PARADISE PINES PROPERTY OWNERS' ASSOCIATION, INC.

BOARD OF DIRECTORS DRAFT MEETING MINUTES

November 11, 2014

POA Village Library - 14211 Wycliff Way, Magalia 7:00 p.m.

CALL TO ORDER: President John Cecil called the meeting to order at 7:03p.m.

I.ESTABLISH QUORUM: Present were President John Cecil, Vice President Grant Hunsicker, Treasurer Mary Knight, Member at Large Chris Sage, Tom Berryman and General Manager Ray Villar.

Absent:

II. PLEDGE OF ALLEGIANCE: Lead by Tom Berryman

III. AGENDA APPROVAL: Approved as presented.

IV. BOARD OF DIRECTOR’S MEETING MINUTES:

The Board of Directors approves the Regular Board meeting minutes of the October 14, 2014 as presented, MSC Approved Unanimously

V. PRESENTATIONS/ANNOUNCEMENTS:

A. Executive Session: 10/07/14 – Discussed personnel. 11/11/14 Discussed were ACC enforcement assessment recommendations, Collections, and Personnel

B. President: Discussed how he would like motions to be made in the meetings. Also discussed the changes inc the bar and how the board supports the changes.

C. General Manager Ray Villar gave the following report:

  • Happy Veterans Day-Thank you for your service.
  • Completed De-Escalation Training with staff and volunteers given by Captain Andy Duch the Jail and Court Security Commander Butte County Sheriff’s Office
  • Courtyard 90% completed
  • Hired part-time person to assist with the Nugget, Web Page and events
  • Completed the 2014 Financial Statement Year-End review
  • Attended the Fire Safe Council meeting with Wade Killingsworth and John Hoffman
  • Continuing to work on efficiencies at the Bar.
  • Working on new and exciting events for the POA
  • Tree Lighting Ceremony 12/13/14
  • New Years Celebration
  • Thank you to Staff and the Social Committee as well as all the volunteers who helped at Kids Halloween. We had over 100 plus kids in attendance.
  • Successful Halloween Party. Over 100 members attended
  • Thank you to the Social Committee and Molly Holmes for sponsoring it and doing so much work
  • Thank you to the Rick Ruhman and his band the Revells for playing. You had the place Rockin”!
  • Veterans Night was a big hit as well. Thank you to the Engels for sponsoring the evening.
  1. FINANCIAL:
  2. The Board Approved the October financials as presented.

Monthly Income $14,670.46

YTD Income: $835, 233.73 (89% of budgeted income)

Monthly Expense: $76,802.77

YTD Expense: $308,322.68 (33% of budgeted expenses)

  1. The board approved the 2014 year end Audit as presented by James Ernst Accounting Firm.
  1. COMMITTEE REPORTS:

A. ACC: Continuing to look at developing procedure on how to handle properties that have outstanding fines. Will present to board in a future board meeting. Continue to discuss a way to expedite variance procedures without being in violation of the POA’s CCR’s.

B.Communications: Likes the additional changes to the help with the Nugget and Web. Will continue to work on sign placement throughout the community. Also, will start working on the cell tower as soon as the courtyard is completed.

C.Courtyard: Chair Person Dave Renfand reported that the courtyard is coming along fine and you can walk on it. Not too long until this phase is completed.

D.Design Review: Seeing more and more additions to decks and fences. Still negotiating with a new home. Also, thanked the board for approving the Public Safety Liason Committee.

E.Emergency Preparation: Facebook page is starting. December 13 at 3pm they will have an information regarding becoming a HAM. Also met with county and developed an Emergency Preparation Kit. Also working with county to do a “moc” disaster event. The committee will be responding to see what is working and what is not.

Also, a few members of the association with management attended the Butte County Fire Safe Council meeting. At the boards approval the council will be writing a grant to help reduce fuels that surround the POA.

F.Greenbelt: This month the committee completed work on Ferguson to clean up the cedar saplings.

G.Hardship: The Board tabled the Charter, application process as requested by the committee. The committee also has completed the programs and events to assist in raising money. Also, looking for volunteers to help out at various events.

H.Moms Fun Group: N/A

I. Policies and Procedures: Working with staff and ACC on permit process and flow charts. Also, will input some issues in the Closed Loop Correction Action Plan.

J. Public Safety: Attended a meeting with the Sheriff and Deputies. We now have more coverage than we have had before. Working on getting coverage 24/7. Also enacted a reverse 911 program which will notify any Magalia owner if an emergency occurs.

K.Real Properties Asset Management: Continue to evaluate POA owned properties and what to do. POA does own two properties which are for sale.

L.Social/Events: Reported on the October net income, which was $195.50.

M.Trails:Two hikes planned for the month.

VIII. UNFINISHED BUSINESS: N/A.

  1. NEW BUSINESS: N/A.

X. CORRESPONDENCE: Received letters regarding the change in the Bar.

  1. MEMBER COMMENTS: Many comments were brought up good and bad regarding the bar changes. Also comments regarding leaf burning and chickens. Lastly, we had comments regarding the golf course and Del Oro Water.
  1. BOARD COMMENTS:

Chris-.Would like to invite members to the Public Safety Committee Thanked the board to start his public safety committee.

Mary-Enjoyed the De-Escalation training and encouraged members to attend.

Grant – Does not like the new process of voting but supports it. Also, will be doing a SWOT analysis meeting sometime in the new year.

John – No comment. .

Tom- Thanked Wade for sharing his experience and thanked others.

IX. ADJOURNMENT: 8:33 p.m.

/s/Tom Berryman/Secretary

TB/RV/rv