Major Event Questionnaire

Major Event Questionnaire

Name of Event: ______

Organization Name (No Abbreviations): ______

Requested Event Date: ______Requested Venue: ______

Contact #1: ______Contact #2: ______

Telephone #: ______Telephone #: ______

1. Please describe the requested event in detail: (add additional sheets if necessary)

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2. Please list all ticket pricing and distribution information below:

Ticket Prices: JCSU Students: $ ______(Advance) $ ______(Day of Show)

General Public: $ ______(Advance) $ ______(Day of Show)

Initial Distribution: Date: ______Time: ______am/pm

The total number of tickets available to be printed and sold will be determined by the

Office of Student Activities using the following formula:

Facility capacity

– # of program participants/complimentary ticket holders

= # of Tickets Available for Distribution

Would you like the maximum amount of tickets available for sale? Yes No

If not, how many would you like printed for distribution? ______

Number of complimentary tickets needed. ______

3. How do you plan to pay for this event? ______Account #: ______

4. Are there contracts and/or technical riders involved with this event? Yes No

If so, please list and/or describe below: (This includes any Performance Agreements)

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5. Are any special props or equipment rentals required for this event?

If so, please list below. (i.e., staging, cocktail tables, etc.)

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6. Will this event involve any on-site sales or solicitation beyond admission? Yes No

If so, please describe (i.e., book signings, merchandise sales, concessions, etc.)

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7. Is a dress rehearsal required for this event? Yes No

If so, please answer the following questions:

Preferred Venue: ______Date: ______Start Time: ______End Time: ______

In the event the preferred venue cannot be secured, please detail the facility requirements needed in order to facilitate a successful rehearsal. (i.e., open floor space for 20 and a 20’ by 20’ stage)

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8. Event participants. Please estimate the overall number of participants in this event. A full list of all participants will be required one week prior the event.

Program Participants ______Hosts/MC’s ______Special Guests/V.I.P.’s ______

Musical Acts, Guest Speakers, DJs, etc. ______Production Crew ______

Out of the noted participants how many are under the age of 18? ______

Please note, all student organization events requiring admission fees and/or donations must fill out and submit a Fundraising and Solicitation Form through the Office of Student Activities.

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Requestor Name Signature Date

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Advisor/Dept. Head Name Signature Date

For Student organizations only:

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Director for Student Activities Signature Date

Upon completion of this form, the OSA office will review your event request. Once your event has been confirmed, you will be contacted by the OSA office to schedule an initial meeting concerning the details of your event. Please come prepared with the following: Program Timeline/Format, Copy of Event Flier, Audio/Visual Requirements, and a detailed list of all participants and special guests.

Memorial Union, Lower Level, 100 Beatties Ford Rd, Charlotte, NC 28216

Telephone Number (704) 378-1046 Fax Number (704) 330-1460 www.jcsu.edu

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