Public Hearing & Regular School Board Meeting

PHOENIX-TALENT SCHOOLS

Public Hearing & Regular School Board Meeting

Thursday, June 18th, 2015

7:00 p.m. – Phoenix Elementary School

MINUTES

CALL TO ORDER / ·  The Board Meeting was called to order at 7:00 p.m. by Chairman Prewitt. Other Board Members present: Ruth Staten, Marina Piacentini, Dawn Watson, Vice- Chair Rick Nagel, and Nate Shinn. Absent: Debra McAlister. Also present: Jeff Carpenter, Brent Barry, Aaron Santi, Toby Walker, Patrick Couture, Curt Shenk, Cally McKenzie, Jani Hale, Suzanne Foster, David Marshall, Supt. Teresa Sayre, and Board Secretary Sarie Wu.
ACCENTUATE THE POSITIVE / ·  PES Principal Jeff Carpenter announced that the old playground has been removed to make way for the new one going in at PES. Thanks to David Marshall and Steve Horvath for their work on this project. The new play structure has been ordered and should arrive next month.
·  OHES Principal Brent Barry stated the school wrapped up the year “fast and furious”. He recognized Barb Thompson and Penny Restad who will be retiring this year. Mr. Barry stated he has been working with the other elementary school principals on hiring some new teachers for next year and feels good about the staff that will be in place for the fall.
·  TES Principal Curt Shenk recognized Office Manager Cheryl Joseph. After just one year of working as the office manager, Cheryl knew exactly what to do at the end of this year. She was prepared and made this year’s close one of the smoothest ever experienced. Mr. Shenk thanked Cheryl for what she’s brought to TES.
·  TMS Principal Aaron Santi announced that the 8th Grade Recognition Ceremony went very well. TMS had many retirees this year, Sara Enriquez, Joyce Squire, Bettye Hitchko, Steve Sincerny, Brian McGuire, Judy Casad, and Beverly Fullmer and will have some other staff changes next year including Patrick Couture. Mr. Santi wanted to thank them all personally and collectively. He thanked Patrick for everything he’s done as the assistant principal for the school and the District. Patrick helped set up the ASAP and STEM programs, he helped design the evaluation tracking system, and put the emergency call system in place. Mr. Santi thanked Patrick and the retirees for all they’ve done.
·  PHS Principal Jani Hale thanked Nate Shinn and the ministry association for their support during the high school’s time of grief following the loss of one of their students. PHS had one of the best graduations ever with some amazing speeches from the students. Ms. Hale thanked Kyle Walker for helping the school to once again organize an amazing event. Ms. Hale also thanked Cally McKenzie and Teresa Sayre for helping to organize the Administrative Team Retreat. The team was able to work through a five-year building improvement plan that is aligned with the District improvement plan. The vision of these plans will help the schools to move forward with clarity as they set up goals based on the work that took place during that retreat.
·  Sped Director Suzanne Foster recognized Joni Ellis who is retiring this year as payroll specialist. Ms. Ellis is an incredible, solid, funny and wonderful person to work with. Ms. Foster also recognized her assistant, Melody Verhees, who has working in the District for twenty-five years. The two of them have been through a lot together in their shared office. Ms. Foster recognized both women for their services to the District as long-standing, great employees who will be greatly missed.
·  Director Shinn congratulated Director Piacentini on her graduation from SOU.
·  Chairman Prewitt thanked Supt. Sayre for everything she’s done to help an already great district continue to improve. He thanked her for the leadership she provides on an ongoing basis.
CITIZEN’S COMMENTS / ·  None
SUPERINTEDENT’S REPORT / ·  Supt. Sayre shared with the Board that a recent report from Jackson County recognized three of the PTS schools as having 100% rankings in their school cafeteria practices. Two of the other schools had ranking of 95% at just one time or another this year. This was nice report to review for our cafeterias.
·  Supt. Sayre stated that she is excited about the clear vision that was developed during the Administrative Retreat. She is so grateful for the team’s work to help determine the District’s measures for the next five years. Teresa will provide the Board with a preview of their District Improvement Plan in July and at the JAB Meeting the administrators will talk about their building plans. A new glossy brochure will be made sharing the PTS belief statements with the community. All of the measures the District will be moving forward with for the next five years will no longer be based upon State-determined tests, they will be independent measures based on alternate areas we can track ourselves within the schools and District.
