Sweetwater County Joint Travel and Tourism Board

May 11, 2016

T&T Office

Rock Springs, WY 82901

A.  Call to Order

1.  There was no call to order since the meeting was cancelled. There were 5 actions taken, payment of the May 2016 bills, Annual Office Lease, RSCC Brochure Racks, Flaming Gorge Map Creative, ESTO Conference.

B.  Roll Call

1.  Not applicable.

C.  Approval of Agenda

1.  Not applicable

D.  Correspondence

1.  Not applicable

E.  Public Comment

1.  Not applicable

F.  Approval of Minutes

1.  Not applicable

G.  Secretary-Signing of Minutes

1.  Not applicable

H.  Payment of Bills

1.  Payment of the bills was done by an email vote. Allan Wilson, Bridget Renteria, Janet Hartford, Liisa Anselmi-Dalton, Kelcie Hammond and Erika Koshar all responded to the email vote and all voted favorably with Mark Lyon abstaining. Checks #3074 thru #3101 were approved (6-0) and electronic payment of $3,754.80 to EFTPS for federal taxes and payroll liabilities, in the total of $94,064.59.

I.  Chairperson’s Report

1.  Not applicable

J.  Vice Chairperson’s Report

1.  Not applicable

K.  Treasurer’s Report

1.  Not applicable

L.  Director’s Report

1.  Not applicable

M.  Old Business

1.  Not applicable

N.  New Business

1.  Annual Office Lease – An email vote was taken for the annual renewal of the T&T office lease for $1,000 per month. Allan Wilson, Bridget Renteria, Janet Hartford, Mark Lyon, Erika Koshar, Kelcie Hammond, and Liisa Anselmi-Dalton all responded to the email vote and all voted favorably. The annual office lease was approved (7-0).

2.  Rock Springs Chamber of Commerce brochure racks: $1,247 - These racks were expected and the funds will come out of board discretion. Allan Wilson, Bridget Renteria, Janet Hartford, Mark Lyon, Erika Koshar, Kelcie Hammond and Liisa Anselmi-Dalton all responded to the email vote and all voted favorably. The RSCC brochure racks were approved (7-0).

3. Flaming Gorge Map Creative: $2031 – This is for the FG map kiosks that are being installed on Hwy 191 and Hwy 530 next to the gateway signs that were installed last year. Jenissa applied for a $15,000 grant from the state to cover the construction of the kiosk and fabrication of the map signs, but it doesn’t cover the creative development of the maps, so T&T needs to cover that part. This has already been budgeted for.Allan Wilson, Bridget Renteria, Janet Hartford, Mark Lyon, Erika Koshar, Kelcie Hammond and Liisa Anselmi-Dalton all responded to the email vote and all voted favorably. The Flaming Gorge Map Creative was approved (7-0).

4. ESTO (Educational Seminar for Tourism Organizations): This is a conference in August 2016 put on by the US Travel Association and some of the Wyoming Office of Tourism staff will be attending as well. I have attended several times in the past and have found it to be very beneficial, but haven’t attended in the last 3 years. I would like approval for both Johno and I to attend because the flights are so reasonable and we will be able to cover more breakout sessions. In order to get the early bird pricing on registration, we need to register this month. The total for both of us to attend is $5,000. However, I only need approval for $2,500 out of this FY budget because the hotel and food will be paid in August. I will ask for the additional funding at the July meeting to cover those expenses. There is room in both budgets to cover these expenses.Allan Wilson, Bridget Renteria, Janet Hartford, Mark Lyon, Erika Koshar, Kelcie Hammond and Liisa Anselmi-Dalton all responded to the email vote and all voted favorably. The ESTO conference was approved (7-0).

O.  Adjournment

1.  Not applicable

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Secretary’s signature Date

Minutes submitted by Carol Volsey