Commissioner’s

People Power Fund

For grants between £100 and £3,000

What is the funding for?

As part of his commitment to local communities, the Police and Crime Commissioner (PCC) is providing through a bidding process, £500k for the financial year 2014/15in the form of the People Power Fund.

The money has been made available to:

  • Improve community safety;
  • reduce crime and disorder; and
  • increase public confidence

Who can apply?

With the support of the local Community Safety Partnership (CSP), community based organisations, either solely or in collaboration with others can make an application.

What types of activities will be considered?

The Commissioner is keen to support locally driven community safety and reassurance activities.

These could range from the provision of positive activities for young people with the aim of reducing anti-social behaviour (ASB) in a local community, mentoring programmes for targeted groups in a community through to funding community cohesion and respect events in specific areas.

Typically and by way of example, the Commissioner has supported through Round 1 of the People Power Fund an application for just over £500 to a fishing project. This provides young people who do not engage with mainstream services with a diversionary activity aimed at reducing ASB in the local area. The application meets the Commissioner’s Early Intervention and Public Reassurance priorities and supports the local priority to reduce ASB.

Additionally another organisation has also received £1,850 to deliver cohesion and respect days in the local community, benefiting local residents and supporting the reassurance priorities of both the Commissioner and the local community safety partnership.

Does an application need a sponsor?

Yes. All applications must be supported by your local Neighbourhood Police Officer or Police Community Support Officer (PCSO) whose details you can find on the Staffordshire Police website Although final approval of bids will be through the Commissioner, bids will first be considered by your local CSP as part of the Stage 1 Assessment.

How much can be funded?

This fund enables bids between £100 and £3,000 for one-off initiatives to be considered.

What can’t be funded?

  • Commercially run activities;
  • projects run for the sole benefit of one individual;
  • politically based activities; or
  • events or activities for which the principle aim is to fundraise for other organisations
  • marketing costs for existing or planned activities; or
  • Premises development or refurbishments

What’s the deadline for applications?

The timeline attached to the application form provides full details of the deadlines for the Commissioner’s People Power Fund. Two rounds of funding will be held by the Commissioner, the first with a deadline of close on 14 April, the second with a deadline of close on 14 September.

All funds must be committed by 31 March the following year. Funds provided in Round 1 must be spent by 31 March the following year, funds provided in Round 2 must be spent by 30 June the following year.

Mandatory Criteria

Applications for funding must:

  1. Demonstrate the project will support one of the four priority areas set out in the Safer, Fairer, United Communities Strategy;
  • Early intervention
  • Supporting Victims and Witnesses
  • Managing Offenders
  • Public Confidence
  1. Evidence how a project will support delivery of local / collaborative community safety priorities contained within the local Community Safety Plan (copy available from the Local Authority website).
  2. Include a breakdown of costs and an explanation of how these have been calculated in order to demonstrate value for money.
  3. Completion of an evaluation form.

Additional Information

  1. The Staffordshire Community Foundation (SCF) are supporting the Police and Crime Commissioner in the administration of the People Power Fund. Through their helpline telephone number 01785 353789, you’re able to get advice and guidance on the People Power Fundprocess and receive help in completing your application form.

Tips on completing the Commissioner’s People Power Fund Application

  1. Your Project
  • Give the full name of the organisation, the project and provide contact details so that the Office of the Police and Crime Commissioner (OPCC) can reach you should the need arise.
  • Cost Breakdown: Provide a comprehensive budget breakdown, highlighting costs for capital spend (buildings and equipment etc.) and operating costs (heating and lighting etc.)
  • Provide detail of your local Neighbourhood Police Officer or PCSO Sponsor.

2. Application Details

  • Is the application a single or partnership/joint application? If so, please list key partners or stakeholders.
  • Detail any other funding streams for which application is being made / has been successfully made to support this project. Additionally, if the Commissioner is only able to support part-funding for the project, provide detail on how either alternative funding is being sourced or whether the project would progress in part.
  • Indicate the geographical community(ies) the project is targeting. It should also be noted that the Commissioner is keen to support collaborative area applications.
  • Indicate whether the application is being made to replace an activity/ service no longer in operation due to withdrawal of funds, or to introduce something new.

3. Project Plan

A project plan may help illustrate the activities for which funding is being sought and it may be useful to attach this to a funding application.

  • Start Date: When do you plan to start the project or is it already operating?
  • Completion Date: How long will the project run?
  • Location: Where will your project be based?
  • Project Outline: What is your project aiming to achieve?
  • Supporting local people/businesses: How many people will benefit from the project?
  • Staff/Volunteers: How will the project be delivered?
  • Communication: How will the target audience be made aware of the project?
  • Milestones: Significant points or deadlines within the project timeline when achievements, outputs or outcomes may be seen. Provide key dates for all anticipated milestones.
  • Evaluation: What will success look like?

What are the expected outcomes of the project?

  • Describe what your project is aiming to achieve.

4. Supporting Staffordshire’s Priorities:

The Commissioner’s Safer, Fairer, United Communities Plan sets out the four key priorities for Staffordshire:

  • Early Intervention
  • Supporting Victims and Witnesses
  • Managing Offenders
  • Public Confidence

Full details are available on the Commissioner’s website,

  • Identify the priority (ies) that are most relevant to the project. For each priority selected, provide a supporting statement explaining how the project will work towards that priority.

