HBMA Board of Directors
January 10, 2007
Present:
Sherri Dumford, President Andy Kokosa
Bing Herald, Past PresidentRich Papperman
Ken Goodin, Vice PresidentHolly Louie
Scott Everson, Treasurer Jackie Davis Willett
Patrick Lukacs Barry Reiter
Julie Demerath
Absent:
Randy Roat, Secretary
1. Acceptance of the December 20, 2007 minutes.
The prior meeting minutes were reviewed. Julie Demerath motioned to approve and Andy Kokosa seconded.Approved, minutes accepted.
Discussion: Sherri Dumford again informed the board of the procedural change that Randy Roat, the secretary will review and revise the minutes prior to distribution to the board.
2. Finance Report-Discussion:December is the first month of the fiscal year, thus the December report is not particularly meaningful. Revenue from membership, conferences and on-line meetings are ahead of budget.The accounting firmwill have final documents, after adjustments,within the next two weeks. We will then proceed with the 2006 tax returns. The Budget is not complete since we are still getting final committee request for the upcoming year. The budget will be complete before the end of January.
ACTION: Scott Everson and Ken Goodin will have their official finance meeting as soon as possible.
ACTION: Scott Everson and Julie Incorvina, accountant from Redwitz and Company, should schedule an “in person” meeting with Brad Lund as soon as possible.
ACTION: The HBMA By-laws require a review/audit and Brad Lund will be completing the bid process through January.
ACTION: Sherri Dumford requested that Brad Lundmake sure that dollar amounts are in the budget accordingly for the review/audit.
ACTION: Brad Lund will call Redwitz and Company and see what additional charges they will have for compiling information and documents for the review/audit.
3. Report on Committee Chair calls and development of Committee work plans.
Sherri Dumford and Brad Lund have spoken to all committee chairs.
ACTION:The 2007 budget will becompleted and delivered to the Finance Committee by Friday, January 12, 2007. The Finance Committee will review the budget and pass it on to the HBMA Board for final approval on the February BOD call. Committee Chairs will review SPS notes from Kathleen R. Henrichs, PhDand populate Committee Workplan Form 2007. Deadline for completion is the February BOD meeting.The master project plan will be posted on the Board News section of the website and will serve as an organizational tool for the Board.
4. Refinement of the SPS documents.
The latest documents have been sent to the Board.
ACTION: Please email all final comments or refinements to Brad Lund by Friday deadline, January 12, 2007. Bing Herald is arranging for a formal article to be written on the HBMA strategic plan and will be included in the Annual Report.
5. AMA Agreement-delayed due to scheduling problems.
Brad Lund has not received the AMA Agreement and the call has been delayed until tomorrow or Friday.
ACTION: The Board will be sent the proposed AMA agreement via e-mail and are asked to review the document and provide comment by the January 19th.
6. Review of the Board and Committee “news” pages and message boards* some have already given feedback
Discussion: The Board was asked to look at the Board and Committee news page;
The site will display whatever committee you are on, Master Calendar, General Work plan, minutes, financial reports, and etc. The use of a Board message board was discussed and opposed however, we will leave it there in the event that we need it.
7. HBMA to testify before the NCVHS Standards and Security Sub Committee.
ACTION:Bing Herald has volunteered to testify for HBMA on January 24. Bill Finerfrock will prepare the presentation. Bob Burleigh and Barry Reiter may also be attending.
ACTION: Bing Herald will send an email and see what you all would like to include in the testimony.
7. Committee reports
No formal reports attached were attached to the agenda.
-Publications Committee: Scott Everson agreed to write a “finance article for “Billing” midway through the year.
-Education Committee: Brochures for spring are printed and the Fall Conference will be at the Bellagio, September 6 – 8, 2007
-Surveys:
-GR: Working on testimony in Washington
-Region and Membership: Patrick Lukacs will meet with Scott Everson to complete the transition and discuss how to achieve better results for the states pages.
ACTION: The Regional Committee will be charged with finding a person(s) to work on the States site. A graduate program student was suggested.
-Public Relations: AndyKokosa is the new chair of this committee
-Certification: Cindy Rounds gave a report and Ken Goodin suggests we look at other associations that will recognize HBMA education, such as HCCA accepting HBMA Compliance Course credits for their certification.
ACTION:Please email to Cindy Rounds other organizations for CEU consideration and she will contact them.
-Organization Effectiveness Committee: Bing will chair this committee. Madelon Berger is considering joining this Committee.
ACTION: Let Bing know if you want to be on this committee. Scott Everson volunteered to be on this committee.
Conference Call adjourned.