Coastal Activities Board Executive Board & Committee Chair Application Packet
This packet is designed to inform you on what exactly Coastal Activities Board at CCU does, more importantly this packet will go in to detail about the structure of the organization and the expectations of our members. Coastal Activities Board (CAB) is one of the most active organizations on campus that organizes and maintains co-curricular activities and programs for Coastal Carolina University. Coastal Activities Board, which is student run, provides a variety of quality entertainment and leadership opportunities to all Coastal Carolina University students. CAB is completely staffed and operated by students and gives studentsa chance to get involved in planning events by providing opportunities to play an active role on the Executive Board or on a variety of committees throughout the year.
We are looking for hard working and dedicated students to be a part of Coastal Activities Board! By being a part of this organization you will have the opportunity to plan events for the Coastal Carolina community. For the upcoming spring semester we are requiring all students that are interested in being in CAB to participate in the application process so we can determine which area you are specifically interested in so you can gain more experience with planning and executing events! At the conclusion of the spring semester we will reopen the application process for the academic year 2014-2015. If you have any further questions regarding Coastal Activities Board Executive Board, Committee Chair, and General Member application process, please feel free to contact us!
Sincerely,
Maya Burney
Executive Coordinator, Coastal Activities Board
Tyger Glauser
Assistant Director, Office of Student Activities and Leadership
Important Dates
Monday, October 14, 2013: CAB Applications Available
Tuesday, October 22, 2013: CAB Interest Meeting – 5pm-5:30pm – Student Center Room 206
Wednesday, October 23, 2013: CAB Interest Meeting – 5:30pm-6:00pm – Wall 318
Monday, November 4, 2013: Applications Due
Wednesday, November 6, 2013: CAB Interviews
Monday, November 11, 2013: CAB Interviews
Wednesday, November 13, 2013: CAB Interviews
December 14th-15th: CAB Retreat – Location & Time TBA
Membership Application - Spring 2014
Please complete and return to CAB Office (Student Center room 208) no later than
November 4th at Noon.
NAME: CIRCLE ONE: FR ☐ SO☐ JR ☐ SE☐
LOCAL ADDRESS:
MAJOR: MINOR:
GPA: STUDENT ID NUMBER:
CCU-EMAIL: @g.coastal.edu
NUMBER OF SEMESTERS INVOLVED WITH CAB:
Are you interested in a leadership position? Yes No
Note: If you are interested in a leadership position with CAB please either rank order below.
Rank executive board options from 1-5 (1 being the highest, 5 being the lowest):
President
Vice President of Special Events
Vice President of Programming
Vice President of Operations
Vice President of Marketing
Or rank committee chair positions options from 1-8 (1 being the highest, 8 being the lowest):
Marketing
Street Team
Student Night Life (SNL)
Special Events
Athletics
Traditions
Recruitment/Recognition
Secretary/Treasurer
Please type your answers to the following questions on a separate sheet to be returned with your application.
- Why do you want to be a part of Coastal Activities Board?
- Please list any programming experience (event planning) you have and leadership positions you currently or have recently held.
- Describe your understanding of the purpose of Coastal Activities Board. Additionally, please state the reason(s) you feel that CAB is an important part of Coastal’s campus.
- What types of entertainment would you like to see on campus? Be specific.
- What other organizations are you currently a part of on or off campus? What other jobs will you hold next year? What is the average amount of hours spent per week? How will you balance those responsibilities with CAB if selected to join?
- What is your favorite CAB event? Why? What went well? What would you do differently?
- What is one creative way you would advertise for an event?
ATTN: Please return your applications to the CAB office (Student Center 208) by November4th at Noon.
Job Description
Coastal Activities Board
Job Title: President
Compensation:Stipend Package $1,150 per semester (subject to change)
Hours Required:10 Office + Program hours, adjusted at advisor’s discretion
Requirements:Must have and maintain 2.5 GPA and receive appointment by the Assistant Director of Student Activities or their designee.
Available Positions:1
Essential Duties of Position
Run CAB Executive Board and General Meetings.
Create and distribute weekly agendas for the Executive Board and General Meetings
Assist with programming efforts. Delegate assignments for events to the other coordinators.
Cross train on all other executive board positions.
Serve as CAB representative on special university committees as requested by the Assistant Director of Student Activities and Leadership.
Assist with development and distribution of PR materials for events.
Attend all meetings of CAB Executive Board and CAB General Membership Board and make reports.
Attend all CAB Events, unless prior approval from the Advisor is given. You are allowed to have two excused absences with prior approval from the Advisor and allowed to have one unexcused absence per semester.
Approve detailed budgets for all events planned in a timely, organized manner.
Approve sub-committees as deemed necessary to plan and execute events.
Keep record of event expectations and outcome sheets for each event held by Coastal Activities Board.
With approval of CAB Executive Board, develop co-sponsorships as deemed necessary to plan and execute events.
Uphold the constitution and by-laws of Coastal Activities Board.
Work with Advisor to secure partnerships and co-sponsorships with other offices, outside vendors, clubs and organizations.
