Lansing Jaycees Board of Directors Meeting

February 16, 2016

I. Call to Order at 6:03 pmAngela Clock

II. Roll Call Keri Brown

Angela Clock - present / Jessi Wortley Adler - present / Ryan Kiernicki - present / Colin Fitzgerald - present
Michael Leeds - present / Jason Larsen - present / Michael Castelein - present / Keri Brown - present

III. Pledge of Allegiance led by: Angela Clock

IV. Additions & Deletions to the Agenda

V. Consent Agenda: Motioned by Jessi; 2nd Colin

  1. Minutes – Review / Approve
  2. Jan GMM Minutes
  3. Approve Preliminary PMGs (if needed)
  4. Dinner at RMH
  5. Database Basics Motion to remove - Ryan; 2nd -Colin
  6. Approve Final CPGs

VI. Board Reports (include short term and long term goal updates)

  1. President’s ReportAngela Clock
  2. Backend of Website – Angela provided tour of backend of website, including: member lists and profiles, where to change invite RSVPs, adding an event to the calendar; broadcast email messages
  3. Google Docs & Drive overview
  4. Easter Egg Hunt – Update: Tracy Prush has offered to chair the Easter Egg Hunt; Kris D. has offered to co-chair the Stuffing Party; Capitol Lawn is reserved; Sohn is reserved for the Stuffing Party; Phone calls are being made to reach out to members to generate and gauge interest
  5. Membership Renewals – Renewed: Andrew Hoard; New Members: 2 new sponsored members; Angela will send emails to everyone in 1st and 2nd quarters as a reminder regarding renewal; 1st quarter renewals are due on March 25
  6. Board Calls – Discussed splitting up the membership and asking board members to call to reach out on a personal level to build relationships
  7. Project Sign-up – discussed securing potential chairs proactively for events later in the year by circulating our suggested projects list and asking members to sign-up for projects they would be interested in
  8. COB ReportMichael Leeds
  9. Encouraged by movement with Easter Egg Hunt; Wants to see continued engagement with members
  10. Treasurer Report Ryan Kiernicki
  11. $3300 to be deposited; Bank gave us wrong forms for who is eligible to sign paperwork – working on getting it straightened out
  12. Secretary’s ReportKeri Brown
  13. Outstanding PMG Review N/A
  14. Colin will get Keri the Feb GMM Minutes
  15. Keri will update Membership Grid
  16. Vice President Report Jessi Wortley Adler, Jason Larsen
  17. Jessi - Jan GMM – low attendance; discussed if we need to change format of GMM to encourage attendance, determined it may have just been an isolated case. Will make more informed decision after next month’s meeting
  18. Jason – Membership has changed; the audience has changed. Something to keep in mind is that social events seem to garner more interest. Again, we need to get a better pulse on what our members want and what would drive them to want to plan projects; reviewed Membership Grid to look at engagement
  1. Director ReportsColin Fitzgerald, Michael Castelein
  2. Colin – N/A
  3. Michael – Super Bowl party did not have a strong Jaycees turnout; discussed value of doing projects regardless if one person shows up or 30.

VII. New Business

  1. MSU Concessions – Other events, aside from football, that we can volunteer at and make money for the chapter; Suggested that we select 4 or 5 days to commit to on standby; Colin has agreed to chair
  2. Fundraising – Grand Ledge poker room will not be happening; we will need new funding ideas or cut expenses
  3. Capital Area District Library Moved to Old Business
  4. Project Sign-up Moved to President’s Report

VIII. Old Business

  1. Budget – Angela and Ryan will review budget and bring amended budget back to board
  2. Capital Area District Library – Looking for a donation to their furniture renovation; will make determination after reviewing budget and talking to Jenni R.

IX. Calendar Review & Additions - Scheduled: 2/24 RMH; 2/28 Polar Plunge; 3/1 Mar GMM; 3/5 Model Legislature; 3/12 Pet Photos (tentative); 3/17 Happy Hour (tentative); 3/19 EE Stuffing; 3/29 Board Mtg; 4/5 Apr GMM Additions: 3/11 Social (Dinner & Karaoke); 4/19 Board Mtg.

X. Round Table Comments

  1. Jessi – Gov service awards; nominations due soon if you have anyone to nominate
  2. Colin – N/A
  3. Michael – Universal paper idea
  4. Jason – thank you card to MSUFCU manger; challenge coins handed out to board give to members – will put together a grid to track; Lansing Jaycees movie night (rotating) idea social night.
  5. Ryan – “unofficial game” for challenge coins?
  6. Keri – N/A

XI. COB Closing CommentsMichael Leeds

N/A

XII. President’s Closing CommentsAngela Clock

We all need to try and make as many projects as we can to show support to our members; make connections and build relationships with people.

XIII. Adjournment at 8:54 pm

Jaycees Creed

We believe,

That faith in God gives meaning and purpose to human life;

That the brotherhood of man transcends the sovereignty of nations;

That economic justice can best be won by free men through free enterprise;

That government should be of laws rather than of men;

That earth’s great treasure lies in human personality;

And that service to humanity is the best work of life.

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