Trinity United Church

PROPERTY COMMITTEE MEETING MINUTES

Opening Minds, Opening Hearts, Opening Doors

Meeting Date:Tuesday,May 15, 2018 Location: Library, Trinity United Church

Attendees / Regrets
Bill LeGood
Fred VanderBeek
Wayne Brown
Clarence McCloskey
Ron Livingstone
  1. Welcomeand Candle Lighting–Wayne Brown welcomed everyone. Meeting called to order at 19:11 h.
    Committee thanks Bill for bringing a delightful cake for us to enjoy.
  2. Minutes – Moved by Clarence McCloskey and seconded by Fred VanderBeekthat the Aprilminutes be adopted as circulated. Approved.
  3. Agenda for May 15, 2018–Agenda approved as circulated.
  4. BoardUpdate and News
  5. Review of Outstanding Action Items from Previous Meeting
    a) Replacement Windows- Inside Work Update–2nd coat of mudding completed around windows of the two washrooms and the Nursery and the holes left from removal of water fountain and stairlift associated signage and equipment.
    Action Item – Mudding to be completed around stairwell window and sanding a priority to be completed by Billfor Wayne by summer for painting. Women’s washroom wall will need to have new vinyl covering on window wall.
    b) Servicing of Power Generator – Fred has rewired generator for safety reasons. Generator will not start.
    Action Item – Fred will arrange to take Generator to Lunshoff in Smithville for servicing.
    c) Replacement of Upper Parking Lot and West Narthex Doors – Wayne has spoken to both Paul Tomlinson and Dave Grosvenor and have e-mailed the Trustees with details of the request including estimated cost requesting their support to fund the replacement this year. A response expected after the Trustees have met.
    d) Painting of West Main Corridor Door and Murray Street Stairwell Door; East/South Windows of UA/LA –Nothing to report.
    Action Item - Wayne Brown to get minimum of 2 quotes broken down by project area for next meeting.
    e)Church Sign Capping andFinal Painting of ends and top –
    Action Item - Bill LeGood and Property Committee to complete summer 2018.
    f) Outside Repair of Stained Glass Window –.
    Action Item - Placed on hold until Bill LeGood gets his Working at Heights and Fall Protection Certification. Committee considers other issues higher priority.
    g) Asphalt Sealing of Cracks in Asphalt –
    Action Item Completesummer 2018 sealing asphalt cracks withProperty Committee work crew.
    h) Water Fountain Installation Status – Installed and operational as of May 8th.
    Action Item –Fred VanderBeek and Bill LeGood will set date to install new electrical outlet box for fountain.
    i) GBF Use of Facility for Christmas Hampers in Memory hall and Upper and Lower Assembly –
    Property Committee approved charging GBF established Trinity honorarium fees for daily use of facility rooms and the requirement that GBF lay down rubber-backed carpert runners at their expense to minimise salt and water damage to hardwood floors.
    Action Item –Wayne Brown to contact GBF Executive Director informing the organisation of the change.
    j) Delay in Spring Clean Up Day - Both Saturday mornings scheduled for cleanup were rainy days but removal of brush and garbage from Dungeon was completed by Property Committee.
    Building Maintenance Report -
    a) Building Security/Fire/Health and Safety/ Fire Panel –Couple of lamps required replacement based on last testing
    Action Item -Bill and Clarence will perform test Monday June 18th @ 7:30 h.
    b) Building Utilities (boilers, Internet, water, heat, gas, electricity) -No issues. WIFI issues regarding the solar panel monitoring box will be resolved by hardwiring the monitoring box using LAN cabling. A small hole will be drilled through the wall to get the cable to the outside of the bulding.
    Action Item – Bill LeGood will supervise completion of the work.
    c) Basement Washroom Floor Extension to cover storage tank and macerator pump– Bill has built floor over tank. Raising the floor in area where toilet is positioned still to be completed.
    Action Item-Bill to co-ordinate with committee when he plans to do the work so the committee can assist him; he requires 1 -2 daya to complete framing this project – build floor and bulkhead around pipes for macerator and bulkhead in basement music room to cover the sewer. Aim to have completed by end of June.
    d) Replacement of Electrial Plug Outlets – Many old outlets require replacement.
    Action Item – Fred VanderBeek replaced several during spring cleanup but others still need to be replaced as time and need warrants.
    e) Two Excess Windows Stored in Boiler Room – Committee decided to offer first to Ken
    Action Item – Wayne Brown has spoken to KenPettigrew who has agreed to take the smaller of the two windows and will consider if he has a need for the second for an agreed upon donation to the church.
    f) Removal of Carpet from Memory Hall Stage Floor –Pen Players removed old dirty carpet from the stage exposing beautiful hardwood floor. Pen Players plan to purchase a replacement covering that can be laid out for theatre use and then removed.
    Action Item Cleaners will wash the floor. Bill and Committee will use the remaining wax to refurbish the finish on the floor.
    g) Battery Backup in Narthex Sump Pit – Battery pack failing to charge and according to the manual the 7 lithium-based batteries require replacement.
    Action Item – Investigate on-line where/how to order replacement batteries.
    h) Replacement of wheels on Communion Table – Old wheels were flat and too small and was marking the hardwood floor.
    Action Item – Bill replaced wheels with much larger and that can be locked; rolls very easily across the floor.
    i) East Windows of Gymnasium – Concerns expressed by pickleball players about the lack of cross ventilation.
    Action Item – WMost east windows now open. Openings were made in metal screens and window trim removed to loosen the windows so they can be raised. Windows on the inside need to be painted. Marilyn O’Rourke has indicated that the Pickle ball players will help paint.
    Grounds Maintenance
    a) Upper Parking Lot and Sidewalk and Steps anti-slip Coating –
    Smooth concrete very slippery this past winter requiring considerable salt resulting in major damage to the box wood hedge for the first time in over 10 years boxwood has been planted
    Action Item – Clarence McCloskey recommended applying sealant and while still wet apply fine sand box sand sand and allow to dry to make rough surface. Clarence will be responsible for organising this work be completed during late summer/early fall
    Action Item – Major portions of boxwood hedge will require major cutback to remove salt damage stem tissues and/or replacement of complete plants – Completed
    b) Spring Lawn Mower Maintenance–Service of both mowers by Lunshuff Completed.
    c) Lawn Mowing – Lewis has cut the lawn twice as of May 15th.
    d) Tree Removal – Clarence McCloskey and Wayne Brown removed mulberry tree from property line that was growing completely over neighbour’s pool. Completed
    e) Mulching of Beds and Trees –Completed by Wayne– ran out of mulch for a few areas.
    f) Grading/Creating Swale/Grass Seeding – 2 days of work required – grass seed now germinated. Completed by Wayne.
    g) Sidewalk Repairs North end of Sanctuary –Clarence and Ron drilled holes for rods but did not complete because soil still needs to settle.
    Action Item – Ron and Clarence will purchase 5+ bags of ¾-1” gravel for the base of the sidewalk and to fill with stone so boards can be removed and concrete poured in late summer.
    h) Other sidewalk Concerns – In a quick walk about, the committee identified locations that could be considered dripping hazards.
    Action Item - Committee members to investigate low cost solutions throughout the summer.
    New Business
    No new business raised.
    Next Meeting
    Date: Tuesday,June 19,2018 Time: 19:00 hLocation: Lower Assembly
    Meeting adjourned at 21:35 h.
    Minutes recorded and submitted by Wayne Brown.

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