Sponsor/Partner Booth & Activity Details
Westford FunFest & WBA “Westford Kick Off to Fall” 2017
Activity, Entertainment, & Info Areas Application
The Westford FunFest Committee and the Westford Business Association (WBA) will be offering a special tent area and outside area for the Annual “Westford Kick Off to Fall” at Kimball’s. Lots of fun! Activities and get to know Westford organizations/businesses- 3 areas of participation: Please check Box.
______(#1) Games/face painting and activities for children of all ages including adults. This area will be run by organizations/businesses as a fundraiser. You can have information about your organization too.
______(#2) Entertainment area for show, music and dance. It will be open to all ages.
______(#3) Information Table only
Please fill out the application below if you are interested in being part of one of these areas:
Email form to or send to Westford Family Summer Fun Fest – P.O Box 134. Westford, MA. 01886
EVENT: The Westford FunFest/WBA “Westford Kick off to Summer” will be held at the Kimball Farm on Saturday, September 9 from 11- 3pm . (no rain date) Visit www.westford.org/funfest for details on the activities, entertainment, and program offered.
Name of Organization or Group ______
Contact Person: Name ______Title ______
Address ______City ______ST ______Zip ______
Email ______
Preferred Phone ______Alternate Phone ______
COST: FREE to each organization. We just ask that you send out PR on the day with members of your group and the public. Game area can be a fundraiser.
#1 - Activity/Craft Area Tent:
DESCRIPTION OF BOOTH OR ACTIVITY:
List ALL games, activities that your group would like to offer including age for activity. (use back of sheet if you need additional space) If more than one group does the same activity - First come basis for sign -up. ______
______
SET-UP
Organization - set-up game/activity anytime between 10:00 am 11:00 am. Event starts about 11:00am. Schedule of events - visit www.westford.org/funfest. Breakdown – stay until at 3 pm, unless arrangements are made. .
BOOTH STAFF:
You can bring as many volunteers staff as needed for the whole day or in sessions to cover your game or activity. Children may help, but an adult must be at the booth at all times. You can have information on your organization or group at your area. AGE 2
SPACE
Space for game/activity will be in a large covered tent in the Kimball Parking area near the Food area.
o Each group will have a space about 10 X 8 with a 6 foot picnic table included in the space. If you need additional spaces for your games/activity, please let us know. You may bring your own Table(s) and Chair(s). If you do not want to use the picnic table, please mark below. Bring your booth signage for your organization and game or activity.
o # of Games/activities offered ______Spaces needed ______
o Do you want the picnic table that is provided Yes or No ( circle)
o Do you need outside space for your activity? ______if yes, why ______will try and make arrangement.
TICKETS & PRIZES
No money should be exchanged with the public at your booth. The FunFest Committee will be selling GAME TICKETS for all games and activities under the tent. Game/activity will be 1 ticket each. The FunFest Committee will also provide a prize redemption booth for non-craft activities, with a selection of prizes. The FunFest Committee will provide you with PRIZE TICKETS to give to your game winners; they can be redeemed at the Prize Booth for various prizes. You are welcome to give out additional prizes to your winners directly at your booth if you like.
o Each group will collect the Game tickets for your group. You will be reimbursed for each ticket turned in at $.83 per ticket. The tickets will be sold to the public - $1 each or 6 for $5.00. Most people buy the 6 tickets for $5.
#2 Entertainment Area: Limited number of entertainers.
DESCRIPTION OF Entertainment:
Describe the type of Entertainment - only electricity will be provided - all other equipment will have to be provided by entertainment group including music, dance floors and extension cords if needed. (use back of sheet if you need additional space)______
______
t SET-UP
Set-up - depending on time of Entertainment ( please schedule about 20-30 minutes with 15 minutes for set-up and 15 minutes for breakdown. Entertainment will start about 11:00am – 3 pm - you will be scheduled a time to entertain.
#3 Organization Information Only -
Type of Organization and information to be given out ______Bring your own table & chair or 1 picnic table will be provided either in the Tent or on the outside.
For any Questions please email, Patti Mason -
Name ______Signature ______
Title ______Date ______