To Chair of Governors

~Working together to improve the lives of all Devon’s children ~

DAPH Office, Venture House, Capital Court, Bittern Road, Sowton, Exeter, EX2 7FW

01392 380518 :

5th June 2013

Dear Colleague

DAPH Annual General Meeting - Invitation for Nominations in respect of:

1)Devon Education Forum (DEF):2 vacancies - Primary LA Maintained Members and

1 vacancy (Primary Academy Member)

2)DAPH Executive Committee: 4 vacancies - LA Maintained and/or Academy Schools

As Chair of DAPH, I would like to invite you to attend our forthcoming Annual General Meeting to be held on Wednesday 26 June2013 at Buckerell Lodge Hotel, Topsham Road, Exeter EX2 4SQ commencing at 1.30pmand followed by afternoon tea.

Click to view a copy oftheAgenda which will include a briefoverviewofthe work undertaken by DAPHover the last 12 months, financial report as well asconsidering the nominations (and elections if necessary) forrepresentation on the DAPH Executive Committee andDevon Education Forum for the coming 12 months.

We are proposing a number of changes to the DAPH Constitution which arein the main concerned with enlarging the size of the elected Executive Committee and clarifying the arrangements for headteacher nominations to represent DAPH as Primary Schools Members on Devon Education Forum for both LA Maintained and Academy schools. These changes are available to view on the covering e-mail to this letter.

Assuming the above changes to the DAPH Constitution are adopted at the AGM and, in accordance with Schools Forums Regulations, we are inviting nominations to fill the above vacancies from 1st September 2013. Applications are welcome from both LA Maintained and Academy schools for the respective positions advertised above and we would recommend that any nomination is discussed with and carries the full support of the Governing Body of your school.

All nominations should be submitted on theNomination form below and returned either electronically by e-mail to or by post to the above addressand to be received no later than noon onWednesday 19th June 2013.

It is also preferable (but not mandatory) that any nominated representative for DEF would also serve as a full or associate member of the DAPH Executive Committee in order to understand fully the wider context of representing primary schools on DEF and its constituent sub-groups. If however the nominated representative is not willing to stand for election to the DAPH Executive Committee this should be indicated by deleting the appropriate clause on the attached nomination form.

All nominations to the DAPH Executive Committeeand Devon Education Forum will be considered at the forthcoming DAPH Annual General Meeting to be held on Wednesday 26th June 2013 at Buckerell Lodge Hotel, Topsham Road, Exeter EX2 4SQcommencingat 1.30pm. If you would like to attend the Annual General Meeting please telephone the above office or book on-line at

In the event that the number of nominations received exceeds the number of respective vacancies then a ballot will take place with all members present at the AGM able to vote.

Wevery much hope that you will be able to join us at the Annual General Meeting but in any event we will advise all member schools of the outcome of this process before the end of this term.

Yours sincerely

Martyn Boxall

Chair
Devon Association of Primary Headteachers

(on behalf of the DAPH Executive Committee)

~ Working together to improve the lives of all Devon’s children ~

DAPH Office, Venture House, One Capital Court, Bittern Road, Sowton Industrial Estate, Exeter, EX2 7FW
 01392 380518 Email: website:

Nomination Form

Name:
School Name:
Status: LA Maintained/Academy(delete as appropriate)
Email:
Telephone:
I wish to stand for election as: / Tick
Devon Education Forum (DEF) Primary LA Maintained Member (2 vacancies)
Devon Education Forum (DEF) Primary Academy Member (1 vacancy)
and/or
DAPH Executive Committee Member (4 vacancies)
I understand that the above role will include attendance at meetings and any necessary preparation or follow up and be funded by DAPH subject to a Service Level Agreement (wording attached).
In addition, an representativeswill be considered to represent DAPH at one of the DEF sub-groups below and I would be interested in sitting on the following group(s):
Tick
Schools Finance Group (SFG)
Schools Organisation, Capital & Admissions Group (SOCA)
In the event that there is more than one nomination for the above vacancies respectively, then a ballot will be necessary and this will take place at the DAPH AGM on 26th June 2013 at Buckerell Lodge Hotel.
Personal Statement/Pen Portrait:
Please explain why you feel you have the skills and expertise to fulfill the role of Primary Member on Devon Education Forum and/or the DAPH Executive Committee including how you believe you will be able to contribute to the aims of DAPH which represents all children within Devon’s primary schools.
(Maximum words 100)

Thank you for your nomination which should be returned to:

DAPH Office, Venture House, One Capital Court, Bittern Road, Exeter, EX2 7FW or by e-mail to: .
The closing date for applications is noon on19 June 2013.

~Working together to improve the lives of all Devon’s children ~

Service Level Agreement – DAPH Primary Representative

DAPH represents an all-schools perspective at a range of Local Authority working groups. As an association we seek to represent views which enable strategic decisions to be taken in the best interests of all children.

Equity of opportunity, which could mean an inequitable distribution of resources, is the driving principle that allows decisions for children’s specific needs to be met. Not all children have the same needs, so good decision making is often about creating the appropriate diversity to meet their needs.

Our organisation is committed to partnership working, to which end, good communication is key.

