U.S.-India 21St Century Knowledge Initiative

U.S.-India 21st Century Knowledge Initiative

PROPOSAL SUBMISSION INSTRUCTIONS

Thisdocumentsupplementstheguidelinesoutlined in theRequestfor Proposals(RFP) for theU.S.-India21st Century Knowledge Initiative, theprimarydocumentoutliningthe termsofthecompetition for thisprogram. Thereviewcriteriaoutlinedin RFPare thebasison which proposalsareselected for funding. Proposalsmust conform to theRFPand theguidelines stated in thisdocument.

Applicationsnot adheringto theconditions setforth in thesedocuments willbedeemed technically ineligibleand willbeexcluded fromfurther consideration.

Additionalinformation/complianceformsmayberequested duringthecourseofthe application periodand ifselected, duringthe courseofthegrantperiod.

Duringtheproposaldevelopmentprocess, prospective applicants shouldcontactDr. Diya Dutt,Deputy Director, attheUnited States -India EducationalFoundation at

I. STATEMENT OFACTIVITIES

Partnerinstitutionsmaypursue theprogram’sgoalsofpromotingmutualunderstanding, facilitating educationalreform, fosteringeconomicdevelopment, and engage civilsocietythrough carefully defined institutionalobjectives. Activities should beplanned strategicallyto achieveproject objectivesand program goalsthrough exchangesofteachers, administratorsand/or, inlimited circumstances, graduatestudents. Proposals shouldexplain howindividualparticipants will contributeto theachievementofprojectobjectives and the Knowledge Initiativegoals. Ifparticipantsareyet to be identified or ifadditionalpersonnelwillbeaddedata later date, theproposalnarrativeshould describe theproceduresand criteriafor doingso. TheU.S. partner should participateactivelyin the selection of Indian participants whether theyare identified intheproposalor selected duringthe courseofproject. Allparticipants should beselected becauseoftheirdemonstrablequalificationsto contributeto overallprojectgoals.

Thestrategy for achieving projectobjectives willtypicallyincludeexchangevisitsin both directions, butno singleformulaisprescribed for theduration,sequence, or number ofthesevisits. Although strongbudgetaryand programmaticemphasismaybegiven to visitsin onedirection over another,

thebenefitsofallthesevisitsto thesendingas wellasthereceivingsides should beclearly explained.Exchangevisitsfor thepurposeofattendingconferencesarenot allowed exceptin combination with other grantactivitiesand in supportofspecific educationalobjectivesatoneor moreoftheparticipatinginstitutions.

II. PROGRAMSPECIFICGUIDELINES

Themost competitiveproposalsupportsmutualgoalsand benefitsfor allpartner institutions. While

thegoalsand benefits should bemutual, theydo notneedto beidenticalfor each partnerinstitution or preciselybalanced amongpartner institutions. Therecipientand anysub-recipient must,in

addition totheassurancesand certificationsmade aspartoftheaward,complywith all applicable

termsand conditionsduringtheprojectperiodas statedin theStandard OverseasTermsand Conditions, whichisavailableonlineat

Note: Onlyoneproposalwillbeaccepted perinstitution.

RECIPIENT ORGANIZATIONS

If your organization received nonprofitstatusfromtheIRS within thepastfouryears,you must submitthenecessarydocumentation to verifynonprofitstatus. Failureto do sowillcauseyour proposal tobedeclared technicallyineligible.

COST SHARING

TheUnited States- India EducationalFoundation (hereinafter referred as USIEF)encouragescost-sharing, whichmaybe in theformof allowabledirector indirect costs. Therecipientofthe 21st Century Knowledge Initiativeaward must maintainwritten recordsto support allallowablecostswhich areclaimed asitscontribution to costparticipation,as well ascosts to bepaid byUSIEF. Such recordsaresubject toaudit.

INDIRECT COST-RATE

TheIndirectCostRateshouldnotexceed5%ofthetotalbudget for program and direct administrative cost.

CONFERENCES

USIEFdoesnotsupportproposalslimited to conferencesorseminarsorganized asplenarysessions, major speakers, and panels with apassive audience.USIEF supportsconferencesonlyinsofar astheyareaminor partofaproject andaddresses salientelements ofthe collaborativeproject.

