Orillia Campus Coordinating Committee Page 1 of 3

Meeting Notes #1 - January 11, 2011

ORILLIA CAMPUS

COORDINATING COMMITTEE MEETING

Notes of Meeting#1

Tuesday, January 11, 2011

Present K. FeddersonF. Cappadocia B. Jeffs

K. HuntA. den OtterJ. Kent

J. RyanL. CastleC. Tomasini

E. ThomasS. Scott

S. Unwin (notes)M. Snodden (teleconference)

Action By

1.0 / Review of Business Arising
  • Introduction of Elizabeth Thomas, Director of Education
/ Info
  • Introduction of Shelley Unwin, EA to the Dean
/ Info
1.1 / Area Updates:
1.14 Social Work Placements
1.15 Text Books
1.16 Advancement – Request For Proposal
1.17 BOSS Article
1.18 Marketing Communication
1.19 Aboriginal Initiatives
1.20 Accessibility
1.21 Chaplain
Emerging Issues:
1.2 / Parking Lot Security – Jo-Anne / Brian
  • Concerns expressed regarding lighting in the parking lot

  • When the residence opens, the students will be coming in later at night and will require more lighting

  • Brian will review

1.3 / Convocation – Communication Plan – Kim / Frank
  • Conversations need to begin regarding convocation

  • Student Affairs to get involved

  • Development plan with Thunder Bay

  • Date: June 4, 2011

  • Venue to be confirmed – Twin Pad or Opera House

  • Waiting for answer from The City of Orillia to see if they can accommodate

  • Graduates – pprox.. 400 students

  • Audience – Twin Pad seats 700

  • If Opera House chosen, 2 convocations will be required

  • Frank will follow up with The City of Orillia and advise by next meeting

1.4 / Library Orientation Event – Chris / Info
  • January 17th – 21st, 2011

  • Posters posted to promote the library to the students

  • Prizes and raffles part of the promotion

1.5 / Summer Programming & Space at Heritage Place – Chris / Brian and
  • Discussions to take place regarding plans around the renovations
/ Kim
  • Brian and Kim will work on this

  • Will library services be available?

  • Business students will still require resources

1.6 / Research and Innovation Week / Info
  • February 12th – 17th, 2011

  • University profiles research and demonstrations

  • Live in Thunder Bay

  • Orillia Campus to have teleconferences for the opening ceremonies and presentations

  • Orillia Campus will have a research day

  • Alice, Susan, Jo-Anne and Elizabeth to discuss and come up with ideas

  • Faculty book launch with Manicore Books - Heritage Place involvement

1.7 / Economic Development Conference / External
  • February 11, 2011
/ Relations
  • Development and Advancement (now known as External Relations) looking after arranging for speakers

  • Hoping for 200 people – large lecture theatre

1.8 / Student Card Security– LUSU / Leigh
  • Jack Green from The City of Orillia advised that a Lakehead student has been selling her bus pass on Kijiji – This is fraud.

  • LUSU in Thunder Bay is aware

  • Leigh has tried to contact the student and will follow-up with The City of Orillia to see if they want to be involved

  • It was suggested to put a non-transferable disclaimer on these passes

1.9 / Graduation Photographs and School Rings– LUSU / Info
  • LUSU is coordinating. To be held January 31st – February 14th, 2011

  • They would like to use the same photographer as previous – Farzin Photography

  • LUSU would also like to arrange class & cohort photos

  • Problem with the Social Work students – not coming back now. Leigh will coordinate with Susan to set this up in August this year.

  • Farzin Photography could also do the convocation photography – year to year contract and possibly club and team photos

  • Students can order rings themselves through the book store

  • LUSU will advise students of this information

1.10 / Green Club– LUSU / Info
  • January 25, 26 and 28th, 2011

  • Quennefer Browne – student sign-up

1.11 / Semi-Formal– LUSU / Info
  • February 12, 2011 & Hawk Ridge

  • Tickets to be sold at the HUB and the campus

  • 256 tickets to be sold

1.12 / Endowment – LUSU / Info
  • LUSU purchasing Endowment Bursary for Orillia Campus

1.13 / Laptop and Working Stations - LUSU / Mike
  • LUSU brought forward proposal to committee for purchasing laptops and working stations

  • Next meeting is first part of February, 2011

  • If approved, Mike to coordinate with Chris and Tim for compatible equipment

1.14 / Social Work Placements – Susan / Info
  • All students were placed January 4th, 2011 with the exception of two students. 1- aboriginal placement and 1 – India placement

  • Susan should know in a couple of days regarding the aboriginal placement and it is looking positive for the placement in India, but not sure of time frame

  • Susan checked with the OPP regarding police background checks and they are not required

1.15 / Text Books with Students / Chris &
  • Chris and Brian to decide what to do
/ Brian
1.16 / Advancement – Request for Proposal - Jacquie / Info
  • RFP complete for donor recognition wall/named rooms

  • Closing February 25th, 2011

1.17 / BOSS Article - Kathy / Info
  • Kathy reported that the BOSS article was successful in getting the word out

  • Kathy is aware of one student who was approached to work and one student who has transferred to Lakehead University

1.18 / Marketing Communication – Frank / Info
  • Frank commented that the posters, etc. are spectacular and has received a number comments from the students

1.19 / Aboriginal Initiatives – Frank / Info
  • Aboriginal Elders’ Traditional Teaching Series – details will follow by the end of this week

1.20 / Accessibility - Frank / Info
  • Learning support posting will be out mid next week

1.21 / Chaplain - Frank / Info
  • Chaplain will be available next Friday in the Wellness Centre

  • Will start the following Friday to see students

NEXT MEETING; TUESDAY, JANUARY 18, 2011 @ 2:30 P.M. – OA 3041