Serve as Assessment and Evaluation Coordinator for all CAB events, meetings, etc. and report statistics back to the Advisor and the Executive Board for application to future events.
Attend all leadership training and conferences sponsored by the Office of Student Activities and Leadership, including Stipend Retreats, special meetings and the NACA Regional and/or National Conference.
Must attend mandatory Fall and Spring Stipend Retreats. Failure to adhere will jeopardize your stipend position.
Perform any other pertinent duties assigned by the Assistant Director of Student Activities and Leadership.
Assist with OSAL events, including Summer Orientation, Family Weekend, Homecoming and Club Recruitment Day.
Must by a full time student (enrolled in a minimum of 12 credit hours) and not on academic or disciplinary probation.
Not employed more than 10 hours outside of Stipend position without prior approval of the Assistant Director of Student Activities and Leadership.
Evaluation
An evaluation of these job duties will be conducted during the Spring semester. The retention of this position is contingent upon the successful completion of all essential job duties, maintenance of 2.5 overall GPA, a positive Spring evaluation, and an interview.
Job Description
Coastal Activities Board
Job Title: Vice President of Special Events
Compensation:Stipend Package $1,150 per semester (subject to change)
Hours Required:10 Office hours + program hours, adjusted at advisor’s discretion
Requirements:Must have and maintain 2.5 GPA and receive appointment by the Assistant Director of Student Activities or their designee.
Available Positions:1
Essential Duties of Position
Oversee and serve as lead advisor for the special events and Student Night Life (SNL) committee chairs which plan movie night, bingo, late night and weekend events, game shows, open mic night, magicians, comedians, engaging issues (lectures), Teal Day, Casino Night, weekend trips, pageants, and other special events or portions of events for Coastal Activities Board.
Lead programmer for off campus events.
Coordinate and execute other CAB events as deemed necessary by the CAB Executive Board.
Serve as CAB representative on special university committees as requested by the President.
Assist with development and distribution of PR materials for events.
Attend all meetings of CAB Executive Board and CAB General Membership Board meetings and make reports.
Attend all CAB Events, unless prior approval from the Advisor and President are given. You are allowed to have two excused absences with prior approval from the Advisor and President and allowed to have one unexcused absence per semester.
Complete a detailed budget for each event coordinated in a timely and organized manner and report to the Vice President of Operations for approval.
With approval of CAB President, develop sub-committees as deemed necessary to plan and execute events.
Uphold the constitution and by-laws of Coastal Activities Board.
Work with the President, Advisor and Staff of the Office of Student Activities and Leadership to secure contracts with outside agencies, vendors, etc.
Attend all leadership training and conferences sponsored by the Office of Student Activities and Leadership, including Stipend Retreats, special meetings and the NACA Regional and/or National Conference.
Must attend mandatory Fall and Spring Stipend Retreats. Failure to adhere will jeopardize your stipend position.
Perform any other pertinent duties assigned by the Assistant Director of Student Activities and Leadership.
Assist with OSAL events, including Summer Orientation, Family Weekend, Homecoming and Club Recruitment Day.
Must be a full time student (enrolled in a minimum of 12 credit hours) and not on academic or disciplinary probation.
Not employed more than 10 hours outside of Stipend position without prior approval of the Assistant Director of Student Activities and Leadership.
Evaluation
An evaluation of these job duties will be conducted during the Spring semester. The retention of this position is contingent upon the successful completion of all essential job duties, maintenance of 2.5 overall GPA, a positive Spring evaluation, and an interview.
Job Description
Coastal Activities Board
Job Title: Vice President of Programming
Compensation:Stipend Package $1,150 per semester (subject to change)
Hours Required:10 Office hours + program hours, adjusted at advisor’s discretion
Requirements:Must have and maintain 2.5 GPA and receive appointment by the Assistant Director of Student Activities or their designee.
Available Positions:1
Essential Duties of Position
Oversee and serve as lead advisor for the Athletics and Traditions committee chairs which plan Late Night Field Day, Dodgeball tournaments, Paintball, Chantfest, CINO Day, Talent Show, concerts, and other programming events or portions of events for Coastal Activities Board.
Lead programmer for concerts.
Coordinate and execute other CAB events as deemed necessary by the CAB Executive Board.
Serve as CAB representative on special university committees as requested by the President.
Assist with development and distribution of PR materials for events.
Attend all meetings of CAB Executive Board and CAB General Membership Board and make reports.
Attend all CAB Events, unless prior approval from the Advisor and President are given. You are allowed to have two excused absences with prior approval from the Advisor and President and allowed to have one unexcused absence per semester.
Complete a detailed budget for each event coordinated in a timely and organized manner and report to the Vice President of Operations for approval.
With approval of the President, develop sub-committees as deemed necessary to plan and execute events.
Uphold the constitution and by-laws of Coastal Activities Board.
Work with the President, Advisor and Staff of the Office of Student Activities and Leadership to secure partnerships and co-sponsorships with other offices, outside vendors, clubs and organizations.
Attend all leadership training and conferences sponsored by the Office of Student Activities and Leadership, including Stipend Retreats, special meetings and the NACA Regional and/or National Conference.
