SALTFLEETBY PARISH COUNCIL
Web Site: parishes.lincolnshire.gov.uk/saltfleetbyGroup
Councillors,
You are summoned to the Parish Council meeting of Saltfleetby Parish Council which will be held on 1st September 2015 at the Marshland Community Centre at 7.30pm
The meeting will commence with a maximum of 10 minutes Open Forum for members of the public to raise any issues. Parishioners are then requested not to interrupt during the business of the meeting.
Signed: Jean Brown
Jean Brown, Parish Clerk
20th August 2015
AGENDA
Statutory Procedures:
1. APOLOGIES and approval for absence
2. NOTES of the Parish Council Meeting held on Tuesday 11th August 2015 to be approved as minutes & any matters arising to be noted.
3. DECLARATIONS OF INTEREST – To receive any declarations from Councillors; Council to consider any written requests for Dispensations & resolve whether to grant acceptance.
Items for Decision:
4. DEFIBRILLATOR PURCHASE – Council to consider locations for siting and the purchase of appropriate lockable cabinet to house it
5. FINANCIAL MATTERS
a. Accounts to be paid/authorised –Clerk’s salary & expenses for August; Hi-Lite Signs – St Clements Trip Hazard Signs - £45.60; B Stapleton – Reimbursement – Wood for Signs at St Clements Churchyard - £9.79; J Brown – Reimbursement – Avast Clean-up for Laptop - £14.99; J Brown – Reimbursement – St Clements Uneven Surface Signs - £60.00; Authorisation only: A Warne – Editing of Newsletter - £50.00, C Statham – Delivery of Newsletter - £50.00 & Warple Press – Printing of Newsletter - £35.00
b. Councillors Monthly Budget Reports –Council consider the circulated Report as at 8th July 2015 resolve to accept & Chairman to sign (emailed & circulated). Council to agree changes to resolve shortfalls in headings with over-budget figures
c. Funds Received – Council to note a donation of £10.00 received for old ink cartridges (defunct printer) & paid into Unity Trust Bank Account.
6. PLANNING APPLICATIONS
Application Requiring Comment: N/063/01534/15 – EnergieKontor UK Ltd – Environmental Impact Assessment (E.E.C. Directive 85/337/E.E.C. as amended by Council Directive 97/11E.C) for a scoping opinion with respect to the erection of 2 no. 2ind turbines – Land south of Carlton Grange, Thacker Bank, Great Carlton/Gayton Le Marsh, Louth – Responses by 4th September.
Applications received following publication of the Agenda
7. SPEED INDICATOR SIGNS – Cllr Stapleton to update on any approaches to residents regarding tree encroachment at unit locations & Council to resolve any further action required; Council to receive any update from the Clerk on Highways checks for additional locations
8. ST CLEMENTS CHURCHYARD – Cllr Stubbs to update on a date for the tree work at St Clements Churchyard; Cllr Stapleton to update on the signs posted in the churchyard & Council to consider any outstanding items that require attention
9. PERSONNEL COMMITTEE – Council to elect a replacement for Cllr MacDonald (Chairman should not be a member)
10. JUBILEE COMMITTEE – Council to receive any update on the BT Box Placements & work of the Committee
11. LOUTH TOWN FC/MARSHLAND COMMUNITY CENTRE – Council to note any response from the Jubilee Committee on its suggestion of looking into using the Old Village Hall Funds towards legal expenses on investigating the acquisition of a lease/part ownership of The Marshland Community Centre; Council to consider the legal advice received on content of any lease & resolve further action to be taken at this time.
12. LALC - TRAINING – Members to note the Training Schedule with LALC & inform the Clerk of their dates for attendance; LALC COUNTY COMMITTEE NOMINATION FORM – Council to consider any nomination for the County Committee & resolve accordingly; LALC News
Items for Discussion:
13. HIGHWAYS & FOOTPATHS – To receive any update on outstanding matters (See Appendix A) & to consider new items for the Clerk to report. Council to receive a report on the joint inspection of North End Lane/Three Bridges Lane with EnergieKontor UK Ltd & resolve any further action at this time that may be required.
14. ALLOCATION OF RESPONSIBILITIES – Councillors to bring suggestions of items they could assist Council with; Council to consider the suggestion of a trial period of ‘Portfolio Leading’, i.e. collating any reports/information received on individual topics by Councillors in order to evaluate whether the way of working aids or reduces efficiency. Council to consider the implications of Data Control & note that currently the Clerk is the registered Data Controller for the Council & thereby authorised to receive & distribute any communications on behalf of the Council.
15. BROADBAND – Council to receive any update from LCC on the current situation.
For Information:
16. DISTRICT COUNCILLORS REPORT – Cllr McNally to report
17. COUNTY COUNCILLORS REPORT – Cllr McNally to report
18. CLERK’S REPORT – For information only
19. PLANNING DECISIONS/INFORMATION – Letter from ELDC re Primrose Farm, Howdales Road, South Cockerington – Siting of caravans for residential use & laying of a roadway (hard-core)
20. REPORTS FROM OUTSIDE BODIES – To receive any reports
21. CORRESPONDENCE –.ELDC – Evolving Area Committees information; Details of South Site Saltfleet Haven; Email from the Charity Commission regarding the Old Village Hall Charity;
22. COUNCILLORS REPORTS – To receive any reports
23. ITEMS FOR THE NEXT AGENDA – To receive any items for the next agenda
24. CLOSING THE MEETING TO PUBLIC & PRESS – In accordance with The Public Bodies (Admission to Meetings) Act 1960 it was resolved to close the meeting to public & press in order to discuss matters of a contractual nature for the Clerk.
20. COUNCIL RESPONSIBILITIES AS AN EMPLOYER/CODE OF CONDUCT – Chairman to remind Council of its responsibilities with regard to staffing & the Council’s Code of Conduct
Extraordinary Meeting Thursday 3rd September 2015; the next planned meeting is on Tuesday 6th October 2015
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