July 15, 2013
The County Commissioners’ meeting was called to order in their meeting room at 9:00am. All members were present.
(1)
The Board discussed this week’s agenda and attendance at the respective meetings.
(2)
K. Skoog discussed the Shoreline Master Plan comments received and the workshop scheduled for July 18th.
(3)
Board Reports and Discussion -
Budget matters were discussed. M. Manus discussed the upcoming OHV hearings.
(4)
The Board recessed for lunch.
(5)
Public Works Update
County Engineer Don Ramsey discussed Weed Department ER&R vehicles and the addition of the Gilbert paver to ER&R.
D. Ramsey requested approval of an amendment to a Coordinated Prevention Grant wherein the Department of Ecology has increased the grant amount by an additional $26,000. Motion was made by K. Skoog to approve the amendment. Motion was seconded by S. Kiss to accept DOE’s reimbursement and passed unanimously.
Amendment No. 2 to Agreement No. G1200351 Between The State of Washington Department of Ecology and Pend Oreille County Solid Waste Division
AGREEMENT NO. 2013-44, COMMISSIONERS’ RECORDING
Roads: The Ione Bridge Rehabilitation Project is complete except for landscaping which will be installed this fall. A walk-through is scheduled for Wednesday. The Road Department is requesting RFPs for a consulting engineer for fracture critical and routine inspection of the Ione Bridge. D. Ramsey reviewed the history of the Rural Road Safety Project which includes road signage.
Building and Grounds: The flooding damage in the Hall of Justice was minor. Work on the old boiler room remodel for the Jail clinic is being delayed due to scheduling around Superior and District Court sessions.
The Washington State Advisory Council has scheduled a review of the application to be placed on the National Register of Historic Places. The review will take place in the Spokane Public Library on August 8, 2013.
ER&R: The new dump/snow plow trucks for Roads have been inspected and released to the outfitter for the installation of dump boxes and snow plows.
(6)
Surplus County Lands Workshop – Present were Prosecutor Tom Metzger, Community Development Director Mike Lithgow and Treasurer Terri Miller. Discussed was the list of surplus properties that are recommended to be sold. Also discussed was the public hearing process and notification requirements.
Motion was made by K. Skoog to move forward regarding the sale of surplus county properties. Motion was seconded by S. Kiss and passed unanimously.
(7)
T. Metzger discussed the processing of original Board approved contracts and agreements. Upon Board approval, the Clerk sends the originals to the originating departments who will then forward to the entities involved in the document.
Other items discussed were: OHV ordinance language; and the titling of documents for Board approval. The Clerk stated the terms ‘contract’ and ‘agreement’ have been used interchangeably and that interchangeable usage has caused confusion when searching for documents. The Board asked that all documents be titled as a contract.
(8)
District Court Judge Philip Van De Veer provided information regarding the jail population, solutions to over-crowding within the jail, jail expansion, contracting with area jurisdictions, warrants, jurisdictions being affected by other jurisdictions, and criminal histories. Also present were Sheriff Alan Botzheim and Prosecutor Tom Metzger. It was noted that year-to-date sixty-two felonies have been filed
(9)
Public Comment Period -
Lynn Green discussed a property segregation matter.
(10)
District Ranger Gayne Sears provided a National forest update. She will meet with the Board monthly to provide Forest Service updates. Items discussed were: Colville National Forest 4-year planning project list which discussed production; the south end motorized recreation plan and the attorneys for the Forest Service are looking at the new State law to see how it fits with Federal lands; Colville National Forest will be sending out briefing letters on a regular basis; and the Renshaw scoping letter (request for comment). G. Sears noted an e-mail will be sent regarding Sullivan Lake, Brown’s Lake and Skookum area to make the Board aware of some recreation items.
(11)
Weed Coordinator Sharon Sorby requested approval of two contracts for weed work with the PUD which assists the PUD in complying with FERC requirements. PUD provided the funding for this work. Motion was made by S. Kiss to approve the contracts. Motion was seconded by K. Skoog and passed unanimously.
2013 Annual Work Plan for Noxious Weed Control with the Pend Oreille County PUD regarding Aquatic Weeds With the Box Canyon Project Boundary
CONTRACT NO. 2013-20, COMMISSIONERS’ RECORDING
2013 Annual Work Plan Noxious Weed Control on Pend Oreille County PUD District-owned Wildlife Management Areas and Specific Resource Properties
CONTRACT NO. 2013-21, COMMISSIONERS’ RECORDING
(12)
Motion was made by K. Skoog to continue the meeting to July 16, 2013. Motion was seconded by S. Kiss. Motion carried.
July 16, 2013
The meeting was continued. All members were present.
(13)
Human Resource Coordinator Shelly Stafford discussed a certification pay for an employee in Counseling Services. The matter will be addressed next week.
