SUTTON BONINGTON PARISH COUNCIL
COMMUNITY EMERGENCY PLAN
SEPTEMBER 2013
THIS PLAN’S PRIMARY PURPOSE
Plan administrationPlan author / Sutton Bonington Parish Council
Plan review date / September 2014
This template has been prepared by Nottinghamshire County Council’s emergency planning team.
The information contained in this document is for guidance only. The Parish Council acknowledges that Nottinghamshire County Council shall not have any liability, either under this guidance or otherwise, in respect of the provision of services or for any actions or omissions by the Parish Council in any emergency situation. The suitability of the application of the guidance by the Parish Council to perform the services shall be entirely for the Parish Council to determine. This guidance does not constitute legal advice in relation to emergency planning.
Nottinghamshire County Council recommends that any Parish Council has public liability cover with a limit of liability of not less than £5m.
Contents
1. Overview 1
2. The community emergency plan 3
3. Distribution list 4
4. Initial actions 6
5. Activating the community emergency plan 7
6. Communication 9
7. Resources within the community 10
8. Skills within the community 11
9. Local hazards 12
10. Vulnerable groups in the community 15
11. Road closure procedures 16
12. Evacuation procedures 17
13. Temporary places of safety 18
14. Contact details for supporting organisations 20
15. Contact details for elected members 22
16. Links 23
Appendix A: checklist for temporary places of safety 24
Appendix B: hotels within the vicinity 25
Appendix C: other notable premises within the vicinity 27
Appendix D: map of Sutton Bonington 30
Appendix E: map of Zouch 31
Appendix F: map of flood zones 32
Appendix G: map of flood warning areas 33
Appendix H: map of areas susceptible to surface water flooding 34
Appendix I: map of assembly points 35
Appendix J: incident log 36
1. Overview
This Plan deals primarily with emergencies due to flooding, but will also apply to other emergencies.
1.1 Introduction
The parish of Sutton Bonington is situated in the valley of the River Soar. It covers approximately 2,200 acres and includes the hamlet of Zouch. The population is approximately 1,600, although this increases significantly during term-time when students attend the University of Nottingham’s Sutton Bonington campus.
The River Soar forms the county boundary with Leicestershire. The Kingston Brook runs to the north-east of the parish, forming part of the boundary with West Leake parish.
Approximately two miles to the north-west is the large village of Kegworth, within the district of North-West Leicestershire. The nearest town is Loughborough, approximately five miles by road to the south (within the borough of Charnwood, Leicestershire).
Parish informationParish / Sutton Bonington
Borough / Rushcliffe
County / Nottinghamshire
Diocese / Southwell & Nottingham
OS grid reference / SK505249
Postcode district / LE12
Dialling code / 01509
NB. Most postal addresses within Sutton Bonington refer to Leicestershire but the parish actually resides in south-west Nottinghamshire. Unless otherwise stated, addresses within this plan are situated within the borough of Rushcliffe, Nottinghamshire.
Local radio stationsBBC Radio Nottingham / 95.5, 103.8 FM
BBC Radio Leicester / 104.9 FM
Oak FM / 107, 107.9 FM
Gem 106 / 106 FM
Capital FM (East Midlands) / 96.2 - 96.5 FM
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1.2 Sutton Bonington
Sutton Bonington has a post office, village hall, library, primary school, doctor's surgery and a number of small shops and pubs. A small industrial estate exists just outside the village on Rempstone Road.
Adjacent to the main university campus is the University Farm and a high-technology dairy centre. The farm and dairy partly lie within the neighbouring parish of Kingston-on-Soar (Rushcliffe, Nottinghamshire).
Junction 24 of the M1 is 2.5 miles away, near Kegworth, and East Midlands Airport lies to the west. The A6006 runs along the south-east boundary of the parish, through Zouch, and leads to the A6.
East Midlands Parkway railway station, at Ratcliffe-on-Soar, lies approximately 3.5 miles to the north, providing links to the Midland Main Line, which passes through the parish on the eastern edge of the village.
Between the university campus and the railway line are offices and a laboratory belonging to the Animal Health & Veterinary Laboratories Agency. A sports centre, belonging to the University of Nottingham, is located opposite the main campus building on College Road.
