Devon Hockey Association Committee Meeting Minutes

/ 24March 2011
19:00
Dolphin Inn,
Bovey Tracey
Attendees:
Martyn HarveyMHMens League repSam TallowinSTDisciplinary Officer
Michelle Judge MJ Secretary
Paddy Porter PP President Devon Umpire’s Association
Peter Hodge PH Treasurer Mike Tucker MT Vice President

Minutes

Mike welcomed Peter Hodge to the committee, …..

  1. Apologies

Sue Hutchings, Barbara Reynolds, Nicky Bruce

  1. Minutes from the Last Meeting

Signed as a true record

  1. Matters arising from the previous minutes not covered by Agenda items

Action items:

Mike to produce notes on Senior hockey matters raised at the AGMMT

  1. Treasurer’s Report – MK
  • It was agreed that the Single System accounts need to be changed to a two signatory account for cheques.
  • PH has drawn up a new mandate for both accounts that needs signing by NB, SH and MJ
  • PH presented the accounts to date – the accounts show a carry over of money that will be included in this years funds
  • Retention of large funds – accumulated over the many years, it was discussed at the AGM how these funds should be spent – it was agreed that the current year should continue as is, and should be address next year, as funds from EH would stop when the Single System funding is stopped
  • PH mentioned the paying of taxes for coaches and officials that receive honorariums, Require forms that need to be signed off by individuals that states that they are responsible for paying their own taxes.

Action items

Mandates to be signed by NB, SH and MJMJ

Draw up a declaration of responsibility re the payment of taxesMJ

  1. Secretary’s Report – MJ
  • Will be sending out the affiliation and cup entry forms this week, need to confirm what the West Affiliations are before sending out the affiliation forms
  • Changes made to the website in regards to the new committee members has been made, it was confirmed that Sam would take up the role of County Welfare

Action items

Confirm West reduction in feesMJ

  1. Single System Report – SH
  • Core skills workshop is taking place today – this is fully booked which is good
  • SH asked MJ if it was ethical to set up a Facebook page for Devon Junior Hockey Page, MJ commented that EH have a page and so do other youth organisations so it was agreed that this

Action items

  1. County Senior Report
  • The agreement that all senior teams would have a pot of £500 in total, to enter competitions, this pot would carry forward each year.
  • NB proposed that DHA should be looking to recruit a new men’s senior representative for the committee to look at organizing a team for 2012/13 season of competitions

Action items

Check when the cup entries need to be entered for the men’s compMJ

Advertise the role of men’s senior representativeMJ

  1. County Discipline Report - ST
  • ST reported on an EH discussion on the increase of a penalty for decent, this is on hold
  • EH will not be looking for independent witness accounts to Red Card statements
  • PH asked if discipline had improved over the years, PP replied that he had thought matters had got worse over the past year – MT asked if the player management guidelines could be given out to all clubs as this helps players understand the code of conduct

Action items

Email clubs player management guidelines PP

  1. Devon Umpires Report – PP
  • Not a lot to report since the end of the season, the Devon Finals day was a successful event together with the Devon Youth Games to Inspire, both events gave the opportunity for young and experienced umpires a chance to work together and improve.
  • Plymouth Primary Mixed Hockey Festival was attended by DHUA – John Brown was awarded the best umpire award of the day.

Action items

  1. West Association Reports
  1. Men’s League Report
  • The men’s league have proposed a new structure, this was voted on and will be in place for 2012/13 season, information is available on the League website
  • MJ suggested that perhaps Devon should have a league representative from the ladies side
  1. West Council Meeting
  • Affiliations fees were discussed at the West AGM, this was the only real contentious point, MT reported the Phil Morrish, the West treasurer is new in post and will be looking to find out about grants
  • ST mentioned that there was only 1 signatory on the West accounts, MT said that this was discussed at the AGM
  • EH have reorganized the Regional Development Officers, and have downsized the amount of officers in place, due to a drop of funds available from Sport England, which stemmed from a decline in participation in the total number of players participating.

Action items

West to be contacted re an application of a grant for countiesMJ

  1. AOB
  • The meeting venue was agreed to continue as is.
  • Clubs festival needs to arranged at

Action items

Other Information

Dates of next meetings:

  1. Monday 5th September
  2. Monday 7th November
  3. Monday 9th January
  4. Monday 5th March
  5. Monday 2nd April (to finalise AGM details)
  6. AGM Monday 14th May

Notes:

The meeting finished at 9 pm.

The above are an accurate record of the Devon Hockey Association committee meeting held on 11July 2011

Name: Mike TuckerPosition: DHA Vice President

Signed: Date: