels & motels, heritage B&Bs and hostels. As some of the locals may not wish to stay on-site, there may also be some ‘billeted’ accommodation available, provided by SCA members in Hobart.
Site Directions
Orana Guide Camp is located at 146 Roches Beach Road, Roches Beach. It is situated approximately 20km from Hobart on the eastern shore of the Derwent River and is about a 10 minute drive from Hobart airport. Bus transport to Hobart and eastern shore shopping centres, passes by the main entrance to the campsite on a regular basis and there are local shops nearby.
Directions to get to Orana from the airport: travel towards Hobart for approximately 2.5km, then turn off at 7 MileBeach exit. Continue travelling along Acton Road (C330) for approximately 7km, then turn left at Roches Beach Road. Continue down to the T-junction for about 1km. Straight ahead, is the entry into the campsite and is signposted Orana.
Directions to get to Orana from Hobart: cross the TasmanBridge and travel towards the airport (A3) for approximately 9km. Then turn off at 7 Mile Beach exit. Continue travelling along Acton Road (C330) for approximately 7km, then turn left at Roches Beach Road. Continue down to the T-junction for about 1km. Straight ahead, is the entry into the campsite and is signposted Orana.
Details of Bunkhouse Accommodation
All beds in the bunkhouses are equipped with a mattress, pillow and blanket. Those staying in the bunkhouses will need to bring their own pillow case and sleeping bags.
Malunna Camp House is where most of the event activities will be occurring. This building consists of a commercial kitchen; large hall/dining room; recreation room; male, female and specifically designed disabled amenities; and 11 bedrooms with beds for 60 persons. 6 bedrooms have 4 double bunks (ie sleeps 8 x 6 = 48), 1 bedroom has 2 double bunks (ie sleeps 4), while 4 bedrooms have 2 single beds (ie sleeps 2 x 4 = 8). Although this camphouse sleeps 60 persons, it is equipped with cooking, eating and seating facilities for 85. There is a commercial refrigerator, small freezer, a bain marie, automatic urns, automatic toasters and stainless steel cookware to use with the commercial 6 burner gas stove and oven. There is a laundry with a washing machine and dryer (coin operated) and ironing facilities. A public "Blue" pay-phone is located in the passage.
Cooinda Camp House consists of a large kitchen, dining room, small laundry, one shower and 3 rooms with beds for 24 persons. 1 bedrooms has 6 double bunks (ie sleeps 12), 1 bedroom has 3 double bunks (ie sleeps 6), while 1 bedrooms has 2 double bunks and 2 single beds (ie sleeps 6). Showers and toilets are in a separate block approximately 30m away, although there is a small toilet and shower just outside the house.
Details of Camping Accommodation
Just next to Malunna is an expanse of flat land suitable for camping designed for ease of mobility with disabled access. Fireplaces for outdoor cooking are scattered throughout the camping area - with wood provided. A large campfire area is also available. Three amenity blocks in the camping grounds, provide showers and toilets for outdoor campers. Next to the camping area is a building designated The Barn. This is a large shed-structure suitable for teaching armouring (amongst other things). It contains a wood heater, barbecue, electric urn, trestles and stools. One of the amenity blocks is located next to this building. The Barn is next to the consecrated open air chapel with rustic seating for 40 people.
Event Activities and Entertainment:
The site will be open from 5.30pm Friday. It is envisaged that the event will be "officially" opened by the Royalty before lunch-time on the Saturday afternoon, to give visitors time to enjoy some sight-seeing in Hobart (like visiting the bustling Salamanca Market in town). Those visitors interested in seeing something of Tasmania should visit the following Web site for details of Tasmanian tourism attractions:
Lists will open on the Friday evening and close at 11.00am on the Saturday.
5 competitions will be held during the Saturdayall are invited to participate and they will be judged during the evening. The competitions are as follows:
i.the most chivalric fighter;
ii.best heraldic display of a new banner, shield or garment;
iii.a medieval-style favour;
iv.a medieval desert or preserve;
v.a piece of entertainment.
Anyone intending to entertain is asked to advise the bookings officer upon bookingso that we can schedule such entertainment pieces throughout the day. Documentation is encouraged but is not required to enter.
Saturday
It is envisaged, pending Their Majesties' approval, that an Opening Court will be held at 12.15pm on the Saturday, with a Heavy Infantry-style Tourney to start at around 1.00pm. The remainder of the afternoon will then be occupied with the running of the Heavy Tourney, as well as a fencing & archery tourney. Combat is expected to conclude around 4.30pm, with a light afternoon tea served In the main hall. The hall will be open during the Saturday afternoon for those wishing to run dance practice or any collegia.
Following the serving of the first course from 5.30pm, the Devestiture Court will commence at 6.00pm. After a short intermission for the serving of further food, the Investiture Court will begin at 7.30pm. A further course will be served following the Investiture of our new Baron & Baroness, with the fun and frivolity expected to continue until late. Time permitting, a bardic circle will be held on the Friday and Saturday nights.
