To Be Completed by South African Airways Technical

STRATEGIC PROCUREMENT

REQUEST FOR BID

PROPOSAL PARTICULARS:
Provided that you are prepared to comply with the conditions herein you are invited to submit a Tender for the following Scope of Service:
SUBJECT: / REQUEST FOR BID FOR THE SUPPLY OF AIRCRAFT BATTERY CELLS
(hereinafter referred to as GOODS)
Request No: (RFB No.) / SAAT018/13
Date Issued: / 27TH AUGUST 2013
Closing Date: / 10TH SEPTEMBER 2013
Compulsory Briefing: / NO
Date/Time/Place for Briefing: / N/A
Closing Time: / 11H00 (GMT)
Proposal Queries: / The Project Manager
Evelyn Fallert
Fax: +27 (0)11 978-2638
E-mail:
SUBMISSION PARTICULARS:
Company Name:
Registration #:
Contact Person:
Telephone #:
Facsimile #:
E-mail Address:

------To be completed by South African Airways Technical------

SUBMISSION ADMINISTRATION:
BAC Liaison:
Procurement Liaison:
Date Stamp

Table of Contents

Introduction ...... Page 3

Conditions ...... Page 4

Supplier Details ...... Page 8

Scope of Service ...... Page 9

Evaluation Criteria ...... Page 11

Checklist ...... Page 17

Deviations from Request of Bid ...... Page 18

Board Resolution/Delegation of Powers...... Page 19

References ...... Page 20

Declaration certificate for Local Production and content...... Page 21

Confirmation of intention to quote ...... Page 27

Preference points claim form ...... Page 28

Introduction

South African Airways Technical SOC Limited (Reg. No. 1999/024058/07)

(Hereinafter referred to as “SAAT”)

Is committed to become the maintenance, repair and overhaul facility of choice in the markets we serve.

This is inspired by our unqualified belief in service excellence, integrity, accountability, quality, safety, people development and value to our shareholders.

All our business relations are guided by these values and business practice. Our business partners and suppliers are expected to uphold, promote and share the same values and vision.

The quality, price and service that we provide our customers can only be as good as what we receive from our suppliers.

We strive for continuous improvement in our critical business areas and seek to establish relationships with suppliers that are equally passionate in their quest for better quality, price and service. Accordingly SAAT is in a process of cutting its operating costs over the next few years. We will therefore be keen to understand how suppliers can help us achieve this important and necessary goal.

Procurement Philosophy

It is the policy of SAAT, when purchasing GOODS/ SERVICES, to follow a course of optimum value and efficiency by adopting best purchasing practices in supply chain management, ensuring where possible that open and fair competition has prevailed, with due regard being had to the importance of:

1.  The promotion of the Interdivisional Support Policy; The Public Finance Management Act (PFMA) and the Preferential Procurement Policy Framework Act (PPPFA).

2.  The promotion, development and support of businesses from Exempted Micro Enterprises and Qualifying Small Enterprises, more than 50% Black Owned, Black Youth Owned, People Living in Rural Areas (towns and cities outside of the four Metros), Black People with Disabilities as part of the B-BBEE imperatives

3.  The promotion of domestic suppliers and agents before considering overseas suppliers and where purchases are from abroad, fostering development of local suppliers by the foreign suppliers in terms of setting aside 25% of the purchase for developing the local supplier; as well as

4.  The development, promotion and support for the moral values that underpin the above, in terms of SAAT’s Business Ethics and Guidelines which requires that all commercial conduct be based on ethical and moral values and sound business practice. This value system governs all commercial behaviour within SAAT.

1.  Conditions

1.1.  DISSEMINATION OF DOCUMENT

1.1.1.  The tender document will be made available on www.flysaa.com from the 27th August 2013.

1.2.  CONDITIONS OF PROPOSAL

1.2.1.  The final terms and conditions are subject to negotiations and a conclusion of an agreement between the parties.

1.2.2.  Final payment terms will be negotiated with the successful tender before awarding the tender.

1.2.3.  The tenderer shall provide its best price in the tender. This price will be considered together with all other relevant criteria in the tender. The validity period of quoted prices should be clearly stated in the tender.

1.2.4.  The tender shall be awarded, whether in whole or in part, at the sole and absolute discretion of SAAT. SAAT hereby represents that it is not obliged to award this tender to any tenderer. SAAT is entitled to retract this tender at any time as from the date of issue. SAAT is not obliged to award this tender to the tenderer that quotes the lowest tender. In the event that SAAT does make an award and should the successful tenderer then fail to honour its tender such tenderer shall be liable to SAAT for any damages SAAT may incur as a result of such breach.

