Minutes

April 10, 2012

Guild Office

PARTICIPANTS:

Susan Aminoff, AFT; Don Sparks, Faculty; Barbara Harman, Retiree (Staff Guild); Velma Butler, AFT1521A; Armida Ornelas, Faculty Guild; Joanne Waddell Faculty Guild; Jim Adams, Building Trades; Katrelia Walker, LACCD/HR; Leila Menzies, Business Services; Annie G. Reed, 911 Teamsters; Sue Carleo, President Valley College; Luis Arida, IBEW, Local 11; Mercedes Gaitan, Staff Guild; James Bradley, Local 99; Kathy Holland, LA 1521; Nancy Carson, Retired Teamster; Ethel McClatchey, Emeritas 1521; Brent Crane, Aon Hewitt; Lynda Hill, Aon Hewitt

  1. Call to Order:9:40 a.m.
  2. Approval of the Agenda 4/10/12:Approved
  3. Approval of the 3/13/12 Minutes:Approved
  4. Public Comments: None
  5. Health Benefit Unit Report –
  1. Reconcilliation:
  • The District has long had a focus on reconcilliation. CalPERS sends bills but there has not been a simple clear way to reconcile the SAP system and CalPERS billing. LACCD currently pays as billed.
  • The Health Benefit Unit has always had a reconcilliation tool but is now more easily able to see an outlier or programming error.
  • January 2012 premium – SAP was $85,871.54 higher than CalPERS. This is equal to a variance of 1.7%
  • February 2012 premium – CalPERS was $45,518.64 higher than SAP. This is equal to a variance of 0.9%
  • March 2012 premium – SAP was $102,745.74 higher than CalPERS. This is equal to a variance of 2.0%.
  • How do we measure success of the reconcilliation?
  • The CalPERS Excel spreadsheet is merged into the SAP Excel spreadsheet and compared for discrepancies.
  • Variances are largely due to the myriad of Medicare Combo rate possibilities.
  • The Workbench is continuously updated and modified to eliminate the variances.
  1. SHPS HRA/FSA Important Announcement:
  • New online claim submission available immediately. Smartphone apps available for iPhone, Android and Blackberry.
  • Leila Menzies will contact Bev Martin of SHPS and LACC District Design Department to see if they can create a flyer to post for employees and an e-mail announcement to push out.
  • Bargaining Units can communicate good news to their members as they choose.
  • Announcement will be added to paystubs.
  • Information will be noted in Open Enrollment brochure.
  1. Health Benefit Unit Team and Specialties:
  • Team of six:
  • Stacey Allen – Supervisor
  • Caritia Hughes – Sr. Personnel Asst
  • Sheree Maroney–Sr. Personnel Assistant
  • Barbara Mason – Sr. Personnel Assistant
  • Sonya Sanders – Sr. Personnel Assistant
  • Lisa Michelle – Data Management
  • Tasks they perform:
  • Enter new hires into system
  • Advise of benefits available and location of information
  • Monthly reconciliation of premiums
  • Counsel Retirees
  • Make presentations at campuses
  • Answer customer calls
  • Process Adds & Deletes
  • Process COBRA
  • Send letters to members who fall below the eligibility limit
  1. Wellness / Communication Project / EAP–

Velma Butler announced that a meeting was scheduled for 3/13. A letter will be sent to Trustee Scott Svonkin asking him to be the District Wellness Advocate.

  1. CalPERS Update –

Constituent Meeting Update:

  • Agenda items for 4/12 meeting:
  • SB1196 – Promotes healthcare cost transparency. Carried by Hernandez.
  • Long Term Care – Second quarter financial report
  • CVS/Caremark Service Update – presented by Casey Rossi Director of Strategic Accounts

School Pool Update:

  • California Education Coalition for Healthcare Reform (CECHCR):
  • School Pool has been temporarily abandoned for now.
  • Armida Ornales will carry the District flag going forward.
  • Robert Chacanaca President of CFT 6084 is a liaison for CFT.
  1. Vision Plan Discussion –

Aon Hewitt requested plan enhancements from VSP

  • VSP proposed three options:
  • Option 1 – Increase Retail Frame Value to $150 up from $120. This modification would cost the District an additional $86,000 per year.
  • Option 2 – Increase the Frame Frequency to 12 months up from 24 months. This modification would cost the District an additional $302.000 per year
  • Option 3 – Increase Retail Frame Value and increase Frame Frequency. These modifications would cost the District an additional $341,000 per year.
  • Aon Hewitt to include a total cost row on Excel spreadsheet to present at 4/10 meeting.
  1. Health Care Reform Update –

PPACA

  • Supreme Court Discussion/Decision:
  • Scenario 1 – Supreme Court Strikes Down Only the 2014 Individual Coverage Mandate and Preserves the Rest of PPACA
  • Scenario 2 – Supreme Court Strikes Down the Individual Coverage Mandate and All of PPACA
  • Scenario 3 - Supreme Court Strikes Down the Individual Coverage Mandate and Some of PPACA
  1. Retreat Planning –

June 12th from 9:30 to 3:00 in the Fireside Room at Los AngelesValleyCollege

  • Agenda items to include:
  • Aon Hewitt – Driving Costs for Health Care
  • Plan the calendar for 2012/2013
  • Committee Role
  • What is the role of the JLMBC? The MBA gives the committee the scope.
  • Health Care Reform Update
  • Service Outcomes for Constituents
  • Contracts and Expiration Dates
  • Dental, Vision, Life Insurance, EAP, Aon Hewitt
  • California Education Coalition for Healthcare Reform (CECHCR)
  • Wellness Outreach
  • Outreach education for Retirees
  • Catering
  • Velma Butler and Annie Goldman to work with Sue Carleo’s office
  1. Benchmarking –

Aon Hewitt presented the Hewitt Health Value Initiative (HHVI)

  • Plan Costs – compares LACCD employee contributions with Government/Education, Employer groups size 3,000 to 9,999, Fortune 500 companies, Labor Market and HHVI to the Employer costs.
  • Aon Hewitt to present HHVI data can be broken out by line of coverage at 5/8 Meeting
  1. Aon Hewitt Evaluation Committee –

Aon Hewitt was asked to leave the meeting. Discussion ensued regarding their contract which expires June 30, 2012.

Follow Up Items:

  • Aon Hewitt to present Vision Plan option cost totals
  • Aon Hewitt to present HHVI data can be broken out by line of coverage

Next JLMBC meeting to be held Tuesday, May 8th at the Guild office.