MINUTES OF A REGULAR MEETING OF COUNCIL HELD BY
THE TOWN OF MORRIS
August 23rd, 2012 @ 7:00 pm
Councillors Present:Bruce Third
Mike Hinchey
Bill Ginter
Scott Crick
Ruth Murray
Trevor Thiessen
Councillors Absent:None
Also Present: Chris Janke, Assistant CAO
Jeanette Bergstresser, Media
Presiding: Mayor Gavin van der Linde
01/08/12Moved by Councillor Scott Crick
AgendaSeconded by Councillor Mike Hinchey
BE IT RESOLVED that the Agenda for the August 23rd, 2012 regular Council meeting be approved as presented.
(Carried)
02/08/12Moved By Councillor Bruce Third
MinutesSeconded by Councillor Trevor Thiessen
VariationBE IT RESOLVED that the minutes of the July26th, 2012 Variation Hearing be
Hearingadopted as presented.
(Carried)
03/08/12Moved By Councillor Bill Ginter
MinutesSeconded by Councillor Ruth Murray
RegularBE IT RESOLVED that the minutes of the July 26th, 2012 Regular Council Meeting be
Meetingadopted as presented.
DELEGATIONS:
None
CORRESPONDENCE:
a)LaVerendrye Golf11th Annual Charity GolfNoted
b)Manitoba HydroProposed Natural Gas Work#04/08/12
c)RM of PineyProvincial Drought Assitance PrgmNoted
d)Susy LoewenFundraiser at Baseball Diamonds#05/08/12
e)Vic Toews Provencher Boundaries#06/08/12
04/08/12Moved by Councillor Bill Ginter
Mb HydroSeconded by Councillor Trevor Thiessen
Natural GasWHEREAS Council has reviewed the Manitoba Hydro proposed natural gas work drawing
#CD-16923;
NOW THEREFORE BE IT RESOLVED that the CAO or Mayor be authorized to sign the approval form provided by Manitoba Hydro.
Carried
05/08/12Moved by Councillor Scott Crick
FundraiserSeconded by Councillor Mike Hinchey
At BallparkBE IT RESOLVED that Council authorize Susy Loewen to organize a fundraising event in the baseball diamonds with the condition that vehicles are not allowed off the designated driving area;
AND FURTHER that the grounds are left in the same condition.
Carried
06/08/12Moved by Councillor Mike Hinchey
ProvencherSeconded by Councillor Scott Crick
BoundariesBE IT RESOLVED that the Town of Morris petition the Federal Boundaries Commission to remain in the same constituency as the R.M. of Morris;
AND FURTHER that we request to remain in the Provencher riding.
(Carried)
SEM/INARS & EDUCATION:
FINANCIAL:
a)August List of Accounts#07/08/12
b)July Financial Statements#08/08/12
c)Min of Fin-2012 & 2013 Sewer Program#09/08/12
d)Public Works Employee-Extension #10/08/12
e)Public Works/SMCC Employee Hire#11/08/12
07/08/12Moved by Councillor Bill Ginter
AugustListSeconded by Councillor Ruth Murray
Of AccountsBE IT RESOLVED that the accounts, being Cheque #’s 12373 to 12448 in the amount of $176,439.92, Electronic Payments of $104,316.71 and Payroll Direct Deposits in the amount of $45,279.32 be approved as presented.
(Carried)
08/08/12Moved by Councillor Bill Ginter
July 2012Seconded by Councillor Scott Crick
FinancialsBE IT RESOLVED THAT the Financial Statements for the month ending July 31st, 2012 of the Town of Morris be adopted as presented.
(Carried)
09/08/12Moved by Councillor Mike Hinchey
2012 & 2013Seconded by Councillor Bruce Third
Sewer PrgrmBE IT RESOLVEDthat the Town of Morris partner with the Province of Manitoba in the Sewer Back-up Subsidy Program for the years 2012 and 2013 which pays 60% of the costs of installing a sewer/drain back-up system to a maximum of $3,000.00 per household (up to $1,000 for approved in-line backwater valve system and up to $2,000 for sump pump and pit drainage system);
AND FURTHER BE IT RESOLVED that the Town provide the 30% of the funding up to a limited amount of $10,000 per year.
(Carried)
10/08/12Moved by Councillor Trevor Thiessen
PW EmployeeSeconded by Councillor Mike Hinchey
ExtensionWHEREAS the Greenteam positions with the Town of Morris will end on August 31st, 2012;
NOW THEREFORE BE IT RESOLVED that Council extend the employment of Megan Dueck until October 31, 2012.
(Carried)
11/08/12Moved by Councillor Ruth Murray
PW/SMCCSeconded by Councillor Bruce Third
EmployeeBE IT RESOLVED that Council authorize the hiring of James Carter for the position of Public Works/SMCC employee at a starting wage of $15.00/hr for a 3 month probation period effective June 4, 2012;
AND FURTHER that once the 3 month probation period is complete and satisfactory, the wage will increase to $15.50 per hour with benefits.
