MAML MOOSE HOCKEY ASSOCIATION BOARD MEETING TUESDAY
MONTICELLO COMMUNITY CENTER DECEMBER 28, 2010
6:45 PM START TIME 7:47 PM END TIME

Attendance: Sean Dunn, Annette Doebler, Brian Lyke, Rob Brooks, Jamie Preusse, Peter Norgren, Kevin Dols, Monica Carson, Jason Vander Hyden, Heath Bird, Luke Dahlheimer, Bill Willinbring, Kent Holm, Christopher Otto.

Call to Order / Time: 6:47 pm
Roll Call /
  • New President for MAML MOOSE HOCKEY,Sean Dunn (previous V.P)
  • Recently appointed as New Vice President, Rob Brooks- see brief synopsis on website
  • Recently appointed as District 5 Representative,Peter Norgren
  • Both VP and District 5 positions are effective until March 2011 when these positions become open.

Approval of Last Minute’s Minutes /
  • Jamie Preusse request clarification to last month’s minutes re: video gaming should state upon the state of MN approving as a form of gambling.
  • change the motion to accept “Sept” should state accept October’s gambling report.

Executive Board Reports / Secretary:Terri Willingbring – Absent
Treasurer:Annette Doebler-
  • Total Expense for Nov.29- Dec. 28 2010- $31,272.57
  • Total Income- $7,318.07
  • Net Income- $-23,954.50
  • Bank Balance as of 12/28/2010 $38,256.43
  • The report shows a net loss, for fundraisers were paid
  • Paid large ice bill month
  • Holding a number of checks until products delivered from apparel sales
  • Have not seen Wild Ticket sales as of yet
  • APPAREL SALES:
  • Some organization members have paid for new Moose apparel and have not received merchandise or the quality of the merchandise is unacceptable.
  • Apparel coordinator attempted to order what the organization could; lack of follow through with the apparel company has left the MAML organizational at a loss.
  • Annette will be meeting with Apparel Coordinator over the New Year’s weekend to finalize what merchandise have been received, what is still on order as well as who has paid. Attempts were made by MAML organization to accommodate orders which have yet to be filled by teams.
  • Note: All personalized merchandise ordered will have to be purchased by organization member due to personalization of merchandise[MRC1].
  • It is believed that the High School shared our patches and need to be billed; Sean will contact Sheldon Weston to obtain the funds.
  • The notion was brought up to the Board to let various apparel companies within Monticello, Annandale, Maple Lake have access to the Moose logo and have families purchase own Moose merchandise.
  • Motion was made by Annette Doebler to eliminate the Apparel Coordinator position, for MAML will not be selling merchandise. Seconded by Sean Dunn. All in favor. Motion carried.
  • MOTIONED WAS MADEBY SEAN DUNN TO APPROVE THE NOVEMBER 2010 TREASURER’S REPORT; SECONDED BY BRIAN LYKE. ALL IN FAVOR. MOTION CARRIED.

President:Sean Dunn-
Vice President:Rob Brooks-
  • Introduction- Grew up in Monticello, moved away, moved back.
  • Currently have children in the termite and mite level.
  • His parents helped get the MAML Hockey Association founded.
  • See bio on MAML Moose Website soon. . .

Past-President:Tom Frederick- Absent
ACE Coordinator: Brian Lyke-
  • Attended the USA Hockey Development Program with Sean Dunn- Skills based emphasized
  • Reported the termite and mite program following the USA Hockey Development program
  • Would like to see this program be integrated in the squirt, PeeWee(PW), and Bantam levels.
  • Trying to get the presentation of the USA Hockey Development Program brought to MAML Moose organization for all families to view. Very Insightful and educational.

General Board Reports / High School Coach: Sheldon Weston- Absent
Gambling Manager:Jamie Preusse-
  • Dec. 2010 –Expenses to be approved and paid:
  • Expense Total: $50,806.00
  • Request high for this month:
  • Need to purchase fire arms for the Calendar raffle.
  • Last count 1300 calendars have been sold.
  • Organization was hit with a 5.1% tax bill, for the organization went over 900,000 pay scale
  • Organization has until June to complete payment to the state of MN.
  • Motion was made by Annette; Second by Brian Lyke. All in Favor. Motion Carried.
  • Nov. Income:
  • Pulltabs- $38,129.00
  • Bingo- $ 564.00
  • Paddlewheel $1,240.30
  • Total: $39,933.30
  • Checking Account Balance as of 12/28/2010 $60,738.91
  • To reduce gambling losses at Up the Creek, Jamie requested the daytime bartender run a couple of pull tabs.
  • By doing this the gambling will go from a potential $500 loss to a $900 profit.
  • The other two gambling locations seem to be sustaining as is.
  • More than one signature needed for Gambling Funds.
  • Jamie requested to keep Jeff Richards as a co-signer and to add Sean Dunn and Terri Willingbring.
  • Monica questioned the purpose of keeping Jeff Richards as a co-signer.
  • Jamie said he is currently a co-signer and does not see a reason to not have him.
  • Brian Lyke said he would be more comfortable having Rob Brooks as another Co-signer
  • Monica wanted to clarify who are all the co-signers for the gambling account:
  • Jamie Preusse, Sean Dunn, Rob Brooks
  • Both Sean and Rob need to meet with Jamie and be added.
  • An article from the Star Tribune from Dec. 19, 2010 was brought in entitled “Where’s the Charity in Charitable Gambling?”
  • According to another handout from Allied Charities of MN, Minnesota’s tax-exempt/non-profit charitable gambling organizations are paying 4.7 times more in taxes than for the profit-corporations.
  • The article gave no recognition of the fact that a 501 (c) (3) charity can use gambling funds of utilities, payroll, health insurance, and anything else related to the promotion of their mission.
  • Last year MAML gambling donated $10,000 and started up two business then ran out of charitable funds
  • Ideally would like all volunteers to run charity; not reality due to the $10,000 bond individuals need to put up as a guarantee to the organization
  • The organization is trying to cut expenses