(14)
GIS Analyst Josh Shelton requested approval for a revision to the County Road Register. The road is .780 mile in length and located at the intersection of Fertile Valley Road and Forgotten Trail in Section 16. Also present was IT Director Chad Goodhue. Motion was made by S. Kiss to name the unnamed road Hemlock. Motion was seconded by K. Skoog and passed unanimously.
(14)
Public Hearing – Road Name Change Regarding Renaming of a Portion of Amber Lane to Moonbeam Court. Hearing was opened and the Notice was read. Present: J. Shelton and C. Goodhue. Also present: Duane Becker. Hearing closed.
Motion was made by K. Skoog to change the County Road Register to reflect the renaming. Motion was seconded by S. Kiss and passed unanimously.log.
(15)
IT Update – Present were C. Goodhue and J. Shelton. Items discussed were fiber connectivity, movement of web server and firewall; dark fiber line movement, fiber in District 1 Road Shop, new fiber circuit for intergovernmental network that serves the courts and DSHS; victims identification system discussed, GPS units for patrol cars, recent New World training regarding financial management and a security threshold update.
(16)
Counseling Services Director submitted a request to purchase a rolling filing system. Motion was made by K. Skoog to approve the purchase of a rolling file system. Motion was seconded by S. Kiss and passed unanimously.
(17)
Counseling Services requested approval of an amendment to a Department of Corrections Contract extending the period of performance to September 30, 2013. Motion was made by S. Kiss to approve the Contract Amendment. Motion was seconded by K. Skoog and passed unanimously.
Department of Corrections, Contract No. K8379, Amendment No. 5, Extending the Period of Performance from July 1, 2013 to September 30, 2013.
CONTRACT NO. 2013-22, COMMISSIONERS’ RECORDING
(18)
PUBLIC HEARING – Addressing proposed changes in Off Road Vehicle Ordinance 2006-2. Hearing was opened and the notice was read. M. Manus discussed the draft ordinance and noted the additional public hearings scheduled in Ione and Cusick. Also present were: Sheriff A. Botzheim, Prosecutor T. Metzger, Auditor M. Nichols and a number of the public. Testimony and comments were received. The hearing was closed.
(19)
M. Nichols discussed the AS400 conversion and the IBM server the AS400 is housed on. The AS400 is not under a service contract due to it’s age. The server is down due to a recent power outage and the cost to repair is $3100.00. She requested approval to have this repaired, using non-departmental funds. Motion was made by K. Skoog to approve the emergency repair expenditure. Motion was seconded by S. Kiss and passed unanimously.
(20)
Consent Agenda - Motion was made by M. Manus to approve the Consent Agenda. Motion was seconded by K. Skoog. Motion carried. The Consent Agenda includes today’s Agenda, the minutes of the Board’s June 24, 2013 meeting and the following items:
Investment Earnings: $6,905.75
Payroll Change Notices:
Counseling Services –
Nicole Ford, Registered Mental Health Counselor, Step 2 $3826.74, Effective 07-16-2013
Sheriff-Communications –
Nicole Reierson, Communications Officer, Step 1 $2514.72, Effective 07-18-2013
Contract Agreement - Mental Health Services, Program: Mental Health Block Grant
CONTRACT NO. 2013-23, COMMISSIONERS’ RECORDING
Resolution Transferring a Paver to ER&R
RESOLUTION NO.2013-25
Resolution Transferring Vehicles Between ER&R and Current Expense (Weed Board)
RESOLUTION NO. 2013-26
(21)
Correspondence:
7.7 Northeast Tri County Health District-Meeting Announcement and Agenda for July 17, 2013, Republic
7.8 Washington State Liquor Control Board-License renewals for TWC Resorts, LLC
7.9 D. D. Reynolds Law Office-Pend Oreille County Draft SMP
7.10 Gayne Sears, District Ranger-Renshaw Vegetation Management Project
(22)
As of this date the Board approved for payment the following vouchers as listed and made available by the Auditor's Office:
Salary and Claim
Fund Fund Amount
Current Expense $ 297,930.76
Counseling Services $ 59,606.83
Fair $ 1,624.20
Law Library $ 217.35
Crime Victims $ 210.60
Park $ 3,123.17
Road $ 189,436.30
Emergency 911 Communications $ 2,005.96
Timber Sales $ 132.50
Treasurer’s O&M $ 393.90
Extension Education $ 207.25
Capital Projects $ 905.40
Public Facilities $ 2,506.13
Solid Waste $ 7,779.64
Equipment R&R $ 9,803.95
IT Fund $ 6,454.04
TOTAL: $ 582,337.98
(23)
Motion to adjourn was made by S. Kiss to adjourn. Motion was seconded by K. Skoog. Motion carried.
ATTEST: s/ ______APPROVED: s/______Clerk of the Board Chair of the Board
Commissioners’ Minutes, July 15, 2013. Initial _____ Page 1 of 5