VISA REQUIREMENTS

TheGranteeInstitution should takeinto account theIndian visarequirementsfor U.S. participant travel to Indiafor grantrelatedactivities.

ForIndian participants, theGranteeInstitutionmustsecureand properlyadminister theExchange Visitor (Jvisa) Program. Proposals should demonstratetheapplicant'scapacityto meetall requirementsgoverningthe administration ofExchangeVisitor Programsas setforth in the Electronic Code of Federal Regulations (Title 22: Foreign Relations) CFR 62, includingtheoversightofResponsibleOfficersand AlternateResponsible Officers, screeningand selection ofprogramparticipants, provision ofpre-arrival informationand orientation to participants, monitoringofparticipants, proper maintenanceandsecurityof forms, record-keeping, reportingand other requirements. TheGranteeInstitution willberesponsiblefor issuingDS-2019formsto Indian participantsin thisprogram. Acopyofthecompleteregulationsgoverningthe administration ofExchangeVisitor (J)programsisavailableat

TRAVEL

Thelead U.S. institution isresponsiblefor all internationaltravelarrangementsusingU.S. carriersas

outlined intheFlyAmericaActtravelfor exchangeparticipants. Please refer to theStandard OverseasTermsand Conditionsat

for additionalguidance.

DIVERSITY, FREEDOMAND DEMOCRACYGUIDELINES

In thedevelopmentoftheseprograms, the21st Century KnowledgeInitiativewishesto encourageparticipationbyabroad baseofinstitutionsin boththe countriesandseeksinstitutionsthatrepresentgeographic diversity,servingdiversestudentpopulations, and oriented towards servicetotheirlocal

communities.Programsmustmaintainanon-politicalcharacterand should bebalanced and

representativeofthediversityofU.S. and Indian political, social, and culturallife. “Diversity” should be interpreted inthebroadestsenseand encompassdifferencesincludingbutnot limited to ethnicity, race, gender, sexualorientation, caste,religion, geographic location,social-economic

status, andphysicalchallenges. Applicantsarestronglyencouraged to adhereto theadvancementof thisprincipleboth in programadministrationand inprogram content. Suggested elementscould include:

ProgramAdministration:

•Selection oftheU.S. and Indian programparticipants should reflectallrelevantformsof diversity(ethnicity, gender, geographicregions, etc.) to the extentpossible;Program locations shouldreflectgeographicdiversityand, whererelevant, socio-economicdiversity.

•Program evaluation should incorporate anexamination oftheprogramfromavarietyof perspectives, includingthe establishmentofdiversitycriteria andhowtheprogram meets thesecriteria/goals.

ProgramContent:

•Orientation should includeasession on multi-ethnicityand multi-culturalismfor allexchange participants.

•In seminars, workshops, meetingsand other formsofinteraction,relevantdiversityissues should beaddressedeitherdirectly(asa topic) or indirectly(through contactwith individuals ofdiversebackgrounds).

•Resourcelistsand research materialshould containabroad representationofsubjects, authorsand titlesreflectingdiversityin theU.S. and India.

•Programfollow-up should ensuremechanismsfor the continualpromotion ofdiversity issues.

TAXES

Lead U.S. institutionsareresponsible for complying with all applicabletaxtreatiesand federal, state and locallawson tax withholdingand reporting for projectparticipants. Becauseofthe complexity ofcurrentU.S. taxlawsregardingscholarship and fellowship income, it is stronglyrecommended thatgranteesconsultwithtax counselregardingsuch compliance.

HEALTHINSURANCE

All exchangeparticipantsshould carryhealth andaccident insurance includingallJ-lvisaholders. At a minimum, insurance mustprovide thefollowingbenefits:

1. Medicalcoverageofat least$50,000 per person peraccidentor illness

2. Repatriation ofremainsintheamountof$7,500

3. Medical evacuation benefitsofat least$10,000

4. Aqualifiedinsuranceprogramshallnothaveadeductiblethat exceeds$500and itmustmeet other technicalstandardsas specified intheregulations.

For insurance, the applicant should factor in the cost per participantunder programcosts. It isexpected that participants willbeprovided withinsurancefor thoseperiodsofactualparticipationin exchange activities.Theperiod of coveragedoesnotnecessarilycoincidewith theduration ofthefunded project.

