Meeting w/ Justice Mary Beth Kelly and State Court Administrator, Milt Mack

September 9, 2015

JJ Data Sharing Project Talking Points

  1. Purpose of the Project: To develop a data sharing model based on national standards (NIEM, GRA) that will allow the exchange of juvenile justice data among the courts and the state using common data terminology and data definitions.
  2. Funding:
  3. Supported by MCIO, David Behen
  4. Bureau of Justice Assistance
  5. $500K to implement the Multijurisdictional Juvenile Justice Data Sharing Implementation Project by December 31, 2015
  6. Fiduciary: 20th Circuit Court on behalf of Juvenile Justice Vision 20/20
  7. Originally Proposed Central Repository: Judicial Data Warehouse
  8. Originally Proposed Pilot Sites: Ionia (JIS), Kalamazoo (Tyler), Kent (CourtView), Berrien (BizStream and working with SCAO on MiCourt development), Ottawa (BizStream)
  9. Model Development Participants:
  10. All pilot courts
  11. Several other courts
  12. State Court Administrative Office
  13. Dept. of Technology, Management and Budget
  14. National Center for State Courts
  15. SEARCH, The National Consortium for Justice Information and Statistics
  16. Michigan Department of Health and Human Services (DHS and DCH
  17. Michigan Department of Education
  18. Michigan State Police
  19. Michigan Sheriffs Association
  20. Prosecutors
  21. Supreme Court AOC, State of Ohio
  22. Judges
  23. Grand Valley State University/Department of Criminal Justice
  24. GVSU/ Community Research Institute
  25. Michigan Juvenile Detention Association
  26. Functionality of Model/Benefits to State and Courts
  27. Provides bi-directional exchange of JJ data among the courts to improve services to youth and families in transfer cases; provides the courts the ability to identify other courts in which a referred youth have been involved.
  28. Provides bi-directional exchange of JJ data between the courts and the JDW/State
  29. Improves the quality of JJ data by courts tracking and entering consistent data elements using consistent definitions
  30. First step to creating a common language in JJ and the JDW
  31. Utilizes the expertise of the juvenile court administrators and judges through the development process which builds trust and improved engagement.
  32. Achievements to Date
  33. Designed the Multijurisdictional Juvenile Justice Data Sharing Model utilizing Global Reference Architecture and the National Information Exchange Model which are national justice data collection standards. (See schematic)
  34. Created a Juvenile Justice Data Dictionary which identifies data collection elements and also, consistently defines the elements. This was achieved through consensus among the juvenile courts.

(See www.gvsu.edu/juvenilejusticevision20/20)

  1. Developed Service Specification Packages for technical integration with various case management systems.
  2. Established an enterprise service bus called Open Justice Broker. This allows for the bi-directional exchange of data between the state (JDW) and the courts.
  3. Trained technical providers in NIEM and GRA standards.
  4. Established an approach to identity management and security access to the model with MiCAM/DTMB.
  5. Hosted an identity management training and planning session.
  6. Drafted data sharing agreements with each pilot court.
  7. Drafted contracts with each pilot court.
  8. Met with the State of Ohio to share Model per grant requirement.
  9. Developed an alternative system with no state involvement upon withdrawal of state funding, allowing six medium to large juvenile courts to exchange data and use a private, secure central repository source.
  10. New pilot courts are now identified as: Kent, Ottawa, Berrien, Macomb, Washtenaw, Kalamazoo
  11. Supports proof of concept for grant and others
  12. Provides potential to mine data using improved, consistent JJ data
  13. Provides potential for the courts to mine their respective data
  1. Governance: Provided by Juvenile Justice Vision 20/20 Executive Team
  2. Project Management: Provided by 20th Circuit Court, Juvenile Services Division
  1. Next Steps:
  2. Implement the Model in all six pilot courts by December 31, 2015.
  3. Provide ongoing technical assistance to pilot courts.
  4. Obtain and identify ongoing project management to the juvenile courts.
  5. Complete unfinished work on the OJB through DTMB and pay SEARCH for the work completed per their contract with DTMB.
  6. Explore/identify other courts who are interested in implementing the Model, establishing appropriate data sharing agreements with them.
  7. Seek sustainable funding to roll out Model to additional juvenile courts.

Justice Kelly/Milt Mack Meeting Talking Points – JJ Data ProjectPage 1