Dear HDR Retreat registrants,
As per the ANU requirements for off campus activities please read the following risk assessment information below and sign off in your registration that you have read and agree to it.
Any activity has its own inherent risks and some of our off site and social activity options have more risk than others. Please ensure you follow all safety instructions provided at an activity and wear all safety equipment and clothing, including enclosed footwear, as required. A list of clothing that you will need to bring will be provided in your Program and ‘What to Bring’ information handout which will be in the pre-retreat information to be emailed closer to the HDR Retreat date.
If you require first aid, Julie Fitzgibbon will be attending as our First Aid Officer and her contact details will also be on your program and the pre-retreat information email. First aid equipment will also be available at the Coachhouse reception and the kitchen next to our conference rooms.
Please also advise in your registration if you have any special health or dietary needs. ANU Policies and proceedures for you to be aware of are:
ANU Policy - Health Safety and Wellbeing
ANU Policy – Smoke-free
ANU Procedure – Alcohol and other drugs in the workplace
ANU Procedure: Fieldwork health and off-campus work safety
If you have any questions please feel free to contact me to discuss.
Regards
Maria Racionero
Associate Dean (HDR) and HDR Retreat Director
Risk Assessment Summary Statement
Risk Assessment/SWMSNumber / For 4 & 5 September 2017 / CBE HDR RetreatPersonal Qualifications, Training and Experience Required, including licences / As appropriate for activity
Relevant Legislation, Regulations, Standards, Codes of Practice, Guidelines and ANU Policies and Procedures
(Insert all relevant legislation, regulations, standards and codes of practice) / ANU Policy - Health Safety and Wellbeing
ANU Policy – Smoke-free
ANU Procedure – Alcohol and other drugs in the workplace
ANU Procedure: Fieldwork health and off-campus work safety
Enquiries:
CBE H&S Officer contact – Naomi Somerville ph 0417 198 179, email
ANU Work Environment Group (WEG) ph 612 52193, email (Glyn Whitworth)
Document copy to:
CBE H&S Officer contact – Naomi Somerville ph 0417 198 179, email
Communication: All attendees on registration provide contact mobile numbers (and emergency contact numbers if available).
All attendees are supplied with contact phone number for Coach Contact (Julie Fitzgibbon), HDR Retreat Administrator (Janet Bradly) and the venue (the Coachhouse Marina Resort, Batemans Bay NSW).
Emergency arrangements: Appointment of a staff member who is also a current First Aid Officer to undertake this role for the HDR Retreat (Julie Fitzgibbon). Venue is 7 minutes from Batemans Bay Hospital and has first aid equipment available at reception and at the kitchen facilities next to the conference rooms. Emergency information advised through retreat information emails and program.
Safe Work Method StatementAuthorised By / Signature
Name / A/Prof Maria Racionero
Position / CBE A/Dean (HDR) and HDR Retreat Director
Date
Review Date / September 2017 as part of post retreat evaluation
The approved ANU OHS Risk Assessment Methodology shall be used to determine the risk associated with any practice, system or task.
IDENTIFY / ASSESS / CONTROL / IMPLEMENT / REVIEW
Sequence of steps / Uncontrolled Risk / Risk control strategies / Residual Risk
What are all the hazards/risks associated with this practice, task or system? / Likelihood / Consequence / Risk Rating / How will you reduce the likelihood and/or consequence of the risk? / Likelihood / Consequence / Risk Rating / Person responsible for control implementation / Date responsibility communicated / Agreed timeframe / Review Date / Reviewed? Y/N
Activity
Kayaking
Hazard
- Falling out into water
- Hypothermia
- Sunburn, insect bites, dehydration
- Bad weather conditions
- If no life vest risk drowning if unconscious, low swim level, no partner if away from group, capsize due to bad weather
- Sunburn, insect bites
- Licenced company
- Supply of life vest and safety arrangements including kayaking in pairs, company operated trip with first aid, communications gear, safety instructions and practice s at start
- Activity arranged at easy level and not in open ocean
- Advice on appropriate clothing
- Location within reasonable distance from hospital (Note: activity 20 min max to shore for ambulance, and 7 minutes from drop off/pick up to Batemans Bay District hospital.)
- Activity has company risk form to sign.
- Activity has a backup time and agreement to cancel if necessary in case of bad weather
/ 4-5 September / 4-5 September
- Ensure understand and follow safety instructions
- Wear life vest
- Advise CBE Activity Leader s if not a strong swimmer to ensure match with appropriate partner
- Bring and wear sun safe and appropriate activity gear as advised in Retreat information provided by email and in program including:
-towel
-water (provided)
- Use insect repellent if required
- Sign company risk form
- In emergency follow instructions of Operator and Activity Leader(s)
Activity
Laser Tag
Hazard
- Tripping or collision especially as outdoors
Cuts, scrapes, sprains, concussion, breaks, sunburn, dehydration / Possible 2 / Minor to moderate 2 / Moderate 4 /
- Licenced company
- Able to provide first aid and safety instruction
- Advice on appropriate clothing
- Provision of protective clothing if required
- Activity has company risk form to sign
- Agreement to cancel if bad weather
- Location within reasonable distance from hospital – (Note: 13 Minutes from Batemans Bay District Hospital)
/ 4-5 September / 4-5 September
- Ensure understand and follow safety instructions
- Wear required enclosed shoes
- Wear sun safe and appropriate activity gear as advised in Retreat information provided by email and in program
- Use insect repellent if required
- Sign company risk form.
- Bring water (provided)
- In emergency follow instructions of Operator and Activity Leader(s)
Activity
Bush or Beach walks
Hazard
- Snake bite, sunburn, tripping, dehydration
- If smoking, dropping of butt
- Someone getting lost
- Bushfire, dangerous weather conditions
- Possible fatality with snake bite, bushfire and dangerous weather
- Sunburn
- Scrape, sprain
- Arrange a tourist walk at easy level for all fitness levels
- To ensure first aid can be administered and fast transport to hospital if required (Note: 25 minutes to Batemans Bay Distritct Hospital)
- Ensure provision of first aid officer, safety instruction and relevant first aid kit
- Ensure safety precautions to prevent someone getting lost or injured are taken.
- No smoking as per ANU policy.
Transport to activity: Murrays Coaches / 4-5 September / 4-5 September
- Ensure understand and follow safety instructions
- Wear required enclosed shoes
- Bring mobile phone and Activity Leader’s mobile phone number in case of emergency (details on program)
- Contact First Aid Officer if need first aid (details on program)
- Ensure name marked off entering coach on way there and back
- Ensure stay with group and to note when to return to coach
- Ensure do not walk in long grass (snake risk) and stay on track or beach route provided
- Bring water (provided)
- Wear sun safe and appropriate activity gear as advised in Retreat information provided by email and in program
- Use insect repellent if required
- In emergency follow instructions of Activity Leader(s) and First Aid Officer
- No smoking as per ANU policy
Activity
Venue & retreat
on site activities (eg workshops and use of sport and game facilities)
Hazard
- allergy reactions
- Potential accident or injury, especially if physical activities are included.
Cuts, scrapes, sprains, concussion, breaks, sunburn, drowning / Unlikely to possible 2 / Minor to moderate 2 / Moderate /
- Licenced venue with public liability insurance.
- Ensure retreat location has first aid facilities and emergency medical help easily available.
- Ensure catering for special dietary requirements is available as far as practicable
- Ensure HDR Retreat administration and attendees are aware of venue’s rules.
- Ensure all onsite activities at the venue are undertaken in a safe and responsible manner as per the rules of the venue.
- Ensure you sign up for group activities available
- Ensure if swimming at the pool you have a partner or are with a group
- Wear sun safe and appropriate activity gear, insect spray if required (water provided at venue)
- Ensure you are aware of first aid and emergency procedures as advised in this document, emailed retreat information and on the retreat program
- In emergency follow instructions of HDR Retreat Director, Activity Leader(s) and First Aid Officer(s)
Activity
Other off site activities (eg walks in surrounding area including town and beach, walking in shore beach water, beach sport activities)
Hazard
- Potential accident or injury, especially if physical activities are included.
Cuts, scrapes, sprains, concussion, breaks, sunburn, drowning / Unlikely to possible 2 / Minor to moderate 2 / Moderate 4 / Ensure attendees are:
- aware that beach swimming is withdrawn as an activity as too dangerous due to beach not patrolled
- know to avoid rocks near sea as dangerous (falls, freak waves)
- aware of individual responsibility to be undertaken for any off site activity and any activity expected to be undertaken in a safe and responsible manner
- know to take their mobile phones and have emergency numbers
- ensure attendees are aware of the location of First Aid Kits and who are qualified First Aid Officer(s)
(No Activity Leaders) / 4-5 September / 4-5 September
- Note that any activities undertaken off site that are not part of the organised program are taken at your own risk.
- Note no beach swimming at any time.
- Note avoid walking on rocks next to sea
as high risk of injury.
Activity
Alcohol, Drugs, Smoking
Hazard
- Illness, accidents, allergies
Risk
Mild injuries to fatality / Unlikely to possible 2 / Major 3 / Moderate 6 /
- Ensure retreat venue, excursions, catering arrangements and information provided complies with the alcohol, drugs and no smoking policies of ANU (listed on cover page), the venue licencing requirements and venue policies
- Ensure compliance with Alcohol, drugs and no smoking policies of ANU and the retreat venue - listed on cover page and in retreat information documents.
- alcohol is available on Monday 6.30pm-9.30pm at the venue’s licenced bar for individual purchase only.
- non-alcoholic drinks are supplied to all attendees and cost covered by the College.
- ANU and the venue policies require the responsible consumption of alcohol.
- venue licencing requires that if alcohol is purchased off site it can only be consumed in villas.
- attendees can be requested to leave at any time for noncompliance.
- no illegal drugs are allowed at any time
- no smoking during travel or at venue facilities, inside of cabins or on excursions. Only exceptions are 1) venue cabin verandahs (ash tray provided) 2) venue also provides a courtyard for retreat attendees that is a designated smoking area.
Activity
Travel
-to and from Venue
-to and from Activities outside venue
Hazard
- Road accidents
- Person gets stranded
- Serious injury resulting from vehicle accident
- Stress and various issues arising if miss coach
- Licenced coach operator with public liability insurance.
- Operator provides quote including registration of correct times, addresses and contact numbers.
- All ANU car drivers to submit an ANU private vehicle form prior to travel. (Note: Murrays Coaches has public liability insurance.)
- Ensure adequate rest breaks are taken for drivers (Note: Trip 2 hours in total. Car drivers can travel at their own pace. The Murrays Coach driver travels as per coach line rules for rest breaks.)
- Ensure passenger safety through provision of seat belts and coach safety rules. (Note: Murrays requests no hot drinks or drinks/food in glass containers for passenger safety.)
- Ensure coach has toilet facilities.
- Ensure there is a system in place to check all persons are on the bus before leaving. (Note: Murrays requires a Coach Contact to check off all passengers boarding coach and to confirm OK to travel.)
Murrays Coaches Also for car travel to and from venue for ANU staff
or HDR student car drivers / 4-5 September / 4-5 September
- Coach travellers to wear seat belts provided
- Coach travellers to ensure no hot drinks or glass containers are taken on board for safety reasons if the coach has to brake hard in an emergency. (Note: Cold drinks and snacks are allowed.)
- To advise Coach Contact who they are on boarding coach
- To advise Coach Contact if emergency, lost and/or if unable to attend at last minute (use mobile no. provided as Coach Contact is not in email contact from 5pm Friday before and during retreat)
- Advise on registration and ANU Travel Form mode of transport, mobile number and emergency contact and number.
- Car drivers to submit the ANU Private Vehicle form as advised in retreat email information (can be attached unsigned in ANU Travel Form)
- Car drivers to advise HDR Retreat Administrator if arriving or leaving at a different time to the HDR Retreat program.
(Note. Insert further rows as required)
Declaration by HDR Retreat attendees
Agreement (as per statement below) to be submitted via onlineEventbrite HDR Retreat Registration form:
“I have read and understand the HDR Retreat Risk Assessment Summary and the relevant ANU policies and will undertake responsibilities as required.”
Risk Assessment/Work Method Statement / Page 1 of 12 / 2017