As a representative of DAPH (normal term of office being for a period of one academic year), you will be required to represent the above principles and communicate it fully at any meeting you attend. You must ensure that you provide the Executive Committee of DAPH with a comprehensive understanding of the discussions, issues and outcomes from meetings using the standard DAPH template.

This will be shared with all headteachers in Devonvia the Update newsletter published by the DAPH Business Manager. The report you submit will go in its entirety to the Executive Committee but may be edited for the Update as there are sometimes issues which develop over a period of time or, for reasons of confidentiality, cannot be shared.

This Service Level Agreement is made on:1st September 2013

Between

Devon Association of Primary Headteachers(DAPH) DAPH Office, Venture House, Capital Court, Bittern Road, Sowton, Exeter, EX2 7FW; and

The Governing Body of ______School.

______(the Headteacher).

Timescales

The Agreement covers the period from1st September 2013to31 August 2014

Purpose

The purpose of this Service Level Agreement (“the agreement”) is to set out the terms under which the School agrees for its Headteacher to act as a Primary Representative of Devon Association of Primary Headteachers (DAPH) for a period of oneacademic year.

Tasks

The Headteacher has agreed to act as a Primary Representative of DAPH and to undertake the tasks identified below:

Act as the named Primary [L/A Maintained/Academy] Member (or named Substitute) on Devon Education Forum (DEF) and actively attend all meetings (4 per annum) or as required if named Substitute member.
Act as the named Primary Representative (or named Substitute Representative) on a specified sub-group of Devon Education Forum (DEF) – Schools Finance Group (SFG) or Schools Organisation Capital Admissions (SOCA) (whichever is applicable)and actively attend all meetings (5 per annum) or as required if named Substitute Representative.
Produce notes of all meetings attended using a DAPH template, for submission to the DAPH Office within 2 days and circulation to the wider membership.
Ensure appropriate consultation with Academy Schools.
Communicate key decisions widely with Academy Schools.
Attend 1 of 2 DAPH Briefings per term.

Finance

DAPH will reimburse the School at a rate of £300 per full day (£175 per half day) per meeting attended paid in arrears at the end of each term and subject to the SLA having been duly signed by all parties and returned to the DAPH Office. In the event that a meeting cannot be attended and a substitute representative attends and is remunerated, then it may be necessary to adjust termly payment accordingly.

Location

Based at Headteacher’s own school.

Review Procedure

The parties shall review the operation of this Agreement once every academic year.

Termination

A party will be entitled to terminate the Agreement on giving a term’s written notice to the other parties.

Disputes

Disputes which cannot be resolved by the parties shall be referred by the parties to a suitably qualified second tier officer within Devon County Council People Directorate for consideration and determination.

Signed

(1)………………………………………………………………

(for and on behalf of Devon Association of Primary Headteachers)

(2) …………………………………………………………….Name Position …………………………………………….

(for and on behalf of the Governing Body of______School)

(3) ………………………………………………………………

(the Headteacher)

~Working together to improve the lives of all of Devon’s children ~

Service Level Agreement – DAPH Associate Executive Member

Our organisation is committed to partnership working, to which end, good communication is key.

This Service Level Agreement is made on :1st September 2012

Between

Devon Association of Primary Headteachers(DAPH), DAPH Office, Venture House, Capital Court, Bittern Road, Sowton, Exeter, EX2 7FW; and

The Governing Body ofxxxxxxxxxxxxxxxx Primary School.

xxxxxxxxxxxxx (The Headteacher).

Timescales

The Agreement covers the period from1st September 2013to31 August 2015

Purpose

The purpose of this Service Level Agreement (“the agreement”) is to set out the terms under which the School permits its Headteacher to act as a Member of the Executive Committee of Devon Association of Headteachers (DAPH).

Tasks

The Headteacher has agreed to act as an Associate Member of the Executive Committee of DAPH and to undertake the tasks identified below:

Attend all Executive meetings (6 per annum)
As named substitute member for Devon Education Forum (DEF), attend meetings of DEF as required. (if applicable)
Produce notes of all LA working group meetings using DAPH template, for submission to the DAPH Office within 2 days.
Ensure adequate DAPH representation at groups through the process of commissioning.
Ensure appropriate consultation.
Communicate key decisions widely.
Attend other named LA Group Meetings (if applicable).
Attend 1 of 2 Briefings per term.
Facilitate Continuous Professional Development as needs arise.
Attend and assist in the co-ordination of the DAPH Annual School Leadership Conference.

Finance

DAPH will reimburse the School at a rate of£300 per full day (£175 per half day) per meeting attended payable in three equal instalments at the end of each school term and subject to the SLA having been signed by all parties and returned to the DAPH Office. In the event that a meeting cannot be attended and a substitute representative attends and is remunerated, then it may be necessary to adjust the next termly payment accordingly.

Location

Based at Headteacher’s own school.

Review Procedure

The parties shall review the operation of this Agreement once every school term.

Termination

A party will be entitled to terminate the Agreement on giving a term’s written notice to the other parties.

Disputes

Signed

(1)………………………………………………………………

(for and on behalf of Devon Association of Primary Headteachers)

(2) …………………………………………………………….Name Position …………………………………………….

(for and on behalf of the Governing Body ofxxxxxxxxxxxxxxxxxxx)

(3) ………………………………………………………………

xxxxxxxxxxxxx(the Headteacher)