Your local Community Safety Lead can provide a copy of the Community Safety Plan for the area, which details local priorities. Full details are also available on the local authority website. Which of the local Community Safety priorities does the bid support?

  • Identify the priority (ies) which are most relevant to the project.
  1. Policies

The organisation should have key policies, such as insurance or safeguarding (as appropriate) in place to protect its members.

  • Identify those held.
  1. Equality and Diversity

In keeping with the Equalities Act of 2010 the OPCC has an Equality and Diversity Policy in place. The purpose of the policy is to help ensure that the Office achieves the promotion of equality and diversity in all that it does.

This policy is one of inclusion and aims to ensure that the OPCC is supportive of all communities in Staffordshire and encourages collaborative practices regardless of Age, Disability, Gender reassignment, Marriage and civil partnership, Race, Religion or belief, Sex and Sexual orientation.

The OPCC will demonstrate its commitment and give due regard to equality and diversity through three Equality Objectives:

  1. Working with partners to fully understand the diverse needs of the communities within Staffordshire and ensure that they receive fair and equitable services. This will be achieved by the completion of Equality Impact assessments for all appropriate work undertaken by the OPCC.
  1. Provide effective scrutiny of Staffordshire’s Police Force performance on equality and human rights, and where issues are found the OPCC will challenge the Police Force to make the required changes. This will be achieved by regular and ad-hoc monitoring of the force and its demonstration of compliance with all applicable legislation and policies.
  1. Ensure that everyone associated with commissioning, delivering or receiving services through or on behalf of the OPCC is treated fairly, respectfully and without discrimination. The OPCC will actively promote, raise awareness and encourage everyone to work towards a Diverse and Equal Staffordshire. The OPCC will incorporate appropriate Equality and Diversity mechanisms in all of its policies, processes, systems and procedures.

Identify which (if any) of the OPCC’s Equality Objectives above the project aims to meet.

7. Payment Arrangements

Payment will be made into an organisation’s bank account by BACS transfer. Please note the Commissioner is unable to make payment into an individual’s bank account.

8. Declaration on behalf of Organisation or Group

The declaration by the author of the bid is an acceptance of the terms and conditions of funding provision and is a binding agreement.

Timeline Summary – Round One

Timeline Summary – Round Two

Commissioner’s People Power Fund Checklist

Please ensure you can answer ‘Yes’ to each of the following questions, to support submission of your application:

Are you a community based organisation in Staffordshire?

Is the application for an amount between £100 and £3,000?

Does the application support at least one of the priorities detailed in the Safer, Fairer, United Communities Strategy?

Does the application support at least one of the local Community Safety priorities?

Is the application sponsored byyour local Neighbourhood Police Officer or PCSO in the form of a written letter/email?

If the answer is YES to all of the above, please proceed and complete the application and submit to the Office of the Police and Crime Commissioner as identified on the information provided electronically or in paper form.

General enquiries can be directed to the Office of the Police and Crime Commissioner, Weston Road, Stafford, Staffordshire ST18 0YY by contacting Emily Astles, Programme Development Lead on (01785) 232246 /

Commissioner’s

People Power Fund

For grants between £100 and £3,000

  1. 1. Your Project

Organisation / Group Name:
Charity N°/ Company N° (if relevant):
Is a Constitution in place (if relevant): Yes No
Vat No. (if relevant)
Title of Project:
Operating Address:
Postcode:
Name of Project Lead/Contact Person:
Telephone:
Email:
Amount applied for: £ (£100 to £3,000 max)
Cost Breakdown :
Total Capital Expenditure: £
Detail: (include a list of all items and their individual values)
Total Operating Expenditure: £
Detail:
Police Officer/PCSO Sponsor:
  1. 2. Application Breakdown

Single or joint/partner application:
If joint/partner, list all partners:
Partner Name Point of Contact Phone / Email
Has an application been made to the
Commissioner’s Community Fund before Yes No
for this project?
Has application already been made to other funding streams to support this project?
Yes No
If Yes, provide detail:
If the Commissioner is only able to part-fund this application, will further funding be sought from other sources?
Yes No
If the Commissioner is only able to part-fund this application, will the project be reduced or altered in any way?
Yes No
If the answer to either of the above two questions was Yes, please provide further detail:
Where is this project targeted (tick all areas that apply);
Cannock Chase / East Staffordshire
Lichfield / Newcastle under Lyme
South Staffordshire / Stafford
Staffordshire Moorlands / Stoke on Trent North
Stoke on Trent City / Stoke on Trent South
Tamworth
Is the application :
Seeking to secure funding in support of an activity or
service no longer in operation due to withdrawal of funds;

If Yes to above, detail who previously provided service
or
Introducing a new activity or service
  1. 3. Project Plan:

Planned Start :
Completion Date :
Location :
Project Outline :
Note: If funding is sought for crime prevention measures, please provide a supplementary report from Police Officer/ PCSO Sponsor, detailing the scope of the issue and a summary of incidents reported to the police
How many people will benefit from the project (include residents/ businesses and visitors):
Detail Staff and / or Volunteers delivering the Project:
Detail Communication /Publicity Plans:
Detail Key Milestones for delivery of your Project include anticipated key dates)
How will success be evaluated?
List all the expected outcomes/objectives of the project: (add more lines if necessary)
1.
2.
3.
4.
4. Supporting Staffordshire’s Priorities:
Indicate (a) which one or more of the Safer, Fairer, United Communities outcomes this project will help to achieve and (b) how it will work towards meeting the priority:
Early
Intervention / How will it work to meet the priority?
Supporting
Victims and
Witnesses / How will it work to meet the priority?
Managing
Offenders / How will it work to meet the priority?
Public
Confidence / How will it work to meet the priority?
Supporting Community Safety Priorities:
Indicate which one or more of the local Community Safety priorities does theproject seek to support: (add more lines if necessary)
1.
2.
3.
4.
5.
6.
5. Policies in Place:
Indicate if your organisation/group has any of the following policies in place:
  1. Child Protection
/
  1. Public Liability Insurance

  1. Vulnerable Adults
/
  1. Environmental Impact

  1. Equal Opportunities
/
  1. Other (detail)

6. Equality and Diversity
Which (if any) Equality objectives does your project link to? (See page 7 in the Guidance notes for details)
1.
2.
3.
7. Payment Arrangements
Please provide a copy of a current bank statement (from within the last 3 months). If a grant is approved, payment will be made direct to thisbank account by BACS transfer.
Name of Bank
Name of signatory to account
Account Number
Sort Code
8. Terms and Conditions of Funding
I confirm that:
General
I am authorised to make this application on behalf of the organisation and certify that all information is correct to the best of my knowledge.
I understand that if any of this information is incorrect, it may result in the application being delayed or deferred.
If any of the information changes, I will notify the Office of the Police and Crime Commissioner as soon as possible.
Any funding provided will not be used to re-imburse costs, or for loan repayments.
As the project lead, I take responsibility for the appropriate spend of the grant and understand that I/we may have to repay the grant if I sign these terms and conditions, knowing I/we are unable to meet them.
Policy and Information
  1. Information regarding this application may be shared with partners and other parties for the purposes of fraud prevention and with the aim of providing best service/support to the applicant/applicants organisation.
  2. Information provided may be shared with the Staffordshire Community Foundation (SCF) and other grant giving bodies to in order to aid applicants in the preparation of bids and to provide guidance regarding other funding streams which may be available.
  3. I will provide to the Office of the Police and Crime Commissioner any additional information required to enable this application to be considered.
  4. Staffordshire Police may, on behalf of the Commissioner, carry-out conviction and non-conviction vetting of both the organisation I represent and those key individuals involved in its operation. Information so provided may be used by the Office of the Police and Crime Commissioner in any decision to award funding.
  5. I accept responsibility to ensure key individuals within the organisation I represent are aware of and recognise such vetting may be undertaken.
  6. As a result of vetting, conditions may be applied to any funding awarded.
  7. If the funded group or activity ceases to operate during the life of the project, any assets purchased by way of this grant will be re-allocated to the community by way of transfer to a similar group or activity as determined by the Office of the Police and Crime Commissioner.
  8. I and my organisation retain sole responsibility for the project/activity and understand that the funder cannot be held responsible for any liabilities as a result of the running of the project or the organisation.
  9. Appropriate insurances and other approvals such as Criminal Records checks needed from legal or statutory bodies will be in place prior to receiving any grant.
Funding of Projects / Activities:
  1. For applications seeking funding for crime prevention measures, I confirm I / my organisation does not currently hold on deposit sufficient funds to meet the cost of such measures independently.
  2. I /my organisation confirm that all legal responsibilities relating to the installation or usage of any crime prevention measures remain with myself / ourselves.
Evaluation and Accounting:
  1. Any grant received will be spent on the activities specified and all receipts / invoices must be retained for the purposes of accountancy and evaluation.
  2. A Project Evaluation will be provided within the timeframe specified.
Publicity
  1. Successful applicants will be expected to participate in opportunities generated for joint publicity, communication and engagement with the Police and Crime Commissioner. I/We may be contacted by the PCC Public Engagement Team, reasonable prior notification will be given. This will also include applicants details publicised on the PCC website and other relevant websites, including social media channels. For twitter, use the hashtag #StaffsPCCFunded.
  2. Positive publicity generated form the project/organisation will include references and key messages to the Commissioner’s People Power Fund.
  3. A communication pack including guidelines, branding and key messages is available on the PCC website or for advice, please contact the Public Engagement Team on 01785 232498 / 01785 232494.
  4. Exemptions will apply where any publicity could have a detrimental effect on the success of the project/organisation.
Decision
  1. The decision made by the Commissioner in relation to provision of funding is final.

Author Name: Date of Birth: ____/____/____
Signed:
For electronic submissions, a typed name is acceptable. Please note that submission of a completed application bearing a typed name confirms acceptance of all conditions detailed within the Terms and Conditions of funding.
Home Address:
Postcode:
Date: