For New Staff & Subs
2015-2016
Table of Contents
Pay Schedule page 3
When Will I Receive My First Check? Page 4
Direct Deposit page 4
Where Will My Check Be? Page 4
Payroll Errors page 5
Active Annuities page 5
STRS/SERS page 5
Mandatory Deductions page 5
Collecting Income Taxes for Other Cities page 5
Ohio School District Income Tax page 6
Fiscal Department Staff page 6
Changing Address and Phone Information page 6
CUYAHOGA FALLS CITY SCHOOL DISTRICT
2015-2016
School Year
Pay Dates
July 2015 – August 2016
PAY DATE / PAY PERIOD07/10/15 / 06/14/15 – 06/27/15
07/24/15 / 06/28/15 – 07/11/15
08/07/15 / 07/12/15 – 07/25/15
08/21/15 / 07/26/15 – 08/08/15
09/04/15 / 08/09/15 -- 08/22/15
09/18/15 / 08/23/15 – 09/05/15
10/02/15 / 09/06/15 – 09/19/15
10/16/15 / 09/20/15 – 10/03/15
*10/30/15 / 10/04/15 – 10/17/15
11/13/15 / 10/18/15 – 10/31/15
11/25/15* / 11/01/15 – 11/14/15
12/11/15 / 11/15/15 – 11/28/15
12/23/15* / 11/29/15 – 12/12/15
01/08/16 / 12/13/15 – 12/26/15
01/22/16 / 12/27/15 – 01/09/16
02/05/16 / 01/10/16 – 01/23/16
02/19/16 / 01/24/16 – 02/06/16
03/04/16 / 02/07/16 – 02/20/16
03/18/16 / 02/21/16 – 03/05/16
04/01/16 / 03/06/16 – 03/19/16
04/15/16 / 03/20/16 – 04/02/16
*04/29/16 / 04/03/16 – 04/16/16
05/13/16 / 04/17/16 – 04/30/16
05/27/16 / 05/01/16 – 05/14/16
06/10/16 / 05/15/16 – 05/28/16
06/24/16 / 05/29/16 – 06/11/16
07/08/16 / 06/12/16 – 06/25/16
07/22/16 / 06/26/16 – 07/09/16
08/05/16 / 07/10/16 – 07/23/16
08/19/16 / 07/24/16 – 08/06/16
*these are posted on our website at www.cfalls.org on the Treasurer’s page
Welcome to Cuyahoga Falls City Schools
As a new employee of Cuyahoga Falls City Schools I’m sure you have many questions and you are not sure who to ask or where to find the answers. There are many forms and information necessary before you can be added to our payroll. I hope you will find this booklet helpful in answering many of your questions.
You will receive a New Employee Packet which will include the following forms.
These items must be submitted before you can be added to our payroll system.
From the Human Resource Office / From the Payroll Department* College transcripts / * W2 Federal Tax Form
* Other district experience / * State Tax Form
* State Teaching Certificate or License / * Direct Deposit form/voided check
* Bureau of Criminal Investigation verification (BCI) / * Retirement Form
* TB Test Certification / * Medical Forms
* I-9 form / * Life Insurance Forms
* Drug Test / * Employee Kiosk
* PPST or NTE/Praxis Scores (Certified Staff) / * Annuities
* DRM form - Division of Homeland Security
* Benefits Information
When Will I Receive My First Pay Check?
Before anyone can be paid by Cuyahoga Falls City Schools he/she must be hired by the Board of Education. Employees are paid, per the schedule on page 3, every other Friday; 26 times per year. Depending on whether you are a Contracted Employee, or a Time Sheet Employee, it will determine when you will receive your first pay. Every attempt is made to pay you on the next scheduled pay date after you begin working. However, on occasion coordination of the board meeting date when approval for hiring takes place, the employee’s start date, and paperwork processing can cause an unavoidable delay in the first pay.
Direct Deposit
All employees are required to receive their pay through direct deposit. You must complete a direct deposit form and supply the payroll office with a voided check to get this setup for you. Your pay will be held until this information is provided. Pay vouchers are e-mailed on the Wednesday before the pay date. Hard copies of pay vouchers are not provided. Regular employees can download pay vouchers from their Employee Kiosk account. Please never close an account or change banks without first contacting the payroll Department so that the transition may be made smoothly with no interruption in your pay.
