GALENICALS COMMITTEE MEETING Minutes
Location:DHB
10thJanuary2016; 6 – 7pm
Present
Chloë de Souza (CdS)
Andrew Armson (AA)
Amy Samson (AS)
Anjie Mosuro (AM)
Ted Caplan (TC)
Jo Miles (JM)
Alexandra Hunter (AH)
Ollie King (OK)
Jonny Bray (JB)
Shamus Butt (SB)
Apologies
Caitlin Biliyard (CB)
Eliane Blows (EB)
Emma Sanders (ES)
Ollie King (OK)
Lauran Noël (LN)
Tom Lyons (TL)
1. Matters Arising from Previous Minutes
2. President Matters
- Curriculum review student focus group
- 2 reps from each year
- If anyone wants to attend get in touch with Chloë
- JB volunteered
- ES – confirm with Chloë
- Elections
- CdS will forward emails to AM who will copy to all the committee members and send to everyone
- Handovers + handover meal
- Everyone should be handed over by 10th of April
- When is the meal? – Friday 15thApril
- GMC
- Everyone happy with the plans
- AA, AS and CdS to be interviewed
- We have been selected to deliver a presentation to the GMC
- Three presentations: Galenicals, student choice and 3d week
3. Vice President – Amy Samson
- General Update
- Streamlining of online resources
- Medical school website for assessments
- Hippocrates for extra e-learning
- Blackboard
- AS proposal – BB:exclusively unit orientated announcement, grades, lectures and submission for the unit
- Hippocrates will then be an extra resources learning site for all years
- Medical school website – assessments and core curriculum (this would include all handbooks)
- AS would value your input!
- Still three different places you can get information and resources from, so it needs to be clear where you can find things
- AS: spoke to Dominic, about making a template for each unit for blackboard to streamline it and make it clear what content they can put in each section
- AS; We need a rebranding of the different sites
- SB: it might be useful if you can only access Hippocrates via BB e.g. permanent side tab
- SB: CCA has been streamlined into e-biolabs
4. Vice President – Andrew Armson
- General update
- Met with IT guys about academy specific things regarding wifi
- The tech guy is doing an assessment over the next two weeks
- From this point on we can start cluing up students
- Careers week
- Sent a draft timetable
- In light of junior doctor stuff, some are thinking about careers outside medicine – we can see if the faculty would like to incorporate this into the careers week
- Medico-legal and management are covered but still need to explore other areas
- OSCE plans leaked – now faculty telling everyone what stations are happening each day
- Two taught revision days of revision over the revision fortnight (optional, put on by each unit)
5. Future Committee Roles
- Careers rep and shows will be removed from the committee
- CB does not think this role is necessary, there is now a careers week – with the same speakers
- Careers week is now much better organised
- Careers fair, historically poorly attended
- Careers week will continue in the new curriculum and there will be taster weeks too, thus no need to run a careers fair next year
- Everyone in agreement – all in attendance in favour
- Shows rep will be removed from the committee
- Shamus has created a booking calendar, with each show having a set number of hours per week to utilise, if they need bigger bookings they can get in touch with committee and we can work logistics
- Any issues can be resolved by the presidents x3, webmaster and secretary
- We have already voted in favour of a sponsorship rep – thus they will deal with t-shirts etc.
- CLIC, PCR and CR not linked to anyone, thus music rep can be known as performing arts rep and can go to the PA rep and have a link into the committee
- Medic Drama can be the overarching group with its own treasurer. It can be an official sub-society and can oversee PCR and CR
- Therefore new committee – core 5, sponsorship rep, PA rep, 2x Ents, 2x sports rep, webmaster, alumni, international and alumni
- Preferably an intercalator for the sponsorship rep
6. Updates from committee members
- Secretary
- General update
- Involving the faculty in Galenicals Events
- AP – ALL to send event details to AM, so she can forward on to faculty
- Treasurer
- General update
- Going to start auditing accounts imminently
- Regarding OSCE event – if worst comes to worst regarding Zeshan can we give £100?
- Two year groups will be attending and it’s a very good event – should be likely we sell books, but has referred Leong to TC
- Careers
- General update
- Career’s Fair Progress Update
- Books for Zeshan will be sold, soeveryone needs to be there to sell!
- PCR –15th March
- CR – Rhydian unable to organise it and no one wants to take charge. Anna Taylor wants to produce and not write. James Dickens wants to write some
- Lots of scenes, no structure, we need someone to do this
- Whose role to book a venue?
- Whoever is producing – potentially Anna Taylor
- CLIC dress rehearsal on the evening of the careers fair
- ES and AH and OK absent – ski season and nil by mouth
- Everyone else MUST be present
- Not necessarily for the whole day, but at least an hour of your day, if there is a specific time of day that you would like – let CdS know
- Charities
- General update
- Nil of note.
- Sports
- General update
- NANTES:
- 12-13th March
- Would like to book Anson rooms for dinner
- Waiting for Southampton to lock things down
- STASH has arrived – TL is dealing with it
- Music
- General update
- Spring concert
- Ents
- General update
- Spring Ball
- Finally sorted.
- The cheques from the bar crawl charities still haven’t been cashed
- AH to chase LN, to check they have been sent
- Issue with Ashton Court regarding charging extra for the entire day because of the dodgems – now resolved
- International
- General update
- Resolved visa issue for a student
- Alumni
- General update
- Alumni event
- Union – moved from the Anson rooms to the bar, JB told them it needs to be changed, as the bar is far too small
- JB recently went to see the Union people and found out that the Asnon rooms are booked for a training event during the day but free at night – difficulty to have an evening event because of travel times
- Cds: Have you looked into Wills?
- JB: Looked into Wills initially but I haven’t recently
- CdS: Speak to Andrew Pearce – faculty manager, email to tell him you’re having difficulty with room booking
- CdS: Or speak to Eugene – as he is very pro alumni
- AS: get in touch with me, tell me exactly what has happened and what you would like to happen and I can help you sort things out
- CdS: (directed at JB) Were you aware of the old boy’s rugby event this weekend?
- CdS: It’s okay if you were not. I was not aware. These are the things we need to encourage student and faculty to go and watch
- CdS: I think we should invest in banners for sports and music
- Will be used very frequently – JM: varsity, NANTES, old boys etc.
- Shows
- General update
- Webmaster
- General update
- Completed career’s fair poster
- CdS: try and stagger things when posting on Fb – little and often, not just all at once in one day
- SB: I spam becauseit gets more views but when done little and often, it is not seen by as many
- SB: Pictures are seen by more people
- CdS: Everyone should attach pictures to their posts so that they gain more views
- SB: Website – there’s a template agreed on that will be used to revamp the site (Jupiter) $60 one off
- SB: It may be necessary to re-register on the new website? – There are issues with copying all the members, 20 per page. So you can only copy 20 at a time, which makes it very tedious.
7. AOB
- Events Calendar
- A lot of feedback, came up at SSLC, that the staff do not know what events are going on in our world
- On the website we can have an events calendar and presidents of societies will be able to upload their events to the website calendar and can update this – everyone must make this clear in handover!
- AP – LN ask about Zeshan updates
- Cake rota
- Chloë
8. Date of Next Meeting
- 6thMarch 2016
- FULL ATTENDANCE!
- 5pm
- Final committee meeting ever!
- 27th Feb – nil by mouth