Finance Officer (part time)

The Queen’s Foundation has undergone significant changes in recent years which has led to an increase in the number students and particularly of those who pay fees or who receive funding from Student Finance England. This expansion makes the Finance Department a busy place and we are seeking someone who will support its work generally but who will have a particular focus on invoicing and student fees. We therefore seek a person who is motivated and able to relate positively to a diverse student community, whose work is meticulous and accurate, and who will be a good team player with other finance, administrative and academic colleagues.

Terms and conditions

Title Finance Officer

Hours 15 hours per week with some flexibility about the days worked – for example 4 mornings or 2 days. Occasional attendance out of normal hours may be required, for example to meet prospective students at Open Days.

Place of work The Queen's Foundation, Somerset Road, Edgbaston, Birmingham B15 2QH

Salary £17,000 pro rata (£6,800 pa). Lunches are available in the dining room when the kitchen is open during term time at no charge.
Pension provision: You will be entitled to join a stakeholder pension scheme administered by Friends Provident Life Assurance plc following the completion of a probationary period.

Responsible to Director of Finance and Operations

Appointment: To begin as soon as possible

Primary duties

1.  To do all such work appropriate to experience and qualifications to support the Director of Finance and Operations, with a particular focus on invoices and student fees.

2.  To prepare invoices for all student fees and to ensure that payment of fees through standing orders, or other methods are accurately set up, closely monitored and reviewed.

3.  To be responsible for ensuring this information is correctly posted on the SAGE 50 accounting system and monthly statements and reminder letters are issued.

4.  To communicate clearly and accurately to students and respond to their queries about their fees.

5.  To provide information to Student Finance England, reporting through their website and communicating with students and SFE about any queries that arise.

6.  To prepare invoices for student maintenance charges where these apply and to ensure that payments made through standing orders or direct debits are accurately set up, monitored and reviewed.

7.  To carry out any other reasonable tasks required by the Director of Finance and Operations.

The Queen’s Foundation is an equal opportunities employer. Applications for this position are welcome from people of any faith background or none, although all staff are expected to be sympathetic to the ethos of a Christian organisation. For more information about the Queen's Foundation please see our website – www.queens.ac.uk

Person Specification
Attribute / Essential / Desirable
General Education / Good general education / Good general education to A-level standard
Professional education / Association of Accounting Technicians award, level 1 or equivalent / Association of Accounting Technicians award, level 2 or equivalent, or working toward this.
Skills and abilities / A good working knowledge of SAGE 50
Good, working knowledge of MS Office, in particular Word, Excel, Outlook
Ability to prioritise and organise own workload
Accuracy and attention to detail / Capable of preparing returns and statements
Accredited short courses
Experience / Demonstrable experience of working in an accounts department, including responsibility for ledgers / Working in an educational establishment and/or charity
Personal qualities / Be a person of integrity and in sympathy with the ethos of the Queen’s Foundation
Good interpersonal skills
Work reliably under supervision / Able to take initiatives and work independently

The Queen’s Foundation for Ecumenical Theological Education is a company limited by guarantee, registration number 5511503.

Registered Office: 14 Somerset Road, Edgbaston, Birmingham, B15 2QH

Registered Charity No. 1111892