Where Will My Check Be?
Checks are issued for an employee’s first pay and/or if a change is made with bank account information. Checks are sent to the employee’s school of record on the pay date unless other arrangements are made by the employee. Substitute employees will receive their first pay check via regular mail.
Time Sheet Employees
The first pay date for time sheet employees will be determined by the date the Board of Education meets and approves you for hire. In cases where days are worked prior to board approval, time sheet employees will be paid for that time on the first subsequent pay. Time sheets must be signed by the supervisor, and you cannot be paid without supervisor approval. You must turn your time sheet in to your supervisor by the date(s) indicated on the Pay Schedule on page 3 (last day in a pay period) in order to allow adequate time for their approval and transfer to the payroll department. If the payroll department has not received your time sheet by the due date you will not be paid until the following payroll date. Separate/special pays cannot be run for this situation. If you will be absent and cannot turn in your time sheet on time, it is your responsibility to notify your supervisor so that necessary arrangements can be made with the payroll department.
Payroll Errors
We strive to make sure that errors do not happen, however, there are times when we do have to deal with this situation. All errors will be corrected on the payroll that follows the pay in which the error occurred.
Active Annuities
Contact Mallory DePompei – Payroll Supervisor at (330)926-3800 extension #502074. She can provide a list of current annuity companies. Current companies are also listed on the Treasurer’s website.
STRS/SERS
All school districts in Ohio pay into either (STRS) State Teachers Retirement System for certified staff or (SERS) School Employees Retirement System for classified staff. We do not pay into Social Security for retirement purposes. 13% of your annual salary is paid to STRS or 10% to SERS toward your retirement. The Board of Education is required to pay 14% of your annual salary into either STRS or SERS. This benefit is pre-taxed so that your annual salary is decreased for income tax purposes.
Mandatory Deductions
By law you are required to pay the following deductions:
· State Teachers Retirement System (certified staff only) 13% of gross per pay
· School Employee Retirement System (classified staff) 10% of gross per pay
· Federal taxes
· State taxes
· Medicare – 1.45% of gross per pay
· Cuyahoga Falls City Income tax – 2% of gross per pay
· Union dues of the appropriate union, per contract, if hired as a regular employee.
Collecting City Income Taxes
Cuyahoga Falls City Schools only collects and pays city taxes to the city of Cuyahoga Falls. If you live in another city that requires you to pay city income tax, you will need to make arrangements with your local city income tax department, if the tax differs from the Cuyahoga Falls City 2% tax.
Only regular employees scheduled to work at Silver Lake Elementary School will not pay city tax to Cuyahoga Falls, they will pay 2% city tax to the Village of Silver Lake.
Ohio School District Income Tax
If you live in a school district that collects a school district income tax, you must let our payroll office know this information. If the rates changes at any time it is your responsibility to notify the payroll department of that change.
Fiscal Department Staff
David Hoskin – Treasurer 502071
Katie Brugger – Assistant Treasurer 502070
Mallory DePompei – Payroll Supervisor 502074
Trish Peters – Payroll Clerk/Admin Secretary 502073
Kim Cole – Accounts Payable 502072
– EMIS 502075
Peggy Whitcomb – Benefits Coordinator 502020
Making Changes in Contact Information
Please contact Mallory DePompei with any changes that could affect your payroll information – address, phone number, tax information, banking information, etc… Forms can be found online at www.cfalls.org under the Treasurer’s link. Address and phone number changes can be emailed to Mallory at She will, in turn, inform the others at the Administration Office who need this information. It is very important that we have your current contact information on file. All board policies can be found on the district web site http://www.cfalls.summit.k12.oh.us/ under the Board of Education tab.
Benefits Information
Please contact Peggy Whitcomb – Benefits Coordinator for information about District benefits.
Health Care Coverage – Status 1 and Status 2 employees are eligible for health care coverage at rates agreed to per negotiated agreements with CFEA, SEIU1 and OAPSE. Please ask your Union Representatives for copies of each perspective agreement.
If you have any question please feel free to contact the Payroll Office at 502074.
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