1.3 Zouch
Zouch is a hamlet within the parish of Sutton Bonington. It is located between the parish of Hathern (Charnwood, Leicestershire) and Normanton-on-Soar (Rushcliffe, Nottinghamshire).
It is situated by the River Soar, which marks the county boundary with Leicestershire. The A6006 road passes through the hamlet and crosses the river on Zouch Bridge (alternatively known as
‘County Bridge’ as it spans the county border).
The River Soar, which runs through Zouch and then along the western boundary of the parish, is canalised and frequently used by small watercraft. Part of the hamlet lies on several islands (including the main island and the much smaller islands of Lower Holme and Upper Holme) due to the canalisation of the River Soar and the construction of the Zouch Cut.
The Rose & Crown pub is located on Main Street, within the Nottinghamshire boundary.
On the far western end of the hamlet, on the Leicestershire side of Zouch Bridge, is the County Bridge Mobile Home Park, where tent pitching is available. The Loughborough Boat Club is also situated on the Leicestershire side of Zouch Bridge. The Long Whatton Brook joins the River Soar between these locations.
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2. The community emergency plan
2.1 Introduction
All major emergencies are dealt with by the emergency services, local authorities, utilities and voluntary agencies in a combined response. In extreme conditions, such as heavy snow or flooding, there is a possibility that some of these organisations may not be able to reach the scene immediately.
In such circumstances, the initial response may rely entirely on local people.
A community emergency plan can help a community prepare for an emergency and minimise its impact.
Communities may have access to people or resources that allow them to respond to specific incidents that may affect a particular area. Details of the roles these people may play and how they will be contacted can be included in the community emergency plan.
This plan template will aid community group leaders and their communities in developing an emergency plan. The template is not intended to be prescriptive and each community or group should feel free to amend the template to suit their needs as appropriate.
2.2 The community emergency plan
Set out below is some useful advice to help you complete and maintain your community emergency plan:
- Keep copies of the document to a minimum. Ensure each of the nominated co-ordinators receives a copy.
- Record the information clearly, handwritten documents are acceptable but must be legible.
- Do not automatically assume that people will be happy to have their personal details included in the plan. You are strongly urged to consult individuals to seek their agreement to be included.
- Treat the document as confidential and store it in a secure location.
- Keep the plan up to date. Check and review contents at least once a year.
- Once the plan is completed it should be issued and the community should be made aware of the plan. Individuals with a specific role highlighted in the plan should be well briefed.
7. If an emergency occurs your first action should always be to contact the emergency services by dialling 999.
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3. Distribution list
Name / Contact details / Notes
John Barton / 01509 672075 / Parish Council Chairman
Miles Raven / 01509 672160 / Parish Council Vice Chairman
Charles Hellier / 07976 762779 / Parish Council Representative for Zouch & Flood Warden
Jenny Faulks / 07943800724
01509 560807 / Clerk to the Council
Pat & Colin Gamble / 01509 646756
07511525484 / Flood Warden – Lower Holme resident
David & Tess Hill / 01509 844298
07940709543 / Flood Warden – Upper Holme resident
David Franklin / 07773 425237 / Snow Warden
Hathern Parish Council / 01509 842813 / Clerk to the Council
Environment Agency /
Nottinghamshire Police /
Nottinghamshire Fire & Rescue Service /
Nottinghamshire County Council /
Rushcliffe Borough Council /
Leicestershire Police /
Leicestershire County Council /
Charnwood Borough Council /
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4. Initial actions
4.1 Contact the emergency services
It is vital that in the event of an emergency affecting all or part of a community the initial action is to telephone 999.
Follow instructions given by the emergency services or local authority supported by information included in this plan.
If contact with Nottinghamshire Police, Nottinghamshire Fire & Rescue Service and East Midlands Ambulance Service is not possible, or the response is likely to be substantially delayed, the community emergency plan should be used to assist the local response until help arrives.
4.2 Activate call-out procedures
During an incident the emergency services want clear and concise information as soon as possible. Try to use the time available awaiting their response to obtain further information. If you receive any additional information, telephone the emergency services again to update them, as this might affect the resources they deploy.
Until help arrives, and without endangering yourself or other local people, contact the appropriate members of the community listed in the plan and ask them to report to the agreed assembly point.
