ATD Philadelphia Chapter Conference 2015
Event Sponsor Agreement and Prep List
Thank you for agreeing to participate as a vendor at the ATD Philadelphia Chapter Conference 2015. We’re pleased to welcome you as an event sponsor for this year’s program. The following information will assist you in preparing for your participation. It is very important you read, agree with, and return the requested information by the deadline dateof March 31, 2015. *Please keep in mind there are a limited number of vendor spaces and will be filled on a first come first serve basis.*
If you have any questions, please do not hesitate to contact us. The sooner the better so we better serve you and ensure your experience is incredible.
We appreciate your partnership and look forward to this year’s conference.
Event Logistics
Event Date:
May 6, 2015
Location:
Drexelbrook
4700 Drexelbrook Drive, Drexel Hill, PA 19026
Parking:
There is plenty of free parking at the venue. The parking lot is located directly next to the venue.
Agenda for the Day (Tentative):
7:00am-8:00amSponsor Exhibit Set-up
8:00am-8:30am Registration, Breakfast, Sponsor Engagement, Networking
8:30am-9:45amOpening Remarks and Keynote Speaker
10:00am-11:00amSessions
11:00am-11:30amRefreshment Break
11:30am-12:30pmSessions
12:30pm-2:00pmLunch
2:00pm-3:00pmSessions
3:15pm-4:15pmSessions
4:15pm-5:00pm Sponsor Engagement, Networking, Drawings
Deadlines and Responsibilities
Review, complete, and email this agreement and company logo as instructed no later than to February 16, 2015. The sooner you complete this, the more marketing spotlight received.
Conference SponsorCommittee Contact
Contact:Seamless Events, ATD PHL’s Association Management Team
Email:
Please title email with Subject: ATD Conference Sponsor Agreement
SponsorContact Information
Company Name:Type of Services:
Name:
Title:
Address:
Email:
Phone number:
Vendor Description:
(Maximum of 25 words--also attach LOGO in email via jpeg file)
Name and Phone for (1) Person at Exhibitor Table:
Name, Email, and Phone for FULL Conference Ticket/s included in package:
Sponsor Package Selection
For a detailed breakdown of each package inclusion, please reference the Conference Sponsorship Levels Sheet.
Please check your Sponsorship Package:
□ Keynote Sponsor - $1,500
□ Luncheon Sponsor - $1,250
□ Programming Track Sponsor - $1,000
□ Conference Bag Sponsor - $800
□ Name Tag Sponsor - $800
□ Breakfast & Break Sponsor - $800
□ Exhibitor Table Sponsor - $500
This agreement confirms our company as an event sponsor at the ATD Conference 2015.
TOTAL AMOUNT BASED ON CHOSEN PACKAGE: $______.
Exhibitor Layout & Table Choice
The exhibitor area for the conference will be located in the venue’s grand lobby area located directly outside of the main ballroom and breakout sessions. Each table will not be missed at this year’s conference.
Below is the layout for the exhibitor area.
ATD Philadelphia Conference 2015
ACTION: Please check your TOP exhibit table preference:
□ Table #1
□ Table #2
□ Table #3
□ Table #4
□ Table #5
□ Table #6
□ Table #7
□ Table #8
□ Table #9
□ Table #10
□ Table #11
□ Table #12
□ Table #13
□ Table #14
ACTION: Please list your SECOND exhibit table preference:
□ Table #______
ATD Philadelphia Conference 2015
Exhibitor Reminders
Set-up Time:
Will take place on the morning of the event, Wednesday May 6thfrom 7:00am-8:00am. Please plan to arrive on time, and ready to set up your exhibit area. You will have a 8-foot clothed table with a chair.
Electric Access:
This access is included in your exhibit package; however, we highly recommend you bring your own power strip to ensure you have enough access to charge things accordingly.
Exhibit Ticket:
Please reference the package inclusion for the number of tickets included in your package. Additional Exhibitor Ticket Meals will be charged $90.00 each which will give you access to all food and beverage (breakfast, break, and lunch) for the day; however, no access to the session. These must be pre-purchased prior to event day.
Marketing at your Exhibit Table:
If you wish to provide marketing materials such as flyers, business cards, case studies, pens, and swag, consider providing approximately 200+ items. You must bring these with you during the exhibit set-up time. No shipping service is available.Also, please note: there are no copying services available on the day of the Conference.
Marketing collateral that takes up space outside of the six foot table that will be provided is not permitted. You will be asked to remove any materials outside of table banners, handouts, table top displays and marketing collateral of this nature.
Exhibitor Giveaway/Drawing:
The conference will encourage all attendees to visit with each exhibitor; however, it is highly suggested you offer a raffle prize from doing a drawing at your table. It helps you collect business cards, and, make connections. Most sponsors do provide a giveaway/s to further encourage stopping by to visit.
Sponsor ACTION Checklist
□ We will participate in providing a give-away for the end of the day group drawings.
The item we will donate is:
□We will also provide giveaways at our exhibit table. (i.e. pens, mints)
Please give a brief description of the items:
□I will complete this agreement in full and email it along with my company logo in a jpeg file to Roshi, via email subject line: ATD Leading Edge Conference Sponsor
Sponsor Signature
I have agreed to the information outlined in this sponsorship agreement.
I agree our participation as a sponsor will not in any way distract from the speaker presentations and chapter announcements at theConference.
I understand our company will receive either complimentary, non-transferable Conference registration or Exhibitor only registration; please refer to inclusions.No other compensation or reimbursement will be made in connection with participation in this Conference.
I agree the ATD Philadelphia may use our company name and logo (as provided) for publicizing and promoting our participation as a vendor/sponsor of the Conference.
Agreement Acceptance:
______
Sponsor Signature
______
Company Name
______
Date
ATD PHL Representative Acceptance:
______
ATD PHL Signature
______
Date
ATD Philadelphia Conference 2015