COMMUNITY HEALTH AIDE PROGRAM CERTIFICATION BOARD

APPLICATION PROCESS OVERVIEW FOR DENTAL HEALTH AIDES

Office telephone number: 907-729-3624

Email address:

WEBSITE:

Thewebsite maintainsinformation regarding the CHAP program. CHAPCB application forms, CHAPCB Standards and Procedures, contact information, upcoming events and links to other health organizations are on the website.

CHAPCB Application process:

All applications for certification are received and screened through the CHAPCB office.

The Board currently meets three times a year, January, June and October.

Applications are accepted no earlier than 3 months prior to a Board meeting date and 3 months before the health aide certification will expire to ensure dates and signatures on the application are current.

The deadline for accepting applications is one week prior to a Board meeting date. This is to have time to process, screen applications and create reports for the meeting. Applications are screened to ensure all lines are filled in; dates are dated after last required training component is completed and that supporting documents are attached. An application will not be forwarded to the Board for review which has any pending any items.

The Board accepts applications in an electronically scanned format (Adobe pdf) or by hard copy which can be the original, copy, or facsimile. Original documentswith signatures are recommended to be maintained within the organization.

Applications can be processed without application process fees received. The CHAPCB office can bill the organization. A statement is generated for each organization annually and a statement is sent to each organization after each meeting with activity.

Formal action to approve/deny applications is completed during regular Board meetings.

CHAPCB certification records are kept in electronic and paper formats and are maintained in the CHAPCB office.

Term of Certificate (CHAPCB Standards and Procedures, as amended)

Sec. 2.50.010. Effective Date. The effective date is the date of issuance under section2.50.020 [date of issuance].*

Sec. 2.50.020. Date of Issuance. The date of issuance of a certificate shall be the date thecertificate is provisionally approved by the staff of the Board or final Board approval is granted,whichever is earlier.*

Sec. 2.50.100. Expiration. A certificate as a community health aide, community healthpractitioner, dental health aide, behavioral health aide, or behavioral health practitioner expirestwo years from the last day of the month in which the Board took final action to approve thecertificate.*

*Community Health Aide Program Certification Board Standards and Procedures, as amended.

TRANSITIONAL AND TEMPORARY CERTIFICATION:

The CHAPCB office can provide transitional/temporary certification between board meetings provided the application is complete (CHAPCB Standards and Procedures, Chapter 9. Sec. 10.10.015. and 10.10.020).

AUDITS

The Board considers the audit process as a way to maintain quality assurance to ensure that certified Health Aides meet or exceed the requirements of the Community Health Aide Program Certification Board Standards and Procedures, as amended. The Board will be performing random audits to assure this standard is maintained.

CHAPCB Database

The database is where all current and past information is stored for each CHA/P, BHA/P and DHA. The database is access restricted.

CERTIFICATES

The certificate has the name, title, the duration of the certification, and a certification number composed of three elements:

  1. The year of certification;
  2. A personal identification number assigned to the CHA/P, BHA/P or DHA throughout their career; and
  3. The level of certification.

The certificate requires the signature of the:

  1. CHAPCB Chair
  2. Alaska Native Tribal Health Consortium CEO
  3. Indian Health Service Alaska Area Director

RELEASE OF INFORMATION FOR CHA/PS, BHA/Ps AND DHAS

The following information is provided if requested:

  1. Employer
  2. Term of Certification (Certified date and expiration date)
  3. Level of certification
  4. Active or Inactive Status
  5. Certification Number

CORRESPONDENCE

Emails are sent to each organization of the Boards action shortly after a meeting. Notification letters are sent to each CHA/P, BHA/P and DHA of the Boards action.

Recertification tickler letters are sent 6 months and two months before certification expires.

Employers are sent copies of all correspondence.

Please notify the CHAPCB office when a CHA/P, BHA/P or DHA is no longer employed with your organization.

TRANSFER Between Organizations

Updated application signed by referral physician, or licensed clinician, or supervising dentist, supervisor and employee.

  1. No application fee required if currently certified (unlapsed)
  2. No CE Log required (if unlapsed)

APPROVED FOR DHA 2013-12-11 / CHAPCB Application Process Overview Page 1 of 3