DrMichael Makanga
Executive Director
European & Developing Countries Clinical Trials Partnership
Anna van Saksenlaan 51
2593 HW The Hague
The Netherlands
Date: "[insert date]"
Subject:Application to become a Member of the EDCTPAssociation
DearDr Makanga,
This is to formally express the interest of "insert country name or alliance of countries" to participatein the second European & Developing Countries Clinical Trials Partnership (EDCTP) programme and to be represented as a Member of the EDCTP Association.
I hereby confirm that "insert country name or alliance of countries" will be a Member of the EDCTP Association, represented by "[insert name of ministry]" .
OR
I hereby confirm that"[insert name of mandated organisation/agency/network]" is mandated by "[insert name of ministry]" to act as its representative in the EDCTPAssociation. Hence, the "[insert name of mandated organisation/agency/network]" will be a Member of the EDCTPAssociation.
"[insert name GA representative]" and "[insert name GA deputy representative]" will be the selected delegates for "insert country name or alliance of countries" on the General Assembly (GA). Their full contact details are as follows:
"Insert full contact details of all nominated delegates"
Furthermore, I confirm that "insert country name or alliance of countries" commits to adhering to the Association membership requirements and obligations, as detailed in the Articles of Association for the EDCTP Association and the Internal Regulations (IR) of the EDCTP Association. As such, I confirm that:
- At least one of the above-mentioned delegateswill actively participate in the GA (two meetings/year) and that all rights and obligations as set out in the Articles of Association and the IR, including providing full financial support for the participation of GA representatives to meetings, will be fully observed
- "insert country name or alliance of countries" commits to a minimum contribution of €200,000 per year within the scope of the EDCTP2 programme, which is understood may be either in cash, in-kind, or as a combination of the two
- "insert country name or alliance of countries" will annually submit by 15 September an annual Participating State (PS) work plan outlining the activities within the scope of the EDCTP2 programme that "insert country name or alliance of countries" will support, known as Participating States’ Initiated Activities (PSIAs). It is understood that the commitments to these activities may count towards the minimum annual membership contribution and will need to be reported on annually by the PSs.
- Activities included in the submitted PS work plan will be labelled/co-labelled as being part of the EDCTP2 programme supported by the European Union (EU).
Yours sincerely,
"[insert signature]"
"[insert Last name, First name]"
"[insert Position]"
Cc Dr Mark Palmer, Chairperson EDCTP General Assembly