MEETING OF THE GOVERNANCE BOARD OF
CREEKSIDE CHARTER MANAGEMENT
(A California Non- Profit Public Benefit Corporation)
October 2, 2017@ 4:00
SVPSD BOARD ROOM
305 Squaw Valley Road, Olympic Valley CA
Minutes
- CALL TO ORDER :4:08
- PLEDGE OF ALLEGIANCE
- APPROVE AGENDA
MOTION:Paul Tollefson made a motion to approve agenda
SECOND: Gerard Fenech seconded the motion.
Sean Whelan: Ay
Kevin Sloane: Aye
Rachel Crus: Aye
Valerie Burman: Aye
MOTION PASSES
- ROLL CALL
Sean Whelan
Paul Tollefson
Gerard Fenech
Kevin Sloane
Valerie Burman (On Phone)
Rachel Crus
- PUBLIC COMMENT
It is the policy and practice of the Creekside Charter Management Governance Board to encourage public attendance and participation at its meeting. This portion of the meeting is set aside for the purpose of allowing an opportunity for individuals to address the Board regarding matters not on the agenda, but with the Board’s subject matter jurisdiction, and is limited to 5 minutes per individual. The Board is not allowed to take action on any item that is not on the agenda except as authorized by Government Code Section 54954.2
No public comment made. Mike Ellis, Aaron Sturm, and Lynn Borhnstedt were in attendance.
- REPORTS/COMMUNICATION:
6.1 Faculty Report N/A
6.2 Executive Director Report
- Start of Year Reflection
- Current Attendance
- Budget Concerns
- What’s Exciting About 17/18
- Current SEF Building Issue
- Shasta V. Anderson Resolution Acceptance by NESD
Summary comments from Board: We need to look into why our greatschools.net score has dropped, this makes no sense. We need to have a stronger PR campaign on what’s involved as a student at an IS school. There were some questions about the Shasta V. Anderson resolutions.
- CONSENT AGENDA
- CCM July Income Statement
- CCM August Income Statement
MOTION:Paul Tollefson made a motion to approve consent agenda
SECOND: Kevin Sloane seconded the motion.
Sean Whelan: Ay
Gerard Fenech: Aye
Rachel Crus: Aye
Valerie Burman: Aye
MOTION PASSES
- DISCUSSION- INFORMATION- ACTION
8.1. Board will be asked to approve Jayna Gaskell resignation from CCM Board and as CCM Board Vice President. (A)
MOTION:Paul Tollefson made a motion to approve Jayna Gaskell resignation
SECOND: Kevin Sloane seconded the motion.
Sean Whelan: Ay
Gerard Fenech: Aye
Rachel Crus: Aye
Valerie Burman: Aye
MOTION PASSES
8.2. Board will be asked to elect and vote a new Board Vice President into office. The term will be for one full year (A)
MOTION:Paul Tollefson made a motion to approve Gerard Fenech as Board Vice President
SECOND: Kevin Sloane seconded the motion.
Sean Whelan: Ay
Gerard Fenech: Aye
Rachel Crus: Aye
Valerie Burman: Aye
MOTION PASSES
8.3. Board will be asked to renew Sean Whelan as CCM Board President for one full year (A)
MOTION:Paul Tollefsonmade a motion for Sean Whelan to remain as President through August of 2018
SECOND: Kevin Sloane seconded the motion.
Sean Whelan: Ay
Gerard Fenech: Aye
Rachel Crus: Aye
Valerie Burman: Aye
MOTION PASSES
8.4. Board will be asked to approve 17/18 Board Meeting Calendar (A)
MOTION:Paul Tollefson made a motion to approve 17/18 Board Meeting Calendar
SECOND: Gerard Fenech seconded the motion.
Sean Whelan: Ay
Kevin Sloane: Aye
Rachel Crus: Aye
Valerie Burman: Aye
MOTION PASSES
8.5. Board will be asked to approve 16/17 unaudited actuals for Creekside Charter (A)
MOTION:Paul Tollefson made a motion to approve 16/17 Creekside Unaudited actuals
SECOND: Kevin Sloane seconded the motion.
Sean Whelan: Ay
Gerard Fenech: Aye
Rachel Crus: Aye
Valerie Burman: Aye
MOTION PASSES
8.6. Board will be asked to approve 16/17 unaudited actuals for SVP (A)
MOTION:Gerard Fenechmade a motion to approve 16/17 SVP Unaudited Actuals
SECOND: Kevin Sloane seconded the motion.
Sean Whelan: Ay
Paul Tollefson: Aye
Rachel Crus: Aye
Valerie Burman: Aye
MOTION PASSES
8.7Executive Director will present our 17/18 Cash flow. Projected SVP shortfall as well as CCM budget concerns for the 17/18 school year will be presented. Board will be encouraged to discuss budget, ask questions of Executive Director, and of Donna Strong (Administrative Resources Incorporated-President) (D)
Discussion: CCM Budget is $70,000 in the red. Board agreed to focus on fundraising needs. There was a discussion about cash flow and the continued SVP issues. Sean asked that the closing of SVP be placed on the next Board meeting agenda.
8.8. Board will be asked to formalize a fundraising sub-committee and to develop an action plan to be presented at special public Board Meeting in mid to late October(D)
8.8.1 Priority one: set dates for fund drive, determine donation levels and best strategies for parent engagement. Sub-committee will develop strong thank you protocols once donations have been received.
Discussion: Paul and Sean will lead a team to discuss fundraising needs, annual fund drive and other large scale fundraiser.
8.9. Board will have a discussion on general responsibilities and expectations of the Board for the 17-18 school year. (D)
Discussion: The board agreed to a 2 hour weekly commitment. Focus needs to be on fundraising
8.10. Board will hear from any interested Board candidates for our open Board Seat. Board will be asked to interview candidate(s). The Board will take action to approve a candidate for a two year plus 2 month term to end on December 31st, 2019. (A)
MOTION:Valerie Burman made a motion to approve Mike Ellis to join our Board
SECOND: Rachel Crus seconded the motion.
Sean Whelan: Aye
Gerard Fenech: NO
Paul Tollefson: Aye
Kevin Sloane: Aye
MOTION PASSES 5 to 1
8.11 Policies: Over the course of the 17/18 school year, the Executive Director will be updating CCM policies. Each meeting the Board will be asked to adopt several policy revisions (A)
8.11.1 CCM Admissions Policy
8.11.2 CCM Sexual Harassment Policy
8.11.3 CCM Student Complaints Policy
8.11.4 CCM Student Suspension/ Expulsion Policy
MOTION:Valerie Burman made a motion to approve all policies with changes discussed to Sexual Harassment Policy
SECOND: Paul Tollefson seconded the motion.
Sean Whelan: Ay
Gerard Fenech: Aye
Rachel Crus: Aye
Kevin Sloane: Aye
MOTION PASSES
- Adjourn 6:59
MOTION:Rachel Crus made a motion to adjourn the meeting
SECOND: Valerie Burman seconded the motion.
Sean Whelan: Ay
Gerard Fenech: Aye
Kevin Sloane: Aye
Paul Tollefson: Aye
MOTION PASSES
Notes:
Aaron Sturm will join Paul and Sean on the fundraising team
Mike Ellis may go to October 19th Board training
On the next agenda the Board will decide if we should go to a 9 member Board
Paul mentioned concern about students outside in the cold during recess/ lunch