Monthly Meeting Minutes
McLean County PONY Baseball, Inc.
November 5th, 2012
The meeting was called to order at 6:10pm on November 5th, 2012 with the following present: Dave Blume, Steve Bruso, Cory Rogers, Kelly Hott, Doug Gillam, Roger Burns, Jim Broadbear, Audelle Cummings, and Mark Landsly. Also present was Business Manager Brian Thede and Friends of the Board Jason Wilson and Roger Heideman.
Ø Minutes
Amended minutes to reflect meeting place and time. Kelly Hott motioned to approve minutes. Jim Broadbear seconds the motion, the motion is approved by board vote.
Ø Treasurer's Report
McLean County PONY Baseball, Inc.
Treasurer’s Report
November 2012 Board Meeting
Account Balances:
First State Bank Checking $ 2,869.51
Heartland Bank Checking $ 54,281.91
Petty Cash $ 500.00
Total Current Assets: $ 57,651.42
Major Expenditures/Key Activities:
Ø $238,000 left on the complex mortgage.
Mark Landsly motions to approve the treasurer’s report, Roger Burns seconds the motion, the motion is approved by board vote.
Ø Manager's Report
Concession Stand:
Expenses shown in budget up through October,
10% - 12% increase in some product
Looking at prices we charge, also going to look at our vendors
Parents Auxiliary
No report.
Attorney General / Handicap Parking and Access
No report.
Other
No PONY zone or national meeting this year, re-organizing the North zone.
Discussed PONY affiliation, Brian / Mark will discuss and bring thoughts to board
Ø Committee Reports:
o Finance Committee
2012 financials were reviewed and discussed in regards to finalizing the 2013 budget, which was approved (submitted last month for review).
o Facilities/Fields:
Andy Ommen / Kelly Hott submitted the following:
· Kelly Hott looking at replacing sink, countertops and will add infant changers
o Players/Coaches:
Shetland Division: No report.
Pinto Division: No report.
Mustang Division: No report.
Bronco Division: No report.
Pony Division: No report.
Colt/Palomino Division: No report.
We will get a summary report from Steve Bruso on the registration numbers, team counts and coach information.
O Umpires:
No report.
o Publicity:
Articles are overdue and should be submitted ASAP.
Ø Old Business:
None.
Ø New Business:
None.
Notes, Notices & Reminders
· 2013 Travel Season starts April 1, regular season starts April 27, Picture Day May 18-19.
· Several members would like to discuss the our current Bat rules, this will be an agenda item for next month’s meeting.
· Fundraising coordinator needed for the 2013 season.
· Twins try-out coordinator and volunteer coordinator needed.
Steve Bruso motions to adjourn the meeting. Doug Gillam seconds the motion. The meeting was adjourned at 7:28 pm.
Next meeting is scheduled for December 3rd, 2012 @ 6pm, at the 4 Seasons Health Club.
Respectfully submitted,
Mark Landsly
Secretary