CONTRACT SUMMARY FORM
(revised for 2016-2017)
BUILDING ADMINISTRATORS: PLEASE E-MAIL YOUR SUMMARIES TO YOUR LEVEL DIRECTOR
DISTRICT ADMINISTRATORS: PLEASE E-MAIL YOUR SUMMARIES TO THE APPROPRIATE DIVISION CHIEF
Contract Name: New England Basecamp
Action Sought by School Board: X Approval of a Contract, □ Approval of an RFP to Solicit Services
Amount: $113,240
Source of Funds: Title I,II and Grant-Contingent Upon Funding (District and School Based Funding)
Length of Contract: September 28, 2017 - June 30, 2018
PPSD Contact: Cameron Berube
In one numbered list, describe the deliverables of the contract and the projected impact upon or relationship to student achievement.
Provide a numbered list of every deliverable identified in the contract and summarize the contract’s overall relationship to student achievement.
1. Cohort 3 Schools: NE Basecamp will provide targeted support to educator teams and leaders at each of the Cohort 3 schools, Bailey, Broad, Alvarez, and Evolutions.
a. Enrichment Week: NE Basecamp provides training and staff development at the local level by linking the needs of our trainees with experienced staff and deeper learning opportunities in mentoring, Restorative Practice, BrainPOP, student leadership, EL tuning protocol, and Google Apps for Education.
School / Services / Supports* / CostBailey Elementary School / Enrichment week / Week of professional learning / $2,000
Broad Street Elementary School / Enrichment week / Week of professional learning / $2,000
Alvarez High School / Enrichment week / Week of professional learning / $2,000
Evolutions High School / Enrichment week / Week of professional learning / $2,000
Total Cost 1a / $8,000
b. Self Directed Learning Coaching for Cohort 3 Schools at no cost
2. Targeted Professional Development Based on Teacher Needs at Evolutions
School / Services / Supports* / CostEvolutions / One-to-one teacher and school leader support / Weekly meeting for a total of 3 days in addition to that outlined above (M,W,F) / $25,000
Total for Rekindling Dreams Fund / $25,000
3. Cohort 1 and 2 Schools: NE Basecamp will provide targeted support to educator teams and leaders at each of the Cohort 2 schools, DelSesto, ECubed, and PCTA through coaching AND provide professional learning through enrichment week at Delsesto, ECubed, PCTA, Pleasant View, and West Broadway.
a. Enrichment Week: NE Basecamp provides training and staff development at the local level by linking the needs of our trainees with experienced staff and deeper learning opportunities in mentoring, Restorative Practice, BrainPOP, student leadership, EL tuning protocol, and Google Apps for Education
b. Self Directed Learning Coaching for Cohort 2 based on school need at Delsesto, ECubed, and PCTA.
School / Services / Supports 2017-2018 / CostPleasantview Elementary School / Enrichment week / Week of professional learning / $2,000
West Broadway Middle School / Enrichment week / Week of professional learning / $2,000
Delsesto Middle School / Enrichment week
Self Directed Learning Coaching Support / Week of professional learning
1.5 days a week of coaching (September-June) / $2,000
$14,500
ECubed High School / Enrichment week
Self Directed Learning Coaching Support / Week of professional learning
1 day every other week of coaching (September-June) / $2,000
$5,400
PCTA High School / Enrichment Week
Self Directed Learning Coaching Support / Week of professional learning
1 day every other week of coaching (September-June) / $2,000
$5,400
Total for Schools Using Discretionary Funds / $35,300
4. Additional Supports
a. In-Kind Supports:
●Application Support for Cohort 4 Schools $0
●Self Directed Learning Coaching for Cohort 3 Schools $0
●Learning Tours and Communities of Practice $0
b. PaidDistrictWide Services:
Objective / Hours/Meetings / Amount Per School/Per Week / 9 School PlanComprehensive Needs Assessment planning/analyzation / 9 schools / 2 hours * $215 / $3870
Comprehensive Needs Assessment Facilitation / 9 schools / 2 hours * $215 / $3870
Regularly scheduled consultancies to address potential and real barriers to success as well as policy issues that impact implementation: teacher evaluation, stakeholder engagement, grading/reporting, creating cultures of change, teacher readiness. / One School Leader session per academic quarter
4 -two hour sessions per quarter / 4 * $300.00
Prep and Facilitation- / $1200.00
The creation and facilitation of special programming/ professional development throughout the school year based on identified teacher/school leader needs. / A minimum of 5 special programs- full day sessions of targeted professional development. / A minimum of 5 days * $600.00
**Additional days of service will not increase the cost and will be administered as needed. / $3000.00
Personalized Learning Professional Development -for Teacher Assistants working in NE Basecamp Cohort Schools / 4- half day sessions over two days of targeted professional development. / Two days * $600.00 / $1200.00
Personalized Learning Professional Development for educators hired after the start of the school year, district coaches, elective and special educators / 4- full day sessions (once a week for four weeks) / Four days * $600.00 / $2400.00
Personalized Learning Professional Development- Spring Training for new grade level teams planning on implementing personalized learning in the 2018-19 school year. / 4- full day sessions (once a week for four weeks) / Four days * $600.00 / $2400.00
Total for section D / $17,940
5. Project Management and Implementation Support
TOTAL COST: 15 hours x $200/hour = $3000 per school x 9 schools = $27,000
In no more than three paragraphs, describe the accountability measures that will ensure that the vendor meets all requirements set forth in the contract and that the district is able to maintain a record of the quality of the services.