Co-Registrars: Kathy Paschke- Absent
Asst. Treasurer: Kevin & Michelle Dols-
  • Very busy with email reminders for member balances regarding ice fees.
  • An inquiry if the two systems can marry and read one another- the answer was no.
  • Email every single organization member would take hours.
  • In the past, Kevin and Michelle have printed out the competitive player balances.
  • IP players could be mailed however that can become expensive.
  • Squirt players have the smallest balances
  • In February 2011, if a player has an outstanding balance a printout will be issued at that time.
  • Team reps. be on the lookout in Feb for balance printouts.
  • Jason Vader Haden stated the girls’ hockey get monthly emails regarding balances.

Ice Coordinator: Brian & Monica Carson
  • At the September District 5 meeting regarding scheduling, Brian brought the MAML calendar stating available ice time for potential district 5 tournaments.
  • According to the calendar, MAML did not have sufficient ice time to handle the end of the season district 5 tournaments.
  • Sean Dunn would like a copy of the calendar which was used at the District 5 meeting.

IP Coordinators: Brian Lyke & Mike Frandsen-
  • The Mite/Termite games schedule is still being worked on.
  • The IP program is looking at 15 games/scrimmages.
  • No referees at this age bracket.
  • Kent Holm suggested squirt players could referee the games; however, any player must be certified as a referee to be called a referee.

Equipment Coordinator: Toni Chiodo- Absent
District 5 Rep: Peter Norgren-
  • Treasurer’s Report from District 5- $1,728.03
  • Catastrophic fund- $15,625.02
  • End of the Year Roster Changes are due by 12/31/2010
  • Don’t wait until then to submit team rosters.
  • Score Sheets:
  • A number of problems are occurring with the score sheets & penalties by teams[MRC2]
  • Turn in only the WHITE COPY
  • Make sure the stickers have team names printed on them.
  • WEATHER ALERT:
  • Unless really bad weather occurs levels starting with PW and up will play[MRC3]
  • If a team would like to switch goalies the team must contact Dough Kephart and cannot leave a phone message.
  • According to District 5 they are not receiving accurate accounts of games from the referees.
  • Officials of the year will be announced at the SCSU vs. WI game
  • There will be a 1st, 2nd, and 3rd place recognitions.
  • DISTRICT 5 PLAY-OFF GAMES HELD ON: Feb 25, 26, 27. In SCSU
  • This will be a single elimination
  • Trophies for 1st and 2nd place
  • Medals for 1st, 2nd, and consolation.
  • PWC will have trophies for 1st and 2nd place.
District 5 is looking for a host community to host the PWC tournament on Feb 27.
  • Peter will email District 5 letting them know MAML would like to host the tournament.
  • Brian Carson and Sean Dunn will be CC on email.
  • According to District 5:
  • 70 ppl attended the level 1 seminar for coaching certification
  • 53 ppl attended the level 2 seminar for coaching certification
  • 129 ppl attended the level 3 seminar for coaching certification

Tournament Coordinators: Dwayne Jones & Leya Johnson- Absent
New Business /
  • Appointment of interim V.P. – see Roll Call
  • Ice Scheduling- see comments from Ice coordinator section
  • Jerseys- Menace Sports- Still waiting for jerseys to be delivered
  • Window Stickers: Jason Vander Haden along with Scott’s Design
  • Any advertising on the MAML Moose Hockey website must be board approved prior to placing on website.
  • The association will not purchase the window stickers for the organization and sell them.
  • Jason stated Heather Murphy will be the contact person and her information is also located in the “Moose Store” along with the Window Stickers.
  • Motion was made to approve the window stickers to be advertised in the “Moose Store” by Kent Holm, Seconded by Sean Dunn. All in Favor. Motion Carried.

Adjournment / Time 7:47 pm

[MRC1]Keep as highlighted, for all ppl need to know this impt information.

[MRC2]Again an important note to be highlighted for all member to see

[MRC3]Again an important for all members who have PW and older players.