On the Sunday, a more informal day is planned following breakfast. As there is a later booking for the venue later in the day, everyone must vacate the main residence halls by 11.15am. All personal possessions MUST be removed from the residence halls by 11.00am, to allow for the rooms to be cleaned. While we will be unable to use the main residence hall [Malunna], other buildings on site will be open for our use. The new Baron & Baroness wish to meet with all of their Baronial officers at 11.30am, in one of the meeting rooms. It is envisaged that the rest of the day will be spent on informal teaching activities. Being a small Barony, Ynys Fawr lacks teachers and it is hoped that we can encourage a day of varied informal collegia - to take advantage of the opportunity to share and exchange information with the wayfarer’s in attendance. While no formal tourney is planned at this stage, no doubt the fighters will also want to take advantage of the opportunity to enlarge their skills by training at their leisure against each other – so fighter practice is scheduled on the Sunday, weather permitting. Dance practice can also be organised as required. On the Sunday, Lunch will be served at 1.00pm, with the event expected to close at 3.30pm on the Sunday afternoon.
Meals to be Provided:
On the Friday evening, a soup kitchen will be run from 6.00pmin the evening until late. Breakfast on Saturday and Sunday will be a self-serve buffet continental-style [toast and cereals], available from 8.45am onwards. It is anticipated at this stage, that a barbecue-style lunch will be served on the Saturday and Sunday. On the Saturday, an afternoon tea will be served at around 4.30pm. The buffet-style feast is scheduled to commence at 5.30pm and finish at 11.00pm.
The Saturday Feastis being served as a 3 course buffet, to allow everyone the freedom to get up and mingle prior and following the Baronial Devestiture/Investiture Courts. It is hoped that both Baronial members and wayfarers will entertain during the evening on an (organised) adhoc basis. Considering the evening will comprise of many courts, to allow for better time management, it would be appreciated that any who wish to entertain, advise the bookings Officer when booking.
Timetable Subject to change
based on the whims of Their Majesties & the needs of the event
FRIDAY - 24th September 2004Time / Activity
5.30pm / Troll Booth set up for Arrivals: Site Opens. Lists open.
6.00pm / SOUP KITCHEN STARTS
6.45pm - 12.45 / Bardic Singing in hall or around Campfire (weather permitting)
SATURDAY – 25th September 2004
Time / Activity
8.45am - 10.30pm / SELF-SERVE CONTINENTAL-STYLE BREAKFAST BUFFET
10.30am - 12.00pm / Administrative Meetings as required. Lists Close at 11.00am
12.00pm - 2.00pm / BARBECUE LUNCH
12.15pm / Welcoming Court
1.00pm / Heavy Infantry Tourney
3.00pm - 4.30pm / Fencing & Light Infantry Tourney
4.30pm / REFRESHMENTS SERVED
5.30pm / BUFFET FEAST: Soups
6.00pm / De-vestiture Court of Outgoing B&B [Gershom & Miriam]
7.00pm / BUFFET FEAST: First Course
7.30pm / In-vestiture Court of Incoming B&B [Arnfinn & Aine]
8.30pm - 11.00pm / BUFFET FEAST: Second & Third Courses
SUNDAY - 26th September 2004
Time / Activity
8.45am - 10.30pm / SELF-SERVE CONTINENTAL-STYLE BREAKFAST BUFFET
10.30am - 11.15am / Remove all personal possessions, clean & vacate Bunk-house rooms
11.30am - 12.00pm / Baronial Meeting between New B&B and Baronial Officers
11.30am - 12.00pm / Peerage, Administrative & Guild Meetings as required.
12.00pm - 3.00pm / Informal Collegia, Fighter Training & dance practice as required
12.30pm - 2.00pm / BARBECUE LUNCH
2.00pm - 3.30pm / Closing Court
3.45pm / Event Closes. Site Clean-up
MENU FOR CROWN EVENT
Friday Soup KitchenWater & Cordials in jugs
Coffee, Tea, Hot cocoa
Bread Rolls
Butter, Jams & Honey & other Spreads
4 types of soup (2 meat & 2 vegetable)
Fresh fruit platters (sliced, rind, pips etc removed)
Saturday
Afternoon Tea / Saturday & Sunday
Breakfast
Water & Cordials in jugs / Water & Cordials in jugs
Coffee, Tea, Hot cocoa / Coffee, Tea, Hot cocoa
Bread / Bread with toaster available
Butter, Jams & Honey & other Spreads / Butter, Jams & Honey & other Spreads
Tarts and Pies / Sliced Fruit Platter
Platters: of fresh fruit, cheese & vegetables / Cereals
Soups or Stew
Saturday & Sunday Lunch
Water & Cordials in jugs
Coffee, Tea, Hot cocoa
Bread Rolls
Butter, Jams & Honey & other Spreads
Fresh fruit platters (sliced, rind, pips etc removed)
Meat, Cheese, Fruit & Vegetable platters
Barbecue sausage-sizzle
SATURDAY BUFFET FEAST
Water & Cordials in jugs
Bread
Soups
First Course: 5.30pm
Second Course: 7.00pm
Third Course [Desert]: 9.00pm