CONSENT AGENDA
·  Approval of Agenda
·  Approval of Minutes for 6/4/15
·  Personnel Report / ·  Chairman Prewitt presented the Personnel Report for review which included the following:
Employment:
Jennifer Bogle, as Elementary Level Teacher at PES
Effective: August 28, 2015
Jessica Flores, as .50 FTE Advanced Math Teacher at PHS
Effective: August 28, 2015
Bettye Hitchko, as Temporary Summer School Teacher/Coordinator as PHS
Effective: June 30, 2015 through July 30, 2015
Ana LoPresti, as Special Education Teacher at TES
Effective: August 31, 2015
Extra Duty/Coaching:
David Alexander, as Head Girls’ Basketball Coach at PHS
Jessica Flores, as Leadership Advisor at PHS
Resignation:
JoEllen Meyeroff, as TWI Teacher at PES
Effective: June 11, 2015
·  On motion by Director Nate Shinn, seconded by Director Ruth Staten, the consent agenda was approved as presented by unanimous consent.
BOARD POLICY EBCB
Emergency Drills / ·  Chairman Prewitt presented Policy EBCB for review. This policy is based on a recent audit completed by the Fire Marshall from the State of Oregon. The Board suggested striking the language relating to coastal zones from the policy.
·  On motion by Vice-Chair Rick Nagel, seconded by Director Marina Piacentini, the adoption of Board Policy EBCB as amended was approved as per the following vote:
Ayes: Staten, Piacentini, Shinn, Watson, Nagel, Prewitt
Noes: None
Absent: McAlister
Abstain: None
BOARD POLICY EBCD
Emergency Closures / ·  Chairman Prewitt presented Policy EBCD to the Board for review.
·  On motion by Director Ruth Staten, seconded by Vice-Chair Rick Nagel, the adoption of Board Policy EBCD as presented was approved as per the following vote:
Ayes: Staten, Piacentini, Shinn, Watson, Nagel, Prewitt
Noes: None
Absent: McAlister
Abstain: None
CERTIFIED CONTRACT / ·  Chairman Prewitt presented the proposed Certified Contract to the Board for review. This contract has already been approved by SOBC and PTEA. Chairman Prewitt stated that he is delighted to move forward with this contract and thanked the IBB Team for their work in developing it.
·  On motion by Director Nate Shinn, seconded by Vice-Chair Rick Nagel to approve the Certified Contract as presented, was approved as per the following vote:
Ayes: Staten, Piacentini, Shinn, Watson, Nagel, Prewitt
Noes: None
Absent: McAlister
Abstain: None
RECESS / ·  None Called
FACILITIES UPDATE / ·  Business Manager David Marshall informed the Board that the first summer project of replacing the playground at PES is off to a good start. The auction that was recently held at the high school raised about $4,100 dollars and will help to clear out some equipment from those rooms at PHS.
FINANCIAL UPDATE / ·  David Marshall stated that in July he would like to provide the Board with a preliminary year-end budget results.
SRO ANNUAL AGREEMENT / ·  Chairman Prewitt asked the Board to review the SRO Agreement and consider it for adoption at the next meeting. It was noted that a line contained language regarding the Superintendent that should be changed to read “his/her”.
ANNUAL AGENDA ITEMS / ·  Chairman Prewitt asked the Board to consider the Annual Agenda Items for action at the next meeting.
CLASSIFIED CONTRACT / ·  Chairman Prewitt stated the Classified negotiations have begun and the District expects a relatively quick and positive outcome. He stated that the District has a long and positive history with the Classified employees, who know our culture and how we act in PTS. The District has been transparent with all staff and this transparency will continue over into the Classified contract discussions.
BOARD POLICY REVIEW
Policy GBM – Staff Complaints
Policy JFG – Student Searches / ·  Chairman Prewitt presented Policy GBM and JFG to the Board to review as action items at the next meeting. Supt. Sayre informed the Board she included the accompanying forms for the Board to view the legal language involved relating to these policies. The JFG-AR includes the form for that policy, and the District may be able to clean up some language by adopting it.
LEGISLATIVE UPDATE / ·  Supt. Sayre informed the Board that the legislative session has increased the education fund to 7.4 million.
REVIEW OF NEXT MEETING AGENDA / ·  Chairman Prewitt reviewed the expected items on the next agenda. The next meeting will be an organizational meeting and will be held on July 9th, 2015 at the District Office and will include the following:
Oath of Office
Election of Officers
Consent Agenda
SRO Agreement
Annual Agenda Items
Board Policy GBM
Board Policy JFG
Facilities Update
Financial Update
Board Policy Review
Legislative Update
ADJOURNMENT / ·  7:28

Teresa Sayre, Clerk of the Board Craig Prewitt, Chairman of the Board

Recording Secretary: Sarie Wu,

Board/Executive Assistant