Every contract should include explicit language requiring vendor accountability, i.e. required program evaluation or the submission of a final report summarizing progress against each itemized deliverable.
Consultant will be expected to meet mutually agreed upon benchmarks and performance targets in the following performance domains. The District will review the performance targets and establish numeric value to each performance domain in collaboration with the Consultant. The Consultant also agrees to use the School Improvement Plan/Problem of Practice (from each host school) and the District’s Strategic goals to revise the performance targets and benchmarks. The Consultant will be required to adhere to accountability requirements that include providing District with a full listing of participation targets, activities, and results on a quarterly basis including:
Annual performance measures for FY17, include the following targets:
Funding Percentage / Planned program/ Project Activities(Briefly describe key actions for your work this year) / Performance
Measure
Describe what the measure is (e.g.# placements, # of participants, Etc). / Numeric Target for the Year
(What is the number you will achieve this year?) / Numeric target per quarter
Quarter 1 (July-Sept) / Quarter 2 (Oct-Dec) / Quarter 3 (Jan-March) / Quarter 4 (April-June)
10% / Teacher attendance Summer PD / Creation and facilitation of PD summer training / 95% / 95% / n/a / n/a / n/a
10% / Teacher attendance year round PD / Attend additional PD during the school year, inclusive of PLC, staff meeting, CPT, and after school or full day / 90% / 90% / 90% / 90% / 90%
20% / Teacher coaching year round / NE Basecamp provides targeted coaching / 90% / n/a / 280 / n/a / 420
20% / Leader coaching year round / NE Basecamp provides targeted coaching / 100% / n/a / 56 / n/a / 84
10% / Impact on student achievement / NE Basecamp teachers increase student growth in reading and math by 3 percentage points / 75% / n/a / 50% / n/a / 70%
10% / Student Engagement / Students in Summit classrooms will complete engagement survey twice/year / 60% / n/a / 60% / n/a / 60%
10% / Educator Survey Satisfaction / Cohort 3 teachers will report increased job satisfaction and efficacy and self-report that they feel the change in their teaching practices positively impacted student outcomes. / 60% / n/a / 60% / n/a / 60%
10% / Expansion of students serviced / Eligible Cohort 3 schools will increase the number of students learning in a self directed personalized learning environment in the 2018-19 school year. / 90% / n/a / n/a / n/a / 90%
In a short numbered list, describe spending breakdown by type of service.
If the contract includes multiple components, detail the total proposed contract amount by type of service, i.e. licensing fees, purchased services, professional development, technical assistance, supplies and materials, etc.
District agrees to pay consultant a fee not to exceed as compensation for services rendered. This amount is inclusive of expenses for the following services. Consultant shall not be paid in advance of services and will be required to provide quarterly reports of services.
●Part One: Cohort 3 Schools Enrichment Week and Self Directed Learning Support: $8,000
●Part Two: Cohort 3 School (Evolutions) Targeted PD Based on Teacher Needs $25,000
●Part Three: Cohort 1 and 2 Schools Enrichment Week and Self Directed Learning Supports $35,300
●Part Four: In-Kind NE Basecamp Supports and Districtwide Support $17,940
●Part Five: Project Management and Implementation Support $27,000
●Total Contract: $113,240
This price is inclusive of all services performed and costs incurred to provide such services.