PUBLICPRIVATE PARTNERSHIPS(PPPs)

USIEFencouragesapplicantorganizationsto consider developingsustainablepublicprivate

partnershipsinan effort to expandand increasethenumber ofprogramparticipantsandtheoverall impactand reachofECAfunded exchangeprogramsand activities.

ALUMNIOUTREACH/FOLLOW-ON ANDENGAGEMENT

Proposalsmust includeaplan outliningalumnioutreach/follow-on and engagement. Proposed programs should strengthen long-termmutualunderstanding, includingmaximumsharingof information andestablishmentoflong-term institutionaland individuallinkages. Reviewers will assess waysin which proposalsprovidesubstantiveplansto prepareexchangeprogramparticipants for their role asactive, effective alumniand howthe granteeorganization willcontinue toengage

with alumnionce theyreturn home.Recipientorganization(s)mustoutlinehowalumni/follow-on activities willbesustainedafter thegrantperiod.

Allrecipients willbe expectedto provideregular updatesonalumni/follow-onactivitiesthroughout theperiod ofperformance.Proposals should also includeplansto usealumni inrecruitmentand orientation programmingof futureparticipants.

Asageneralrule, USIEFdiscourages supportofindividualone-timealumni/follow-on eventsfor mostofitsexchange activitiesbutratherisaskingrecipientorganization(s)toconnectalumniwith localnon-governmentalorganizations, chambersofcommerceor other private sectorinstitutionsto ensure long-termsustainabilityofalumni/follow-onactivities. USIEFencouragesfollow-on/alumni activitiesthathaveastrongmultipliereffect and demonstratesignificant impacton organizations with whichthealumniarecooperating. Mentorships, internships,and job shadowingexperiencesare encouraged.

III. FORMAT

Theproposalmustmeetthefollowing formattingrequirements:

1. Providedouble-spaced, single-sided ExecutiveSummaryand ProposalNarrative;

2. Margins: top inch, bottom1 inch,left1 ½ inch, right1 inch;

3. 12-pointtypefont;

4. Provideproposalbudgetper theinstructionsfurtherbelow;

5. Ensure thatallpagesarenumbered, includingproposalnarrative, budgetand addenda.

Theoriginalproposal should bearrangedinthefollowing order:

TableofContents(List allattachments)

TAB AProposalCover Letter

TAB B ExecutiveSummary(Onepage), Participants Statistics Page, and Resumesfor theU.S. and

Indian projectdirectorsonly.

TAB CNarrative(Nottoexceed twentypages) and Calendar ofActivities/Itinerary, ifapplicable

TAB DBudgetSubmission

TAB E Resumesand CVs(Projectstaff;not to exceed two pageseach)and LettersofEndorsement

APPLICATION SUBMISSION

The complete application in pdf format (single document) should be sent via email to 5 pm (EST), Monday, April2, 2018.

United States–India Educational Foundation

12,Hailey Road

NewDelhi110 001

INDIA

Office PhoneNumber: 91-11-4209 0909

Email:

TabA

Aproposal cover letteraddressed to Dr. Diya Dutt,Deputy Director that includesthe

followingcomponents:

ApplicationforU.S.-India21st CenturyKnowledgeInitiativeGrant

Proposal CoverLetter

1.LegalNameofU.S. Institution
2.NameofContact,Title,Phone,Fax,andEmail
3.EINNumber / 4.DUNSNumber
5. TitleofProject
6. Name of Indian Partner Institution
7. Thematic Area:
(Specify one of the following: Energy, Climate & Environmental Studies; Education & Educational Reform;and Sustainable Development & Community Development.
8.Address of U.S. Institution
9.EstimatedFundingRequestAmount
10.Notateif institutionhasdelinquentU.S.Governmentfederaldebt

Tab B:

1. TheExecutiveSummaryshould provide thefollowing information on asinglepage:
2. Name of U.S. Institution
3. Name of Indian Partner Institution
4. Project Title
5. Statement of need and project objectives
6. Brief statement about long-term impact

2. Participants StatisticsPage

Pleaserefer to theformatbelowfor theParticipantsStatisticspage.

