Policy for Use of the
NLC Mini Bus
Contents
PageOverview
1 Purpose
2 Further Information
3 Review
/ 1
1
1
1
Key Information
1 The Mini Bus / 2
2
Primary Information
1 Drivers of the Vehicle
2 When Driving the Mini Bus
3 Using the Mini Bus
4 Learners with Special Needs
5 Driver Numbers
6 Contact
7 Journey Preparation
8 Security
9 Health & Safety
10 Distance Travelled / 3
3
3
3
3
4
4
4
4
4
4
Appendices
Appendix 1 Mini Bus Booking Form
Appendix 2 Mini Bus Preparation Form
Appendix 3 Mini Bus Walk Round Check Form
This document is available in large print or in an alternative format that meets your needs. Please contact the HR Officer. ¾ / 5
5
7
8
September 2009 / Ref:POL0049
Policy for Use of the
NLC Mini Bus
Overview
1 Purpose
The purpose of this policy is to ensure that all users and drivers of the mini bus and vehicles used alongside the mini bus are protected at all times and adhere to safe working practices.
2 Further Information
· Director of Corporate Services
· Health & Safety Manager
· Head of School of Arts, Sport & Business
· Head of Premises.
3 Review
This policy will be reviewed annually by the writers. •¾
September 2009 / Page - 4 - / Ref:POL0049Policy for Use of the
NLC Mini Bus
Key Information
1 The Mini Bus
The mini bus is the property of North Lindsey College and is the responsibility of the School of Arts, Sport & Business. They are responsible for the taxing and MOT renewal. Arts, Sport & Business pay the lease from their consumables. All other basic checks (oil/water) will be budgeted for and carried out by the Sports and Motor Vehicles technicians.
The mini bus must only be used to carry staff and learners on educational visits.
Only mini buses fitted with seatbelts for all passengers should be used to transport learners and staff, on or off site.
The mini bus is a member of a Recovery Service details of which can be found in the bus for use in the event of a breakdown.
Other schools (within College) who wish to use the mini bus should arrange this through the Sports technician and pay the appropriate fee (currently £35 per day). (See Appendix 1). ¾
September 2009 / Page - 4 - / Ref:POL0049Policy for Use of the
NLC Mini Bus
Primary Information
1 Drivers of the Vehicle
· All drivers of the College mini bus and vehicles should:
· Be aged 21 and over
· Have a full, clean driving licence
· Hold a D1 mini bus entitlement to their licence or MIDAS Pass Certificate
2 When Driving the Mini Bus
All drivers should observe the following:
· No use of mobile phone when driving
· Have no alcohol in their body
· Not be under the influence of drugs or medication (which affect driving)
· Be fit and not tired
· Wear glasses if needed.
3 Using the Mini Bus
All drivers in charge of the mini bus should ensure that passengers:
· Wear their seat belts at all times
· Behave in an acceptable manner
· Do not distract the driver
· Do not eat or drink in the mini bus.
4 Learners with Special Needs
When learners with special needs, including, mobility difficulties, use of wheelchair, and/or need to take special equipment are part of a group, the group should all use a rented, specially adapted mini bus and not the College mini bus.
September 2009 / Page - 4 - / Ref:POL0049Policy for Use of the
NLC Mini Bus
Primary Information
5 Driver Numbers
For visits of over 20 miles distance from the College travelled, there should be two designated drivers on the mini bus.
If numbers of learners mean that a College car accompanies the mini bus, two separate drivers should drive the car.
Should the car be used for carrying luggage, one driver can use the car alone.
If the bus is to travel short distances (under 20 miles) it is acceptable for one driver to travel alone with learners.
6 Contact
The mini bus driver should carry a North Lindsey College Mobile phone on all journeys to allow contact with the College in the case of an incident.
7 Security
The driver should ensure that the vehicle is parked securely. All luggage and equipment being carried in the mini bus should not be left unattended.
8 Journey Preparation
Before the journey begins the driver is responsible for:
• Checking vehicle is roadworthy. (See Appendix 2)
9 Health & Safety
A risk assessment should be valid for each journey undertaken
First Aid equipment must be carried on the vehicle
Fire extinguishers must be carried on the vehicle
A high visibility jacket should be carried on the vehicle.
