McDowellCounty Partnership for Children & Families, Inc.
Executive Committee Meeting
Tuesday, March 13, 2012
1:00 p.m.
Corpening Memorial YMCA, Multipurpose Room
Minutes
Members Present: Tim Blenco, Amanda Crisp, Phyllis Davis, Stephanie Goudreau, Rhonda McFadden, and Jennifer Morgan.
Members Absent: Sarah Buchanan and Kristin Mart.
Others Present: Alison Baldwin and Caroline Rodier.
- Call to Order and Establish a Quorum – Stephanie Goudreau
The meeting was called to order at _1:00____p.m.. A quorum was established.
In order to maintain a quorum, conflicted members will not leave the meeting during votes. Board Members will recuse themselves from any discussion regarding the disbursement of funds where such disbursement presents a conflict of interest, or the appearance of a conflict, for the board member.
- Action Item: Approval of Minutes – Stephanie Goudreau
Approval of 2/20/12 Executive Committee Meeting Minutes
Motion: To approve the 2/20/12 Executive Committee Meeting Minutes as written.
The following members must conflict out: None
Motion by: Jennifer Morgan
Second by: Tim Blenco
All in favor: The motion carries
Any opposed: None
- Committee Updates:
Programs: Recommendation of FY 2012-13 Annual Plan Submission and activities for funding –
Action Item: Approval of recommendation of FY 2012-13 Annual Plan Submission and activities for funding – Phyllis Davis
Approval of recommendation of FY 2012-13 Annual Plan Submission and activities for funding.
Motion: To approve the Programs Committee recommendation of FY 2012-13 Annual Plan Submission and activities for funding to the Board of Directors.
The following members must conflict out: Rhonda McFadden and Jennifer Morgan
Motion by: Tim Blenco
Second by: Phyllis Davis
All in favor: The motion carries
Any opposed: None
The Programs Committee met last week and talked about programs that were Evidence based or Evidence informed. Caroline gave definitions of these and distributed the list of CADs reviewed by the committee.
Side note: Rhonda McFadden talked with Paige Ziegler and they are looking to be licensed at North Cove next year. This will keep the preschoolers and Susan Boyd will keep her position. This will also draw down subsidy money.
Action Item: Approval of $1,000 to be provided to Great Beginnings for patient James Woody for his immediate dental needs.– Phyllis Davis
Approval of services to be provided to dental applicant, James Woody by entering into contract with the requested dentist.
Motion: Approval of $1,000 to be provided to Great Beginnings for patient James Woody for his immediate dental needs identified in the treatment plan.
The following members must conflict out: None
Motion by: Rhonda McFadden
Second by: Tim Blenco
All in favor: The motion carries
Any opposed: None
This applicant has been seen by a dentist and has a treatment plan. The family is requesting help for covering Co Pay.
Action Item: Approval of services to be provided to dental applicant, Armando Rosas- Guardian by entering into contract Dr. Gaskill. – Phyllis Davis
Approval of services to be provided to dental applicant, Armando Rosas-Guardian by entering into contract with Dr. Gaskill.
Motion: To approve $400 to be provided to Dr. James Gaskill for Armando Rosas-Guardian for initial dental visit and any additional services identified by the dentist.
The following members must conflict out: None
Motion by: Amanda Crisp
Second by: Tim Blenco
All in favor: The motion carries
Any opposed: None
Public Information & Development – Jennifer Morgan
Jennifer gave updates on the upcoming Countryside Cooks for Kids fundraiser; Jennifer will go to Countryside today and get the tickets to pre-sell. We have already received a donation from McDonalds in the amount of $200. Rob Noyes said that we could call a day in advance for take out orders. All flyers have been sent out to the Child Care Centers. Eat Out for Early Education is on Tuesday, April 24, 2012. We are still receiving the names for the restaurants. Once those are all in then we will print the flyers and table tents.
- Executive Director’s Update & Discussion (Additional Funds Available from NCPC, Merger, Grant Updates, Early Childhood Study Committee, Program Monitoring)- Caroline Rodier
- JCPC Grant is closing this month and we are not going to apply again. Beth Pierson applied to add a session of FAST for older kids next year in place of the Love & Logic parenting classes.
- ShapeNC - Old Fort Elementary Preschool is our ModelEarlyLearningCenter. We received the Kids Gardening grant for $500 and will use this at the Old Fort MELC. They will be moving gravel over spring break. Little World is almost finished with their OLE work and Calloway’s is still in progress.
- The Golden Leaf Foundation grant was declined but received favorable comments. Caroline mentioned possibly applying for the Robert Wood Johnson grant that is coming up and Early Childhood funding from the Community Foundation of WNC.
- Caroline went to MTCC to look at the office space and has requested a key and the existing furniture to be removed. Barry Gold and Caroline will meet soon to talk about the Policies and Procedures.
- Disposal of Property & Equipment– Caroline Rodier
Action Item: To approve the disposal of Property & Equipment; #93 Samsung Prostar Extension Phone, #154 Petty Cash Box by Hunt, #155 Sony Cassette Recorder, #217 Del Monitor, Tower & Keyboard, #219 Nortel Telephone, and #221 5 shelf office cart due to age and usefulness.
Motion: To approve the disposal of Property & Equipment; #93 Samsung Prostar Extension Phone, #154 Petty Cash Box by Hunt, #155 Sony Cassette Recorder, #217 Del Monitor, Tower & Keyboard, #219 Nortel Telephone, and #221 5shelf office cart due to age and usefulness.
The following members must conflict out: None
Motion by: Rhonda McFadden
Second by: Phyllis Davis
All in favor: The motion carries
Any opposed: None
- Adjournment – Stephanie Goudreau
The meeting was adjourned at ___2:08___pm.
Minutes Submitted by: ______Date: ______
Alison Baldwin
Minutes Approved by: ______Date: ______
Minutes Approved by Executive Committee Date: ______
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