FORMATFORPARTICIPANTSTATISTICSPAGE

United States – India Educational Foundation

U.S.-India 21st Century Knowledge Initiative

Proposalfora Partnership between:

U.S. INSTITUTIONandINDIANINSTITUTION Anticipated Numberof U.S. ParticipantsinExchangeVisit:

Males:

Females:

Participants’ Occupations: Teachers/Faculty: Researchers:

Administrators: GraduateStudents: Other (pleasespecify):

Anticipated NumberofIndianParticipantsinExchangeVisits:

Males:

Females:

Participants’ Occupations: Teachers/Faculty: Researchers:

Administrators: GraduateStudents: Other (pleasespecify):

Includethetotaldurationofallexchangevisits:For the entiregrantperiod, give the totalnumber ofweeks:

U.S. Participants:

Indian Participants:

Current orFormerParticipantsin USIEF ProgramsProposedforInclusioninthe Project: To enableUSIEFto trackcurrentor former participantsin itsprojectsandprograms, on aseparate sheetfollowingtheParticipantStatistics Page list thefollowingitemsfor eachparticipantseparately: a. Nameofproposed U.S. or Indian participantwhohashad anaward.

b. Dateofparticipant’saward. Ifaparticipantreceived multipleawards, listeach award separately. c. Thehost institution for eachaward.

d. Thecategoryfor each award: for example, FulbrightSenior Scholar Program, FulbrightStudent

Program, Fulbright Teacher ExchangeProgram, HubertH. HumphreyFellowship Program, Fulbright

Summer Seminar AbroadProgram, Fulbright-HaysDissertation Research Program.

3. Project Directors’ Resumes(attacheach U.S. and Indian projectdirector’sresumestothe proposaltitlepage– otherparticipantresumes willbeplacedunderTabE).

TAB C

1. Narrative

In 20 pagesor less, provideadetailed description ofprojectobjectivesandactivities withinthe parametersoutlined in theRFP, and as summarizedbelow.

a. Statementofneed together withan outlineofprojectobjectivesand theanticipated benefitsofthe project asawholefor each U.S. and Indian participatinginstitution.

b. Adetailed description ofpartnership activitiesandtherelationship between theprojectactivities and programobjectives, including:

•Activitydescription includingwhen theywilloccur;

•Purpose and length ofallproposed visits;

•Namesand qualificationsofprojectparticipants.Theprojectadministration staff should be identified andtheir capacitiesfor handlingunexpected personnelor schedulingchanges should bediscussed;

•Strategy for workingwith participantstoachieveprojectgoals;

•Explanation ofhowcoursesor otherprojectactivitiesmightbeconfigured toachieve projectobjectives;

•Explanation ofhowdiversityissues willbe addressed in project activities.

c. Descriptionofparticipatinginstitutionsand relevant academicdepartments/schoolsandthe rationalefor theircooperation with oneanother in pursuitofprojectobjectives.

d. A well-developed program evaluation plan [see theRFP]. The evaluation plan should include:

•Methodology for assessingthe effectivenessofprojectactivitiesin relationtoproject objectives;

•Proceduresfor ongoingmonitoringand correctiveaction for eachinstitution and the project asawhole;

•Sample evaluationinstrumentsorindicators;

•Strategy for promptlyprovidingUSIEFwith informationthat illustratesrecent projectactivitiesand achievements;

•Mid-termfinancialreports.

•Mid-term and final evaluation reports.

e. Listofanticipated subcontracts, ifapplicable.Activitiesanticipated under thesubcontractshould be explained in theproposal. [Subcontractsmustbe submitted toUSIEFfor itsreviewprior to issuanceofanaward.]

f. Description ofpreviousor concurrentU.S. governmentand non-government grantsthatare pertinentto theproposal,with detailsabout the amountsand sourcesofsupport.

g. Plan to sustain programachievements without additionalsupport from the Knowledge Initiative.

2. CalendarofActivities

Followingtheprojectnarrative, pleasesummarizeall exchangevisitsand otherkeyevents chronologicallyin aCalendar ofActivitiesthat coversthe entire award period.Describewho will travelwhen, where, for whatpurpose, and for howlong. Berealistic inestimatingtheamountof timerequired for Indian participantsto obtain U.S. visas and viceversa.

Describehowprojectactivitiesand theprojecttimelinerelateto the implementation ofproject objectivesand howprojectobjectives willbeimplemented within thegrantperiod.

