Club Council Agenda
The Student Union South Cafeteria | 1:00 pm
September 19, 2014
A) CALL TO ORDER 1:20 pm
B) APPROVAL OF AGENDA
Amended agenda – motion to approve amended agenda, seconded. No objections
Motion to add NSLS appeal, seconded. No objections.
C) APPROVAL OF PREVIOUS MEETING’S MINUTES. Motion to approve pervious meetings minutes, seconded. Approved.
D) PERSONS TO BE HEARD
1. KRUA – Jessica production manager – promote events via PSA request form. Contact them 2 weeks in advance and they will put it on air every 30 mins. Does it have to be a free event? No we just can’t advertise ticket prices on air.
2. Sharon – Generation Opportunity – youth advocacy operation, get young people more involved in politics and economics and register them to vote. Wants to host comp between clubs, prize for winner. Will leave business cards for those interested.
E) BUDGET REPORT – JT, $15,453 available for funding.
F) USUAA Report – JT,
· Homecoming on Oct 3rd, tickets being sold at info desk. Prices on USUAA website.
· HHFN – last sat in oct, booth registration is open! Also, committee members needed and volunteers needed. Please email us if your interested in volunteering.
· Stacey just returned from the BOR meeting discussing changes to the academic year calendar. USUAA supported faculty senate recommendation. Shorting semester, and adding M-W-F classes. More info at the meeting today at 3pm.
G) LEADERSHIP COORDINATOR
· Thank you for registration! Went from 6 to 53 in 2 weeks.
· HHFN donating money for candy
· SCP registration is open too. Decoration from oct 6-9 parade on the 9th. Winners will get to take their carts on the ice for the game.
· Questions about registration? See us.
· Please do not reply to the list serv. If you need to be added please let us know
· Athletic director wants to work with clubs, opened up space for you to use. If interested see Cody.
H) COMMITTEE REPORTS – academic year commitment
I) Campus Programming Board – Representative Needed – Ashley Radvansky interested – Justice Club
II) Student Union & Commuter Student Services Board –Jilene Galle– absent, no report
III) Special Projects Fund – Representative Needed – meet as needed. No nominees
IV) Concert Board – Representative Needed – Friday @ 2pm – no new nominees
V) Diversity Action Council – Representative Needed – no nominees
I) NEW BUSINESS
I) Attendance Waiver
II) Funding Requests
i) Accounting Club Report – Dominique, VP, had Fall social after last meeting. Thank you for voting yes for us, great networking event for students. Had over 100 people in attendance, music performance from a professor, great event even president from last year came and was impressed with event. Event is held every year in conjunction with accounting week that happens across the nation. Still pulling together the last financial pieces for final report. Questions? None. Thank you SPF!
III) New Clubs
i) Pre-Dental Club – no one here
ii) NO More Alliance – Camilla Hussain, pres. No More movement, club to open dialog about domestic violence and sexual abuse. Working with Care Team, Title IX, MCC and Justice Center. Request seed money $100.00. Questions? Add on – Nation wide campaign that we are a part of. No Questions.
iii) Cyber Security Club – no one here
iv) Battle Crows – Johnnie Templeton – President. Historical Guild with flair. Costumes, historical renaissance fair. Mercenary guild. Run the security of the fair. Trying to get student involvement to continue this. Looking for 12 students to be involved. Questions? Will your club be doing anything up until June? We don’t have much funding right now, but want to have a cosplay dance for Halloween. Have a few fundraiser ideas as well. Request seed money $100.00. First event should be around Halloween. See if you can partner up with Game Club?
v) Deactivation appeal – NSLS – 4 reasons of concern, NSLS has right to appeal within 30 days. Deactivation is a semester long period that the club would not be recognized on campus. Upon the beginning of next semester, they would be allowed to re-register.
· 43 voters, 29 needed for 2/3
· Exec board – 5 mins – 4 areas of concern: Request for serving, external club accounts, auction prize claim forms, communication with vendors. Serving – paperwork not rec’d from NSLS to SCGL office, email asking for serving request no response. Request didn’t reflect what happened at the Gala. Request stated there would only be wine in the auction baskets, cash bar on bill. Finances – Marriott bill rec’d by UAA, asked club how event was paid and it was determined they have an external account. Communication with vendors – contracts signed by club members not by procurement office. Prize Claim forms not rec’d from the silent auction. In our perspective Exec board feels that NSLS has to prove all 4 issues are incorrect for CC to override exec board decision.
· NSLS – Audio played, president with Annie Route stating that there are no minutes from the meeting. Without meeting minutes, this deactivation shouldn’t be allowed. They have to prove that the way they conducted the investigation is correct for this deactivation to be upheld. All we want is a vote, we don’t want to prolong this. Please look at documents handed out – proves that exec board is incorrect with their accusations against NSLS>
· Discussion – We did not check the clickers at the beginning of the meeting because we were already running behind. Did you get approval for the recording? No, AK is one of the states that you don’t have to get approval for. All the other meetings were recorded as well and we have a lot more recordings if anyone wants to here them.
· Discussion right before the vote – JT - nowhere in the bylaws does it say execs need to take meeting minutes during exec meetings. In 2013 there was an issue with the invoice due to a line item for bartender fees. Corey – doesn’t matter because there are no meeting minutes, you have to have documented quorum to make that decision. SE – bylaws state that a club will be deactivated if… “you don’t follow university policy and procedures” it doesn’t state it needs to be voted on. Pre-Law – please don’t insult us and address the issues. Battle Crows – RRO are just guidelines. JT – CC concern is here to make sure things function, concerns that were brought to us are a liability to the university. Concerns about the way the beer/wine request was approved. TIME. Motion to move to voting. Seconded. Objection – discussion for 3 additional minutes. Objection retracted. Vote 1 to move into the vote on discussion, vote 2 to extend time. 1 – 34, 2 – 9.
· Vote on deactivation decision – 1 to support decision that exec board made, 2 to agree with appeal of NSLS, anything else is abstain. Results: 1 - 23 2 - 14 abstain – 6.
· CC exec board decision is sustained.
J) For the Good…
Combining with announcements
Brunch with sen. Begich in the den on the 27th, Q&A session, free to attend 1-2:30 pm
ARIGAA – open gym night oct 3rd 7-10 pm in the WFSC in basketball gym open to all students.
Japanese Culture Club – ADM 142 Japanese food and games for first meeting – membership $5, 6pm today.
BSU – movie night with LSU last night, will be happening all month.
TTR – happy Friday everyone
Annie Route – it is legal to record someone without their knowledge, I encourage you all as ethical students to get permission first. Thank you all for being here, this was a difficult discussion. Please make sure you follow all policies and procedures. If you have questions for me please see me.
Dental Hygiene – cleanings for students are really cheap so come see us! Price sheet online.
Game Club – Baseball this Saturday, please come see me if interested. Also dodgeball tournemnet between clubs – if interested please contact me!
Simple Truth – sept 27th – Mack Strong, former Seahawks player, SU café 1-4, free event. Fliers passed out.
ASL – next week is deaf awareness week booths will be out all week and we will end with a movie.
Dana Sample – SU Op coordinator – oversee reservations, if you have anything coming up forms are right outside her office and in SCGL. Please turn in forms at least 2 weeks in advance. Tables are free!
K) CLUB ANNOUNCEMENTS
L) ADJOURNMENT 2:38pm