When the emergency services or local authority are on scene try to make contact with them and explain who you are and what your role is.
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5. Activating the community emergency plan
5.1 Notification of an emergency
Notification of an emergency may come from various routes, such as the emergency services, local authorities, media or from the community itself. It is important to ensure your group has a procedure in place to record details of any incident and activate its emergency plan.
If details of an incident are received from a source other than the emergency services or local authority then those receiving the notification must contact the emergency services to ensure they are aware of the incident. This may require making a 999 call.
5.2 Co-ordinators
On receiving notification of an incident or major emergency affecting the community, the emergency co-ordinator should contact those people identified to help respond.
The following people have been identified to co-ordinate the local response:
Name / Address / Contact detailsPat & Colin Gamble / Retreat
14 Lower Holme
Zouch
LE12 5RQ / 01509 646756
07511525484
Tess & David Hill / The Willows
Upper Holme
Zouch
LE12 5RQ / 01509 844298
07940709543
Charles Hellier / The Lodge
Hungary Lane
Sutton Bonington / 07976762779
Anyone involved in co-ordinating a response should keep a log of all requests for assistance or action taken. Appendix J can be used to record any important information related to the incident.
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5.3 Assembly point (Sutton Bonington)
Sutton Bonington Village Hall
St Anne’s Lane
Sutton Bonington
LE12 5NJ
In the event that this location is inaccessible, another assembly point will be agreed upon during the incident.
5.4 Assembly point (Zouch)
Rose & Crown Bar and Kitchen
6 Main Street
Zouch
Loughborough
LE12 5EQ
In the event that this location is inaccessible, another assembly point will be agreed upon during the incident.
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6. Communication
It is important to ensure that the community is kept informed both during and after an emergency. To make this effective it is suggested that a cascade system is put in place with named people taking responsibility for notifying others, who in turn notify further members of the community. It is suggested that the maximum number that any person should be responsible for notifying is five to ensure a timely flow of information.
Name / Notifying / Contact detailsColin & Pat Gamble / 1. All residents on Lower Holme / To be carried out door to door to their best endeavours.
David & Tess Hill / 1. All residents on Upper Holme / To be carried out door to door to their best endeavours.
Charles Hellier / 1. Parish Council Clerk
2. David Franklin (Snow Warden)
3. John Barton (Chairman)
4. Miles Raven (Vice Chairman) / 1. 07943800724
2. 07773425237
3. 01509 672075
4. 01509 672160 - 07985275557
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7. Resources within the community
Include contact details for any person or resource within the community that may be able to assist in a response to an emergency. It may be helpful to categorise these into groups (e.g. buildings, communications, local businesses, sources of heavy lifting equipment, lighting, generators, pumps, sand, sandbags, transport, boats).
Resource available / Name / Contact details / NotesNormanton on Soar Village Shop / Mr Brian Pheasant / 07785 926883 / Key Holder for Normanton on Soar Village Shop
Defibrillators / Mrs Jenny Faulks / 07943800724 / Situated at
Rose & Crown Public House – Main Street, Zouch
Sutton Bonington Primary Schoo – Park Lane, Sutton Boningtonl
The Star Public House – Melton Lane, Sutton Bonington
The Kings Head Public House – Main Street, Sutton Bonington
Telephone Kiosk – Marle Pit Hill, Sutton Bonington
The Sports Pavilion, Playing Field, Main St, Sutton Bonington
Snow Plough / Keith Bonser / 07771 682744 / The Cedars Farm, Butts Lane, Normanton on Soar
* Please note that local authorities will not be able to respond to all sandbag requests if flooding is widespread. In such instances, Rushcliffe Borough Council will give priority to those residents who are most vulnerable and unable to help themselves. Residents and businesses are therefore advised to purchase their own protection measures prior to a flood.
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8. Skills within the community
Include contact details for any person within the community that may be able to assist the response to an emergency. It may be helpful to categorise these into groups, such as:
· Medical (e.g. doctors, nurses, qualified first aiders, chemists)
· Clergy or other faith group leaders
· Voluntary organisations
· Vets / farmers
· Radio amateurs.
This section could also include details of community groups or individuals such as flood wardens, members of the neighbourhood watch, police community support officers, etc.