TAB D

Budget Submission

Applicantsmustsubmitacomprehensivebudgetfor theentireprogram.There mustbeasummary budget as wellasannualbudgetbreakdownsreflectingadministrativeand program activities. Includebudgetnotesor budgetnarrativesto explainspecificitemsand howtheamounts were derived.

Thebudgetformatshouldincludeasummarybudget, separatedinto programand administrative sectionsthat are consistentwith thedistinctionsbetween administrative and program expenses shown in thesamplebudgetprovided inthisdocument.

Thebudgetformat isprovided as sampleguidelineand should bemodifiedasneeded.

1. Allowable costsunderthiscompetition:

a. International, economy-classairfarefor participants, who must complywith theeligibility requirementsoftheRFP. Grantrecipientsmustarrange all travel through theirown travel agentsin accordancewith the“Fly AmericaAct.” Useof foreign carriers when U.S. carriersare availablemay resultin thegrantorganization beingrequiredto reimburseUSIEFfor the costofsuch travel.

b. Domestic, economy-classtravel to undertakeeligibleactivities within Indiaand within theU.S.

Travel and per diem expensesmaybe included for personsdesignatedasIndian participants who mustvisitU.S. Consulatesforvisa interviews.

c. Local transportationallowances(e.g. car rental)which mustbeclearlyjustified in termsofneed, length of visit, and costsavings.

d. Costsoflodging, meals, and incidental expensesmaynot exceed thepublished U.S. government per diemallowancerates.Per diemratescan befound on thefollowingwebsites: and Actual costsmaybe lessthanthepublished perdiemrates;dormitoryaccommodationsand long-termrentalarrangements areencouraged to enableapplicantstoavoid the costsofhotel accommodations. Moreover, to avoid incurringcostsunnecessarily, applicantsareencouraged to arrangehomestaysand toemployother strategiesfor thedonationoflodging, meals, and incidental expenses. Officialper diemratesmay changeduringthecourseoftheproject. Chargestothe Knowledge Initiativemustbe in compliancewith U.S.governmentallowancesineffectwhen theexpenseisincurred.

e. Educational andtechnicalmaterialsincludingtranslationexpensesandthe costofsettingup and/or maintainingelectroniccommunications suchasInternetand e-mailservicesattheIndian partner institution,includingcomputer hardware, software,and computer lab fees. Requestsfor reimbursementsfor educationalmaterialsand electronic communicationsequipmentshould bekept

to aminimumso thatother directprojectelementscan befunded. Organizations should rent equipmentif feasible. Prior approvalfromUSIEFisrequired for allequipmentpurchases.

f.Facultydevelopmentstipendsmaybeprovided for coursedevelopment, research, and basic trainingin computer usefor Indian teachersor researchersatIndian institutions with limited resources. Stipendsofupto $500 persemester (in additionto regular salariespaid bytheIndian institution)maybe awarded to such Indian teachersand researchersat their home institutionsfor support in developingor revisingcoursesor in conductingresearchin cooperation with U.S. participants. Stipends should beassociated with specificactivitiesor objectivesbeyond the individual’snormaldutiesand work hoursat theIndian institution. Anindividualparticipantmay receiveup to threestipendsover the courseofthe grant. Thesepayments willbesubjectto taxation lawsand the individualwillberesponsiblefor managingtheir taxes.

g. Stipendsfor an individual(s) at theIndian partner institution responsibleforcoordinatingplanning and logisticalaspectsofthepartnership program. Stipends should be associated with activities beyond the individual’snormaldutiesattheIndianinstitution. Stipendamounts should beconsistent with localeconomic conditionsand would nottypicallyexceed $400 per month. Thesepayments willbesubjectto taxationlawsand the individualwillberesponsiblefor managingtheir taxes.

h. Interpretation fees. Thiscategorywould nottypicallyexceed fivepercentoftheprogram costbudget.

i. J-1 visafeesfor Indian participantsand Indian visafeesfor U.S. participants.

j. Health insurancefor Indian participants, and ifnecessary, for U.S. participants who haveno other applicablehealth insurance. Healthinsurance iscompulsory for allU.S. and Indian participants.

k. Emergencyevacuation insurancefor U.S. participants.