Must attend mandatory Fall and Spring Stipend Retreats. Failure to adhere will jeopardize your stipend position.
Perform any other pertinent duties assigned by the Assistant Director of Student Activities and Leadership.
Assist with OSAL events, including Summer Orientation, Family Weekend, Homecoming and Club Recruitment Day.
Must be a full time student (enrolled in a minimum of 12 credit hours) and not on academic or disciplinary probation.
Not employed more than 10 hours outside of Stipend position without prior approval of the Assistant Director of Student Activities and Leadership.
Evaluation
An evaluation of these job duties will be conducted during the Spring semester. The retention of this position is contingent upon the successful completion of all essential job duties, maintenance of 2.5 overall GPA, a positive Spring evaluation, and an interview.
Job Description
Coastal Activities Board
Job Title: Vice President of Operations
Compensation:Stipend Package $1,150 per semester (subject to change)
Hours Required:10 Office Hours + Program hours, adjusted at advisor’s discretion
Requirements:Must have and maintain 2.5 GPA and receive appointment by the Assistant Director of Student Activities or their designee.
Available Positions:1
Essential Duties of Position
Serve as the chief financial and administrative member.
Serve as coordinator of Coastal Activities Board’s budget. Must have ability to maintain a current budget based upon submissions from other Executive Board members and complete a detailed budget of all expenditures in a timely and organized manner. Also make weekly reports at the CAB Executive Board Meetings.
Approve detailed budgets for all events planned in a timely, organized manner after consulting the President.
Serve as Membership Recruitment and Retention Coordinator. Actively recruit and retain a sizeable general membership for CAB.
Maintain a current CAB Membership Roster and develop an e-mail distribution list to keep members up-to-date on upcoming meetings and events.
Maintain spreadsheet of membership attendance at meetings and events.
Record all minutes at CAB Executive Board meetings.
Serve as CAB representative on special university committees as requested by the President.
Must assist in planning and executing CAB events as deemed necessary by the CAB Executive Board.
Attend all meetings of CAB Executive Board and CAB General Membership Board and make reports.
Attend all CAB Events, unless prior approval from the Advisor and President are given. You are allowed to have two excused absences with prior approval from the Advisor and President and allowed to have one unexcused absence per semester.
With approval of the President, develop sub-committees as deemed necessary to create duties.
Uphold the constitution and by-laws of Coastal Activities Board.
Work with President, Advisor and Staff of the Office of Student Activities and Leadership to complete duties assigned.
Attend all leadership training and conferences sponsored by the Office of Student Activities and Leadership, including Stipend Retreats, special meetings and the NACA Regional and/or National Conference.
Must attend mandatory Fall and Spring Stipend Retreats. Failure to adhere will jeopardize your stipend position.
Perform any other pertinent duties assigned by the Assistant Director of Student Activities and Leadership.
Assist with OSAL events, including Summer Orientation, Family Weekend, Homecoming and Club Recruitment Day.
Must be a full time student (enrolled in a minimum of 12 credit hours) and not on academic or disciplinary probation.
Not employed more than 10 hours outside of Stipend position without prior approval of the Assistant Director of Student Activities and Leadership.
Evaluation
An evaluation of these job duties will be conducted during the Spring semester. The retention of this position is contingent upon the successful completion of all essential job duties, maintenance of 2.5 overall GPA, a positive Spring evaluation, and an interview.
Job Description
Coastal Activities Board
Job Title: Vice President of Marketing
Compensation:Stipend Package $1,150 per semester (subject to change)
Hours Required:10 Office + Program hours, adjusted at advisor’s discretion
Requirements:Must have and maintain 2.5 GPA and receive appointment by the Assistant Director of Student Activities or their designee.
Available Positions:1
Essential Duties of Position
Supervise the advertising and street team committees.
Assign duties to and evaluate the Street Team members throughout the semester.
Spend 1 hour/3 days per week distributing PR materials throughout campus on a rotating schedule as a part of Street Team coordination.
Maintain and update CAB social networking websites (i.e. Instagram, Twitter, and Facebook)
Maintain the Coastal Activities Board website.
Serve as CAB representative on special university committees as requested by the President.
Must assist in planning and executing CAB events as deemed necessary by the CAB Executive Board.
Attend all meetings of CAB Executive Board and CAB General Membership Board and make reports.
Attend all CAB Events, unless prior approval from the Advisor and President are given. You are allowed to have two excused absences with prior approval from the Advisor and President and allowed to have one unexcused absence per semester.
Complete a detailed budget for marketing tools that are needed for each eventand coordinate in a timely and organized manner and report to the Vice President of Operations for approval.
With approval of the President, develop sub-committees as deemed necessary to create duties.
Uphold the constitution and by-laws of Coastal Activities Board.
Work with President, Advisor and Staff of the Office of Student Activities and Leadership to complete duties assigned.
Attend all leadership training and conferences sponsored by the Office of Student Activities and Leadership, including Stipend Retreats, special meetings and the NACA Regional and/or National Conference.