Use This Checklist As a Guide for Yourself and the Employee

ACTIVE EMPLOYEE CHECKLIST
(Used only when PEAEMPL indicates Employee Status: Active – with Employee Class populated)

Use this checklist as a guide for yourself and the employee.

Please do not submit to UAF Human Resources office.

Employee Name:Click here to enter text.Employee ID:Click here to enter text.

All Employees: (required documentation for all employees types)
☐ / PPA Action Item:I checked PEAEMPL on ______and the Employee Status is Active with Ecls:
☐ / I checked NBAJOBS and the employee’s last job ended:
OR
I checked NBAJOBS and the employee’s last job is not yet terminated, i.e., stopped. I have contacted T______and requested a Stop Job be submitted on:
☐ / PPA Action Item: Email the employee the Required Training Attendance Policy and CC their supervisor
☐ / Job Form (if a UAKjobs Job Form, printed ONLY after the Hiring Proposal is Complete, i.e., date has populated)
Other Employment Forms/Documents: (If applicable)
Please be absolutely certain to follow-up with the applicable items ↓
☐ / Signed Appointment Letter (Required for all employees, except for some undergrad student employees)
Non-Represented templates:
Represented templates: (See the Union/Faculty Links below)
If employee was previously temporary (Ecls:______) and will now be benefit-eligible (Ecls:______)
☐ / PPA Action Item: Schedule (OBO) Onboarding and Benefits Orientation – Complete Google Form “New Employee Schedule Form” at
If employee was previously Non-union and will now be Union:Union CBAs
☐ / Adjuncts (UNAD) Dues and Agency Fees Deduction Form
☐ / Firefighters (FFA) Membership Dues Deduction Form
☐ / Local 6070 (Crafts & Trades)Membership Dues and Fees Form
☐ / UAFT (A9 Regular Faculty) Service Fee Deduction Form
☐ / UNAC (F9 Regular Faculty) Dues and Agency Fee Deduction Form

Dear Click here to enter text.,

Congratulations on your new job at UAF! I will be your Personnel/Payroll Assistant (PPA) for your new assignment. I can assist with questions regarding your time sheet, paycheck, and personnel record. As a returning employee, please visit UAOnline and verify the following:

Under the Personal Information Tab:

Check that your HR address is the correct mailing address for a paycheck. If changes are required, please submit the following form ASAP

Under the Employee Tab:

-Pay Information/Direct Deposit Breakdown. Check that your Payroll Direct Deposit information is current. If you need to make changes:

-Tax Forms/W-4 Tax Exemptions/Allowance. You may change your withholding anytime by submitting a new Form W-4:

If applicable, please turn in the following form(s) to me:

-Immediate Family Disclosure Form -

-Employment or Activities Outside of UA Disclosure Form -

Once complete, you are ready to start your new position. Please stay in touch with your supervisor regarding the exact date/time you will begin working, and what mandatory trainings are required as a condition of employment.

Let me know if you have any questions in the meantime.

Revised: 2/12/16M:\Personnel Team\ACTIVE_EE_checklist_MASTER(1).docx