l. Directadministrative costs, including facultyreplacementcosts, stipendsfor U.S. graduatestudents assigned to Indian institutions, and expendituresfor administrativesalaries, communications,and supplies. Pleasenotethatsalarysupport can bepaidonlyto employeesofthegranteeorganization and toemployeesof sub-grantees;facultyor administratorsoftheIndian partner organizationmaybe eligiblefor stipendsasdescribed in section Tab D, Section 1 (f) and (g). Thefollowingrestrictions apply:

1) U.S. participantreplacement costsmaybe charged tothe Knowledge Initiativeto pay:

(a) Salaryreplacement costs. Thiscategorycoversthesalaryand benefitscostsofhiring temporaryinstructorsto teachcourses which wouldotherwisebetaughtbyaU.S. facultymember temporarilyteachingor consultingat theIndian partner university for a period oftwo or moreconsecutivemonths. USIEFstronglyencouragescost-sharingin thiscategoryand requiresthatsalariesand benefitsofallfacultyand staffparticipatingin exchangesbe maintainedat their usuallevels.

(b) Stipendsfor U.S. graduatestudentsassigned to Indian institutionsfor twoor more monthsiftheparticipantswould otherwisebeeligiblefor teachingor research appointmentsattheU.S. institution.

2) Totaldirect administrative expendituresmaynot exceed 20 percentofthe total program

cost.

m. TheKnowledgeInitiativewillpay for limited indirect coststo theU.S. grantee institution, not

to exceed5 percentofthetotalprogram cost and direct administrative costs.

n. USIEFwill consider fundingprojectactivitiesinaddition tothoselisted in theRFPaslongasthey arenotdesignated unallowable.

2. Unallowablecostsunderthiscompetition:

a. Tuitionexpenses, salary, honorarium, or stipend expensesexcept asexplicitlyallowed under Tab

D1 (f), 1 (g), 1(i), and 1 (l).

b. Expensesfor Indian graduatestudents with theexception ofthosewho areeligibleto undertake teachingor researchunderthepurviewofprojectrelatedactivities

c. Salarysupportfor U.S.and Indian government employees(unlesstheyare employed bya participatingcollegeor university).

d. Traveland expensesfor lodging, meals, or incidentalcostsofthedependentsofprogram

participantsoradministrators.

e. Exchangevisitsfor thepurposeofattendingconferencesexcept incombination with visitsto supportspecific educationalobjectivesatoneormoreoftheparticipatinginstitutions.

f. Visits whoseprimarypurpose isto planactivitiesthatwouldtakeplaceoutside thescopeofthe project.

3. Budget Format

Allproposedexpendituresshould belistedindividuallyin wholeU.S. dollars.Eachrequestfor

travelshould specifyround-trip,economyairfare and destination for each participant. Salary expensesfor administrativeduties should bepro-rated for thenumber ofdays,hours, or percentage oftimedevoted to projectactivities. For travel and lodging,food, or incidentals, list locality(city),

names, ratesper day, and totalnumber ofdays(e.g.,2 X$150/dayx 2 days). Includebudgetnotesor

budgetnarrative toexplain specificlineitemsand howtheamounts werederived.

SAMPLE: TWO-YEAR SUMMARYLINE-ITEM: PROGRAMBUDGET FORMAT

USIEF
REQUEST / U.S.
INSTITUTION COST-SHARE / INDIAN
INSTITUTION CONTRIBUTION / TOTAL
PROJECT COST
PROGRAMEXPENSES:
InternationalTravel
In-CountryTravelOverseas
In-CountryTravelintheU.S. LocalTransportation
Lodging, meals,andincidental expenses
EducationalMaterial/ElectronicEquipment
Communication
FacultyDevelopmentStipendsforIndianteachers orresearchers[seeTabD,Sectionl (f)
ProjectCoordinationStipendsforIndian participants[seeTabD,Section1(g)
Interpretation / Consultant Fees[nottoexceed5%oftotal programcost]
HealthInsurance:
-Indianparticipants
-U.S. participants
-U.S. participantevacuationinsurance
J-1Visa FeesforIndianParticipants
IndianVisaFeesforU.S.Participants
Conference / Workshops
OtherContributions*[atendoftable, specifytypes andvalue] costshare only
GRANDTOTAL FOR 2-YEARBUDGET

*Includescontributionsforwhichfundsare not exchanged.

