Erasmus+ : Prospective Initiatives, Policy Networks, Programme and Linguistic Support
National Europass Centres
Final report
Period: 01/01/2015– 31/12/2015
Name of the National EuropassCentre (NEC)Grant Agreement / Decision / 2015-
Country
Contact person Name
E-mail address
Phone number
1.Declaration by the Legal Representative of the Europass centre
“I hereby declare that the information contained in the present final report and its annexes is accurate and true. I herewith request payment of the outstanding balance payment in accordance with the terms of the grant decision / agreement. I hereby declare that according to the General Condition n. 25.3.1 of the Grant Decision or Article II.25.3 of the Grant Agreement, the grant did not produce a profit for the centre.”
Name:
Function (LEGAL REPRESENTATIVE):
Signature:______Date:______
FINAL REPORT CHECKLIST
Please note that all documents should be provided in electronic format only:
- by email to
- or, preferably, in a USB stick or CD / DVD to:
Education, Audiovisual & Culture Executive Agency
MrsMónika HOLIK
Unit A1 – Erasmus +: Prospective Initiatives, Policy Networks, Programme and Linguistic Support
Avenue du Bourget 1 (BOU 2 1/17)
B - 1049 Brussels
Belgium
Please tick the appropriate check box1. / The Final Report includes the following documents:
- Declaration by the legal representative signed and scanned(page 1 of the final report)
- Activity report
- List of attachments (section V of the final report)
- Excel table "List of activities" completed during the contractual period 2015"
- Final statement of accounts
- Certification of accounts (if applicable)
YES NO
YES NO
YES NO
YES NO
YES NO
2. / The appropriate (2015) templates have been used / YES NO
3. / Name of organisation, Legal representative and address are the same as in the Grant Agreement/Decision.
If not, the data has already been updated in the Participant Portal. / YES NO
YES NO
4. / Bank account is the same as in the Agreement/Decision or a request for amendment has been already introduced.
If not:
A new Financial Identification Form is attached to the final report
/ YES NO
5. / Costs presented in the report are eligible (see the Grant Agreement/Decision + the Restricted Call EACEA 41/2014). / YES NO
6. / Costs are consistent with the activities undertaken during the eligibility period. / YES NO
7. / All tables have been completed in €. Exchange rates have been calculated according to article 10.3. of the Grant Decision or article I.10.3. of the Grant Agreement. / YES NO
8. / For private bodies only: Attached to the final report is an official attestation by a tax office that the VAT is not recoverable by the Europass centre (signed and scanned). / YES NO
ACTIVITY REPORT
Please fill in the table below. When completing this part of the final report compare it carefully with the application form. Please refer to each point of the application form.
I. DescriptionI.i. Coordination of document management in 2015
a)Please describe your general strategy on the coordination of the activities related to issuing and making Europass documents available.Did you manage to adhere to the national strategy spelt out in your application? If not, what problems did you meet and which changes were deemed necessary?
b)For each of the documents below, please report on your activities, as planned in your application. Please highlight any developments and improvements and how they were attained and managed.Please explain how you collected data on the use of each document.
1. Europass Curriculum Vitae
2. Europass Language Passport
3. Europass Mobility
4. Europass Diploma Supplement
5. Europass Certificate Supplement
6. Europass Experience
7. Europass European Skills Passport
I.ii. National Internet site and information systems
a)Please provide information on your website and information systems and describe how their visibility was ensured. Have you managed to achieve the developments planned in your application, if any? How?
b)Please report on the arrangements run in co-operation with the European Commission and Cedefop.
I.iii.Promotion of the use of Europass
a)Please report on your promotional activities. Were they carried out as planned? Please describe any changes / deviations to the initial plans.
b)Please report on promotional activities which were particularly successful (and explain why).
I.iv.Cooperation with other initiatives
1. Information, guidance centres and EU representation offices
Please explain to which organisations you provided information on Europass, and how.
2. Cooperation and advice
Please present the results of your cooperation with other organisations in terms of developments of the use of Europass.
I.v.European Network
a)Please provide information on the working groups and other joint meetings you took part in (name the group, describe your role as leader, co-leader or member).
b)Briefly provide information on joint publications you contributed to.
c)Which results were achieved? How did the results improve the way your NEC is working?
II.Organisational aspects
II.i. Organisation of the Centre
Were there any changes in 2015 in the setting and organisation of your NEC?
II.ii. Staff
a) How many staff members were involved in the 2015 activities? Please fill in the table below:
Title (Mr/Ms) + Name
(add or delete lines as necessary) / Specific Europass task (Head of centre, Coordinator, IT specialist, Accountant etc.) / Full time equivalent[1]
0.0
0.0
0.0
Total of full time equivalents co-paid by Europass[2] budget / 0.0
b)How were the competences of your staff developed and how did this development contribute toa better performance of your NEC (give concrete examples)?
III. Impact
a)What was the impact of your activities?
b)How did you assess whether your activities and their promotion were successful?
IV. Satisfaction of your customers
a)Did you collect any information on the satisfaction rate of the users of your documents, events and other services?
b)How did you gather these data?
c)What did you learn from this exercise?
V. List of attachments
Electronic versions ONLY- Attachments to the final report should be sent by email or, preferably, in a USB stick or CD / DVD to the addresses specified in the eligibility checklist.
Refer to Annex I - List of activities completed during the contractual period 2015.
Please list here all attached documents (e.g. detailed statistics, material related to events, copies, publications, etc.).
No / Title of the attachmentAnnex I
LIST OF ACTIVITIES COMPLETED DURING THE CONTRACTUAL PERIOD 2015
Period: 01/01/2015 – 31/12/2015
Please complete the tables in excel.
Annex II
FINAL STATEMENT OF ACCOUNTS
Period: 01/01/2015–31/12/2015
Please complete the tables in excel.
Annex III
CERTIFICATION OF ACCOUNTS
Period: 01/01/2015 – 31/12/2015
- For grants for an action equal or inferior to EUR 60.000, the beneficiary is required to submitthe following sample of supporting documents:
Budget item/heading / Sample to be annexed to the Financial Statement
Staff / The three highest consolidated staff costs (i.e. staff member costs) for the whole eligibility period
Subcontracting / The three highest value subcontracts
Travel and subsistence / 25% of the highest costs declared under this budget item
- For grants for an action of more than EUR 60.000, but less than EUR 750.000, the beneficiary is required to submit, in support of the final payment, a “Report of Factual Findings on the Final Financial Report - Type I” produced by an approved auditor or in case of public bodies, by a competent and independent public officer.
The procedure and the format to be followed are detailed in the following “Guidance Notes”:
The use of the report format set by the “Guidance Notes” is compulsory.
- 1 -
[1] For each staff member, please indicate the full time equivalent (A person working 100% on the Europass activities counts as 1.0 and a person occupied 50% of their working time on Europass counts as 0.5).
[2] The total of full-time equivalents indicated in this column must be consistent with the final accounts.