1.2.5.  The tenderer shall be disqualified from tendering if any attempt is made either directly to solicit and/ or canvass any information from any employee or agent of SAAT regarding this tender from the date the offer is submitted until the date of award of the tender.

1.2.6.  SAAT will adjust any arithmetical errors found in the Proposal and shall advise the Tenderer accordingly.

1.2.7.  Proposals and any information contained within will be treated as confidential and will not be disclosed to any third party – including other Tenderers.

1.2.8.  Tenderers shall prepare and submit Proposals at their own expense.

1.2.9.  The successful tenderer shall:

1.2.9.1.  Offer to supply and deliver GOODS AND SERVICES in accordance with the specifications, at the negotiated prices and in accordance with the delivery conditions;

1.2.9.2.  Agree that the Scope of Service document constitutes a general list and indication of GOODS AND SERVICES required at OR Tambo International Airport.

1.2.9.3.  Enter into a non-exclusive contract when requested to do so by SAAT within the stipulated period;

1.2.9.4.  Be liable for all additional expenses incurred by SAAT in having to call for tenders afresh and/ or accepting any less favourable tender in the event that the tenderer fails to enter into a contract with SAAT timeously.

1.2.10.  Bidders may form a Consortium or a Joint venture

1.2.10.1.  Bidders must guarantee the obligations of the Consortium or joint Venture;

1.2.10.2.  Bidders must supply the following:

·  A binding agreement between all parties of the Consortium or Joint Venture

•  Name of the Consortium or Joint Venture trading as

•  Consortium or Joint Venture Head Office

•  Contact person 24 (twenty-four) hours availability.

•  List of shareholders and percentage shareholding.

•  Date of Consortium or Joint Venture registration.

•  Consortium or Joint Venture registration number.

•  Organizational structure of the Consortium or Joint Venture

•  Basic functional structure, i.e. the administrative section of your Consortium or Joint Venture with which SAAT will be dealing with on a day to day basis.

1.2.10.3.  The agreement and submission should clearly show who the leading consortium member is. The leading member shall be responsible for the execution of this Bid.

1.3.  SUBMISSION OF TENDERS

1.3.1.  Proposals together with all documents and information pertaining thereto shall be submitted in a sealed parcel/envelope. The envelope must be clearly marked with:

the RFB No;

Closing Date;

Proposal/Confidential/Do Not open;

Tenderers name and address on the back of the envelope;

and must be addressed as follows:

FOR ATTENTION:

Chairperson: Bid Adjudication Council (BAC)

Hand delivered tenders, via courier service, must be sealed in a parcel or envelope marked “Proposal/confidential/do not open” and placed in the Tender Box situated at the:

South African Airways (Pty) Ltd

TENDER BOX

Main Reception Gate,

Airways Park, Jones Road,

O.R. Tambo International Airport

by not later than 11h00 (GMT), on the 10th September 2013.

Late tenders will not be considered and tenders delivered to any address or deposited in any box other than that stipulated herein will be regarded as late tender and may consequently be returned to tenderers.

1.3.2.  The proposal must be despatched in time to reach SAAT by not later than 11h00 (GMT), on the 10th September 2013.

1.3.3.  A soft copy of the bid template is to accompany the tender.

1.3.4.  No facsimile or e-mail tenders will be considered.

1.3.5.  Proposals submitted shall consist of all documents listed in Appendix 3 – the checklist, which forms the minimum acceptable requirement.

1.4.  PERIOD OF ACCEPTANCE

1.4.1.  Proposals shall be open for acceptance for a period of at least 120 calendar days after the closing date.

1.4.2.  It should be noted that Tenderers may offer a shorter validity period, but that they may, in that event, be disregarded for this reason.

1.4.3.  Should Tenderers be unable to comply with this validity period, an alternative validity period may be offered hereunder.

The tender holds good until - State alternative period: / Comment:
Signature of Tenderer(s):
Date:

1.5.  DEVIATIONS FROM RFB

1.5.1.  Should the Tenderer desire to make any departures from, or modifications to this Request for Bid or to qualify its Proposal in any way, it shall clearly set out its proposals within the framework posted under Appendix 4 hereunder or alternatively state them in a covering letter attached to its Proposal and referred to hereunder, failing which the Tender shall be deemed to be unqualified and conforms exactly with the requirements of this Request for Bid.

1.5.2.  Unless otherwise specified specifically and stipulated in writing, the sole memorial of any contract between the parties shall be the provisions of the contract in this regard and any terms and conditions forming part of the Tenderers Proposal or other documentation shall not form part of the Contract and shall be of no force or effect.

1.6.  COMMUNICATIONS SURROUNDING THE RFB

1.6.1.  All queries surrounding the tender must be addressed to the Project Manager as stipulated on page one (1) of this RFB; in writing.

1.6.2.  Any queries addressed to individuals other than as stipulated; whether verbal, telephonic, and written or in any other form, will eliminate the tenderer from this process.

1.6.3.  No discussions will be entered into surrounding elimination through non compliance of clause 1.6.1.

1.7.  SUPPLIER DETAILS

Supplier Physical Address:
Telephone No:
Fax No:
Contact Person:
E-mail:
Company Registration No:
Banking Details: Bank Name:
Account No:
Branch Code:
If the items being offered on this Bid originate from a country, other than RSA, please supply the following details:
Country of Origin:
Country of Manufacture:
Country of Export:
Manufacturer Name:
Manufacturer Address in full:

The Bidder must state hereunder the annual holiday closedown period and also if this period has been included in the delivery period offered:

SIGNATURE OF BIDDER

DATE

Scope of Service

/

Appendix 1

1. Description of Services

The supply and delivery of SAFT AIRCRAFT BATTERY CELLS – as per part numbers listed on Appendix 1A

2.  Duration of Agreement

Three (3) year contract

3.  Delivery Lead Time

From receipt of order, supplier must respond and deliver per Buyer’s order according to the following priorities:

Status or order / Response Time / Delivery Time / Bidder’s Comment
AOG (Aircraft on Ground) / Within 4 hours / Within 24 hours
Critical / Within 6 hours / Within 48 hours
Routine / Within 24 hours / Within 5 days

Please note: These lead times form part of the Critical Criteria

4.  Prices will be benchmarked against the OEM (Original Equipment Manufacturer)’s price, and will be removed from the contract if the price is not competitive

5.  Only batteries manufactured by SAFT will be accepted.

6.  Alternative part numbers and/or PMA part numbers will not be considered.

7.  Penalties

Should the Seller delay delivery of any items of the Purchased item beyond the time for delivery specified in Item 3 above to this bid (as such time might be extended pursuant to the provisions of this bid) then the damages recoverable by the Purchaser from the Seller shall be calculated at 1% of the purchase price, per week or portion thereof (calculated from day one of delay), subject to an overall maximum of 25% of the purchase price of the purchased item so delayed.

Part number list

/

Appendix 1 A

Item No. / Part Number / Description / Yearly Average Usage / Unit Price / Remarks
1. / 016726-000 / Battery Cell / 42
2. / 024146-000 / Battery Cell / 61
3. / 410406 / Battery Cell / 47
4. / 015602-000 / Battery Cell / 88
5. / 018520-000 / Battery Cell / 29
6. / 019859-000 / Battery Cell / 94
7. / 414984 / Battery Cell / 61
8. / 017496-000 / Battery Cell / 33
9. / 019858-000 / Battery Cell / 64
10. / 413597 / Battery Cell / 41

Kindly supply the following information:

If the quoted price is Ex-works, supply country where goods are shipped from

If the quoted price is landed price, confirm if delivery charges to SAAT premises are included in the quoted price

SAAT’s preferred carrier is Kintetsu World Wide Express for ex-works quotes.

Evaluation Criteria

/

Appendix 2

Bidders must indicate compliance or non-compliance on a point-by-point basis. Indicate compliance with the relevant bid requirements by marking the YES box and non-compliance by marking the NO box.
The bidder must clearly state if a deviation from these requirements are offered and the reason therefore. If an explanatory note is provided, the paragraph reference must be attached as an appendix to the bid submission.
Bids not completed in this manner may be considered incomplete and rejected. Should bidders fail to indicate agreement/compliance or otherwise, SAAT will assume that the bidder is not in agreement/compliance with the statement(s) as specified in this bid.
SAA will interpret YES as full compliance/acceptance to the applicable paragraph. NO will be interpreted that the Bidder/s has/have read and understood the paragraph, but the Bidder/s does/do not comply/accept the content of the applicable paragraph.
Alternative Bids by the Bidder/s or any non-compliance to the specification will be evaluated and considered at SAAT’s sole discretion.
PHASE 1: Critical Criteria Evaluation
The following critical criteria will apply for evaluation of this bid. A bid shall not be recommended for acceptance if the bidder is unable to comply with the required criteria or if there is no supporting documentation supplied.