SAMPLE: TWO-YEAR SUMMARYLINE-ITEM ADMINISTRATIVE BUDGET FORMAT

USIEF REQUEST / U.S.
INSTITUTION COST-SHARE / INDIAN
INSTITUTION CONTRIBUTION / TOTAL
PROJECT COST
ADMINISTRATIVEEXPENSES:
U.S.ParticipantSalaryReplacementCostsas specifiedunderTabD,Section1(1a) [Faculty replacementand/or graduatestudent stipends]
Direct AdministrativeCosts[asdefined underallowablecosts, SectionD,1(2), notto exceed20%oftotalprogramcost].
- Administrativesalaries
- Communications
- Supplies
IndirectAdministrativeCoststotheU.S. granteeinstitution[notto exceed5% of the total budget for program and direct administrative cost]
OtherContributions* cost share only
Grandtotalfor2-yearbudget

*Includescontributionsforwhich fundsarenotexchanged.

SAMPLE: LINE-ITEMPROGRAMBUDGET FORMAT FOR YEARONE

YEAR1 / USIEF
REQUEST / U.S.
INSTITUTION COST-SHARE / INDIANINSTITUTION
CONTRIBUTION / TOTAL
PROJECT COSTS
PROGRAMEXPENSES:
InternationalTravel
In-CountryTravelOverseas
In-CountryTravelintheU.S. LocalTransportation
Lodging, meals,andincidental expenses
EducationalMaterial/Electronic
Communication
FacultyDevelopmentStipendsforIndian teachersorresearchers[seeTabD,Sectionl (f). List namesor positionsandthetotal numberofdaysfor each.]
ProjectCoordinationStipendsforIndian participants[seeTabD,Section1
(g)] Interpretation/Consultant Fees[nottoexceed5%oftotal programcost]
HealthInsurance:
-Indianparticipants
-U.S. participants
-U.S. participantevacuationinsurance
J-1Visa FeesforIndianParticipants
IndianVisaFeesforU.S.Participants
Conference / Workshops
OtherContributions*[atendoftable, specify typesandvalue]costshare only
TOTALS
YEAR2:REPEATSAMEFORMULA

*Includescontributionsforwhichfundsare not exchanged.

SAMPLE: LINE ITEM ADMINISTRATIVE BUDGET FORMAT FORYEARONE

YEAR1 / USIEF REQUEST / U.S.INST. COSTSHARE / INDIAN INSTITUTION CONTRIBUTION / TOTAL PROJECT COSTS
ADMINISTRATIVEEXPENSES:
U.S.ParticipantSalaryReplacementCostsas specifiedunderTabD,Section1(1a) [Faculty replacementand/or graduatestudent
stipends.List namesor positionsandthetotal numberofdaysfor each.]
TotalDirect AdministrativeCosts[asdefined underallowablecosts, SectionD,1(2), notto exceed20%oftotalprogram cost].
- Administrativesalaries
- Communications
- Supplies
IndirectAdministrativeCoststotheU.S. institution[notto exceed5%ofthetotalbudget for program and direct administrative cost]
*OtherContributions* costshare only
TOTALS
YEAR2: REPEATSAMEFORMULA

*Includescontributionsforwhichfundsare not exchanged.

TAB E

1. Resumesand CVs

Resumesofallparticipants(other than projectdirectors) identified intheproposal together withthe resumesofexternal evaluators, should be includedunder Tab E.(ProjectDirectors’resumesare placed under Tab B.) Noresumeshould exceed twosingle-spaced,single-sided pages. TheU.S. partner isencouragedto work with Indian projectparticipantsin developingand editingtheir resumestomeetU.S. standardsfor format and content.

Resumesmust includerelevantoverseasexperienceand levelsofrelevantlanguage ability.

2. LettersofEndorsement

A signed letter ofendorsementmustbesubmitted from each participatinginstitution (U.S.and Indian) from an official authorized tocommit institutionalresourcesto theproject.These letters mustbeincluded with theproposalbytheproposaldeadline.Theletter ofendorsementshould providedetailed information on thelevelofsupportthattheparticipatinginstitutionsexpect to provideduringtheprojectimplementationandtheinstitutionalneed for theproject.

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