At A Work Session of the SussexCounty Board of Supervisors
Held in the Conference Room – Waverly OfficeBuilding
Wednesday, July 9, 2008 – 6:00 p.m.
MINUTES
BOARD MEMBERS PRESENT
T. Wayne BirdsongCharlie E. Caple, Jr.
C. Eric FlyWayne M. Harrell
Rufus E. Tyler, Sr.
BOARD MEMBER ABSENT
Harris L. Parker
STAFF PRESENT
Mary E. Jones, CountyAdministrator
Henry A. Thompson, CountyAttorney
Jerry L. Whitaker, Director of Finance
Deborah A. Davis, Assistant to CountyAdministrator
CALL TO ORDER
The July 9, 2008 work session of the Sussex County Board of Supervisors was called to order by Chairman Tyler.
ADOPTION OF AGENDA
ON MOTION OF SUPERVISOR HARRELL, seconded by SUPERVISOR BIRDSONG and carried: RESOLVED that the agenda of the July 9, 2008 meeting of the Sussex County Board of Supervisors is hereby approved with an amendment: (1) Add Closed Session, pursuant to VA Code Section 2.2-3711(A)(7), personnel matters and (2) Add End of the Year Appropriations.
Voting aye: Supervisors Birdsong, Caple, Fly, Harrell, Tyler
Voting nay: none
Absent: Supervisor Parker
PERSONNEL POLICIES REVIEW
The Board continued their review of the County’s proposed personnel policies. (Review stopped at page 34).
CLOSED SESSION
ON MOTION OF SUPERVISOR FLY, seconded by SUPERVISOR BIRDSONG and carried: RESOLVED that the Sussex County Board of Supervisors hereby enters Closed Session, applicable VA Code Section 2.2-3711(A)(1), personnel matters.
Voting aye: Supervisors Birdsong, Caple, Fly, Harrell, Tyler
Voting nay: none
Absent: Supervisor Parker
RETURN TO OPEN SESSION
ON MOTION OF SUPERVISOR HARRELL seconded by SUPERVISOR FLY and carried: RESOLVED that the Sussex County Board of Supervisors has convened a Closed Meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Sussex County Board of Supervisors that such closed meeting was conducted in conformity with Virginia law.
NOW, THEREFORE BE IT RESOLVED that the Sussex County Board of Supervisors hereby certifies that, to the best of each member’s knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolutions applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Sussex County Board of Supervisors.
Voting aye: Supervisors Birdsong, Caple, Fly, Harrell, Tyler,
Voting nay: none
Absent: Supervisor Parker
OTHER MATTERS
End of the Year Appropriations
Mr. Jerry L. Whitaker, Director of Finance provided the Board with information regarding additional appropriations for Fiscal Year ending June 30, 2008. He reviewed them and requested that the Board adopt a resolution approving and appropriating those items.
ON MOTION OF SUPERVISOR CAPLE, seconded by SUPERVISOR HARRELL and carried: RESOLVED that the Sussex County Board of Supervisors hereby approves and appropriates the following expenditures:
CategoryFund Account #Amount
Administration4-100-21100-1121-211-210$ 1,161.00
Buildings & Grounds4-100-21200-1273-221-210$62,769.00
Fire & Rescue4-100-21500-1255-2110-210-504$40,868.00
Emergency Services4-100-21500-1255-253-210 $ 8,100.00
Environmental Inspections4-100-21600-1117-262-210$ 1,212.00
Commissioner of the Revenue4-100-31100-1224-311-310$18,248.00
Courtroom Security4-100-51100-1111-511-510$26,910.00
Spot Operations4-100-51100-1111-513-510$ 4,828.00
E9114-100-51100-1111-516-510$ 2,107.00
School Officer #14-100-51100-1111-517-510$ 64.00
School Officer #24-100-51100-1111-518-510$ 1,851.00
Confinement4-100-51500-1111-551-510$155,035.00
Circuit Court4-100-61100-1241-611-610$ 4,573.00
Clerk of the Circuit Court4-100-62100-1236-621-620$ 1,459.00
Social Services4-105-71100-1298-711-710$ 80,997.00
Cooperative Extension4-100-81900-2110-880-810$ 274.00
Non Departmental4-100-99900-1123$ 7,171.00
Fund 122 Disaster Recovery4-122-92300-5210-2341-910-300$ 26,486.00
Neighborhood Parks4-302-94150-8214$ 11,683.00
Renovation Courthouse4-302-94400-8212$ 1,312.00
Stony Creek Park4-302-95300-8212$ 3,500.00
Fund 1004-100-93100-0122$ 53,000.00
Fund 1004-100-93100-0105$ 46,441.00
Fund 1214-121-93100-0121$ 35,205.81
Voting aye: Supervisors Birdsong, Caple, Fly, Harrell, Tyler,
Voting nay: none
Absent: Supervisor Parker
Category Funding For Schools
The Board of Supervisors, by general consensus to request the County Attorney to research category funding for the School Board’s fiscal year 2009 budget and report at the July 17, 2008 meeting.
ADJOURNMENT
ON MOTION OF SUPERVISOR CAPLE, seconded by SUPERVISOR HARRELL and carried: RESOLVED that the July 9, 2008 work session of the Sussex County Board of Supervisors is hereby adjourned.
Voting aye: Supervisors Birdsong, Caple, Fly, Harrell, Tyler,
Voting nay: none
Absent: Supervisor Parker