Entering Oracle Online Absences and Seeing Entitlement Balances:

  1. Open SAUSD district website (
  2. Click on Staff Portal (upper right hand side of page)
  3. Enter User Name (first name.last name) and password (default password is “mysausd” unless you have changed it)
  4. Click on sign in
  5. If you are at a district computer skip this step.

If you are NOT at a district computer: Under staff links click on SA Cloud and enter User Name (first name.last name) and password (default password is “mysausd” unless you have changed it) and then click on log in.

  1. Under Staff links click on Oracle E-Business Suite
  2. Enter User Name: This is your 6 digit employee id number. Example: 0xxxxx or 00xxxx)

Enter Password: default password is “welcome” unless you have changed it when you accessed your benefits or changed your address. You may click on forgot password and it will email you to create your own.

Click on log in.

  1. On the left side of your screen click on: SAUSD Employee Online Service
  2. On the right side of your screen click on Absence Management
  3. FYI: if you look at the bottom of this screen you will see your absence history. Each absence you create will be listed below and you will be able to see its status (pending approval, approved) The history will also show any sick or vacation carryover from the prior year as well as your allotted or earned sick and vacation for this school year. Carryover and Allotted amounts will have a negative in front of the number, but it is nota dock or decrease to your balance.
  4. Click on Entitlement Balances (Top left hand corner of Screen, 2nd tab) to view current sick, vacation and comp time balances. (absences pending approval will not be deducted from these totals till they are approved)
  5. Click on “Create Absence” (below search section and above absence history)
  6. Absence Type - click on down arrow to see types and choose correct absence type
  7. Absence Reason- FYI: only certain absence types require reason like Bereavement, Professional Duties.
  8. Duration – Click on calendar to the right choose date. Must have a begin and end date, even if the same.
  9. Click on calculate duration. Click on link for converting hours to tenths, located just above to the left of absence type in blue lettering. Verify it is the correct number of days. If you need to enter a partial day absence, then you would delete the “1” and post “.5” for example for a half day.
  10. Click on Next, top right corner. If you changed the duration, it will give you a warning just to let you know that you changed the calculated number of days.
  11. Click on Next again, top right corner.
  12. Look over absence information. If all is correct, click on Submit, top right corner. You will see a confirmation at the top left hand corner of the screen.

Absences must be approved by Timekeeper before they will come off your sick and vacation balances.

If corrections must be made, notify Timekeeper to “reject” the absence. If it has already been approved, then the Timekeeper must email Payroll to delete the absence so it can be re-entered correctly.