(Carried)
NEW BUSINESS:
a)Parkview Courts-Request to square off lot#12/08/12
b)Website design Quotes#13/08/12
c)Land Sale – Letter of Intent#14/08/12
12/08/12Moved by Councillor Trevor Thiessen
Parkview CrtSeconded by Councillor Mike Hinchey
LotWHEREAS Parkview Courts owns the 4-Plex located at 132 Southwood Road, Plan 13247, Block 3, Lot 21 WLTO;
AND WHEREAS Lot 21 is 80 feet deep and due to further subdivisions, the adjacent lots are now 120 feet deep the owner has requested that he be given the additional 40 feet directly east of his lot;
NOW THEREFORE BE IT RESOLVED THAT Council give Parkview Courts this additional footage;
AND FURTHER that all legal, subdivision and any incidental costs related to this transaction will be paid by Parkview Courts.
(Carried)
13/08/12Moved by Councillor Trevor Thiessen
WebsiteSeconded by Councillor Mike Hinchey
DesignWHEREAS the Town of Morris has requested quotes for the design of a new website for the town;
NOW THEREFORE BE IT RESOLVED THAT Council accept the quote from Relish Design in the amount of $7,310.00 plus applicable taxes.
(Carried)
14/08/12Moved by Councillor Trevor Thiessen
Land SaleSeconded by Councillor Scott Crick
Letter ofWHEREAS the Town of Morris has received an offer to purchase from 5569355
IntentMB Ltd.;
NOW THEREFORE BE IT RESOLVED that Council accept the Letter of Intent from 5569355 MB Ltd. subject to the conditions to be set out in the development agreement;
AND FURTHER that the Mayor and CAO be authorized to sign same.
(Carried)
BY-LAWS & POLICIES
a)By-Law 05/09 Zoning By-Law On hold
b)Social Media Policy SOC-001#15/08/12
15/08/12Moved by Councillor Mike Hinchey
Social MediaSeconded by Councillor Bill Ginter
PolicyBE IT RESOLVED THAT Council adopt the Social Media Policy SOC-001.
(Carried)
UNFINISHED BUSINESS
a)MIT re: Hwy 23 Bridge Project#16/08/12
b)CAO ReportNo report
16/08/12Moved by CouncillorRuth Murray
PTH 23BridgeSeconded by Councillor Bill Ginter
RepairsWHEREAS the Bridge on PTH 23 was constructed in 1968 and requires a major rehabilitation in order to extend its service life by another 40 years;
AND WHEREAS the proposed construction schedule involves construction between approximately May 2013 and September 2014;
AND WHEREAS the construction on the deck replacement would involve full closure during the months of June, July, October and November 2013 with the bridge being open to all traffic during August and September 2013 and all other times during the overall construction period;.
NOW THEREFORE BE IT RESOLVED THAT Council accepts the closure period required for the rehabilitation of PTH 23.
(Carried)
NOTICE OF MOTION: None
COMMITTEE REPORTS:
Councillor Ruth Murrayattended the following meetings:
- Meeting with MIT re: Hwy 23 Bridge
- Main Street Beautification
- Branding with Tim Kroeker
- Joint meeting with RM of Morris
- Web design
- Beautification trip to Winnipeg
- Chamber Executive
- Library Mtg
- Finance Meeting
Councillor Mike Hincheyreported on the following:
- Evacuees staying at the Stampede Inn
- Branding and Web Design
- Joint meeting with the RM of Morris
- Beautification field trip to Winnipeg
- Housing/Economic Development
Councillor Bill Ginterspoke on the following:
- Requested to attend the Age Friendly Symposium#17/08/12
17/08/12Moved By Councillor Mike Hinchey
Age-FriendlySeconded by Councillor Ruth Murray
SymposiumNOW THEREFORE BE IT RESOLVED that 2 Staff/Council members be authorized to
attend the Age-Friendly International Invited Symposium Public Forum held October 15th, 2012 in Winnipeg, Manitoba;
AND FURTHER that expenses be reimbursed as per Bylaw 13/09.
Carried
Councillor Scott Crickreported on the following:
- 55 Plus Games
- Assisted living
Councillor Bruce Third attended the following:
- Meeting with MIT and RM of Morris regarding Hwy 23 bridge
- MASS meeting to give support for 55+ Summer Games Application
- Meeting with Tim Kroeker
- Meetings re: Website design
- Main Street Beautification trip to Winnipeg
- Building Inspector and Housing meetings
- Rec Commission Meeting
- MASS meeting
Councillor Trevor Thiessen reported on the following meetings:
- Housing/Economic Development going well.
IN CAMERA ITEMS: None
Next Meeting Date:September 27th, 2012
Adjournment:There being no further business the meeting was adjourned at 7:51 p.m.
TOWN OF MORRIS
______
MAYOR
______
CHIEF ADMINISTRATIVE OFFICER
1