These will be checked on a regular basis by the Sports technician.
10 Distance Travelled
A distance of 100 miles and/or each journey considered on merit. Each journey except regular runs should be reviewed in advance as part of the risk assessment, to ensure that the distance and quality of roads to be used are acceptable for use by the mini bus. The Head of School Arts, Sport & Business and the Health & Safety Manager shall be responsible for this decision. ¾
September 2009 / Page - 4 - / Ref:POL0049Appendix 1
To: Jason Guy, Sports Technician, Drop 20
Mini Bus Booking Form
Day / Date / Start Time / Finish Time / Destination / Purpose1. I understand that my account will be debited as follows:
Full day - £35 and fuel at cost (start before, finish after 1300 hours)
Half day - £18 and fuel at cost (morning/afternoon/evening)
2. Times refer to when the bus is collected and returned to the garage.
3. The mini bus is to be returned CLEAN inside.
4. Any damage will be paid for by the school/user concerned.
5. Keys and paperwork to be collected from T27.
Signed / School/Department(Budget Holder)
Driver’s Name / Date
Account against which the charge is to be made
To:
Mini Bus
Conform booking(s) of ASB mini bus on (dates)Signed /
Date
Val Newman, Head of School, Arts, Sport & Business
September 2009 / Page - 8 - / Ref:POL0049NOTES
1. Any request to take the vehicle the evening before a journey or return it the day after a journey must be approved by the Assistant Principal/Director.
2. Staff are requested to keep the inside of the vehicle clean and tidy. Eating or drinking is not allowed on the bus. All litter is to be removed. Muddy or dirty clothing is to be removed before students or staff get on the bus. Please encourage students to bring a bag to put soiled footwear in.
3. It is the responsibility of the driver on the day to ensure the bus is clean and tidy before it is returned to the School.
4. The bus must be returned with the same amount of fuel in the tank as when it is collected.
CERTIFICATION
I certify that:
1. I hold a current driving licence, and I am NOT banned from driving for legal or medical reasons.
2. I have driven the mini bus before, and I am familiar with its controls.
(Familiarisation session can be arranged.)
3 I have passed the mini bus driver test. I have D1 on my licence (delete as appropriate).
SignedPrint Name
September 2009 / Page - 8 - / Ref:POL0049
Appendix 2
Mini Bus Journey Preparation Form
Date of Use: / Day: / Date:Destination: / From: / To:
Weather
Reason for UsePre-inspection checks
Last Use DateInspection Details
Driver Name / MIDAS Licence / Yes / NoD1 / Yes / No
Vehicle (Reg.) / Occupancy
Vehicle Capacity / Seated / Seat Belts / Yes / No
Registration No. / Seat Belts Worn / Yes / No
Road Tax (valid & displayed) / Yes / No / Fire Extinguisher / Yes / No
Mobile Phone carried / Yes / No / First Aid Box / Yes / No
Ventilation/Heating
Cleanliness / Ext.:
Int:
Defects/Comments / Action
Date:
Further Action Required / Yes / No
Signed / Signed
Driver / V. Newman for ASB
September 2009 / Page - 8 - / Ref:POL0049
Appendix 3
Mini Bus Walk Round Check
A driver is potentially liable to prosecution of the vehicle is deemed unfit by the police or DTLR officials, before taking the mini bus please complete the following.
Name:Date: / Time:
I certify that I have checked: / Please tick when checked
Fuel/Oil Levels/Leaks
Wipers
Mirrors
Tyre Condition
Washers
Steering
Tyre Pressure
Horn
Head/Side Lights
Handbrake
First Aid Kit
Indicators
Footbrake
Fire Extinguisher(s)
Rear/Brake Lights
Windows
IF THERE IS A PROBLEM WITH ANY OF THE ABOVE DO NOT TAKE OUT THE MINI BUS
Defects and Action Taken:
Signature: / Date:
September 2009 / Page - 8 - / Ref:POL0049