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1/13/2011 Minutes of AndersonCounty Board of Education Regular Meeting Page No.

Minutes

ANDERSONCOUNTYBOARD OF EDUCATION

101 S. Main Street

Clinton, TN37716

January 13, 2011

6:30 PM

MembersPresentAbsent

John Burrell, Chairman√

Dail Cantrell√

Greg Crawford√

Glenda Langenberg√

Steve Fritts√

Rickey Rose√

Jo Williams√

Larry M. Foster, Director√

Student Board Members:

Shannon McGhee√

Allison Powers√

Others in Attendance

Mark Longmire, Brenda Lee, Gail Martin, Brenda Hackworth, Jim Hackworth, Greg Deal, Denise Sawyer, Sam Guffey, Joel Stanaker, Joe Nenninger, Rachel Pemberton, Eric Abelquist, Julie Minton, Leisa Fair, Karen Bridgeman, Tim Parrott, Jill Holland, Carla Hicks, Teresa Smith, Eric Snider, Renita Dodson, Tommy Mariner, Emmalee Mariner, Larry Stephens, Chuck Puglisi, Roxanne Puglisi, Joe Forgety, Jim Woodward

  1. CALL TO ORDER
    Dr. Burrell, chairman, called the meeting to order at 6:30PM as a regular monthly meeting of the Board of Education. Greg Crawford led the pledge of allegiance.

II.RECOGNITION OF GUESTS

A. Tim Parrott introduced Eric Abelquist, Ph.D., from Oak Ridge Associated Universities (ORAU) who presented a check in the amount of $20,000.00 toward the net-zero project at ClintonHigh School. He said ORAU is pleased tomake the donation that will enhance student engagement and enthusiasm. Dr. Abelquist recognized teachers Ben Barrington and Riley Sain of ClintonHigh Schoolwho make science fun.

III.CITIZENS TO BE HEARD

A. Michael Hackworththanked the board of education for their support of the IntegrationLearningAcademy at NorrisMiddle School. He described his passion for the project because of his son who was born eight years ago with mild cerebral palsy and epilepsy. He said he’s made it his mission to get the best care and educationpossible for him.

  1. APPROVAL OF AGENDA
    Motion byGreg Crawford and seconded byJo Williamsto approve the agenda. Motion carried.

V. APPROVAL OF CONSENT AGENDA

  1. Minutes of Regular Meeting –December 8, 2010.
  2. HR Staffing Report

Last Name / First Name / Loc. / Position / Effective Date / Return Date / Notes
New Hires
Webber / Kevin / CHS / Asst. Basketball Coach / 12/1/10 / Replacement for Brennan Jones
Adkins / Tracy / CES / Interim PreK Teacher / 1/3/11 / Replacement for Rosa Sampson
Coble / Duncan / ACHS / English Teacher / 1/3/11 / Replacement for Shannon Ireland
Transfer/Change of Status
Gray / Cindy / CES / Special Ed Teacher / 11/15/10 / Return from LOA
Thompson / Cynthia / LCES / Food Service / 12/6/10 / Transfer from NES
Leave of Absence
Greenhouse / Alison / AES / Teacher / 11/29/10 / 12/17/10 / Employee's own health condition
Johnson / Beverly / NMS / Food Service / 11/11/10 / 11/29/10 / Employee's own health condition
Left Employment
Bailey / Matthew / LCMS / 7th Grade Teacher / 1/15/11 / Voluntary resignation
Wyrick / Josie / NWMS / Custodian / 12/15/10 / Job abandonment
C. Field Trips
1.1. Vikki Burns, CHS, to allow students to attend DECA 2011 ICDC meetings in Orlando, FL Apr. 29 – May 4, 2011. Approximately 10 students and 1 chaperone.
2.2. Vikki Burns, CHS, to allow students to participate in ski trip to Winterplace Ski Resort in Flat Top, WV Feb. 18, 2011. 30 students and 3 chaperones.
3.Vikki Burns, to allow students to participate in state DECA conference in Franklin, TN Mar. 4 – 8, 2011. 15 students and 1 chaperone.
4.Rodney Mann, David Rogers, CHS, to allow students to participate in Tennessee Leadership Conference activities in Knoxville, TN Feb. 4 – 5, 2011. 24 students and 3 chaperones.
5.Sarah Ray, CHS, to allow students to participate in an International Thespian Society Conference in Germantown, TN Jan. 14 – 16, 2011. 17 students and 2 chaperones.
6.Paul Brown, ACHS, to allow students to participate in All State East Band Clinic in Gatlinburg, TN Feb. 3 – 5, 2011. Approximately 5 students and 2 chaperones.
7.David Rogers, Rodney Mann, CHS, to allow students to attend state hog show in Murfreesboro, TN Jan. 18 – 19, 2011. 3 students and 2 chaperones.
8.Daniel Stone, CHS, to allow students to perform at Universal Studios in Orlando, FL Apr. 18 – 23, 2011. 67 students and 19 chaperones.
  1. Professional Leave
1.Darren Leach, LC, Alex Smith, CO, to attend PCM re-certification in Sunrise, FL Apr. 13 – 16, 2011.
2.Terri Ferry, CO, to attend Student Discipline Institute for annual certification in Nashville, TN Feb. 9 – 11, 2011.
3.Sue Voskamp, CO, to attend Model Schools Conference in Nashville, TN June 26 – 28, 2011.
4.Sue Voskamp, Tim Parrott, Chuck Puglisi, Joe Forgety, Renita Dodson, CO, to attend TASPA Conference in Burns, TN Mar. 3 – 4, 2011.
5.Tim Parrott, Joe Forgety, CO, to attend TennesseeBeginningSupervisorsAcademy in Nashville, TN Feb. 1 – 2, 2011.
6.Tim Parrott, CO, Tricia Jones, Kelly Myers, ACCTC, to attend Tennessee Directors of Career and Technical Education Winter Conference in Nashville, TN Feb. 14 – 15, 2011.
7.Joyce Currie, Gail Hunt, CO, to attend Tennessee Section 504 Conference in Nashville, TN Jan. 30 – 31, 2011.
8.Leisa Fair, to attend Student Discipline and Alternate Education Institute in Nashville, TN Feb. 8 – 9, 2011.
9.Kathleen Benedict, LC, to attend American Teachers of Excellence professional development and Gala Awards in Washington, D.C. Feb. 9 – 13, 2011.
10.Rob Harmening, CMS, to chaperone dance team at Nationals in Orlando, FL Feb. 4 – 8, 2011.
11.Kristi Swafford, GOES, to attend 2011 Teacher Leader Institute in Dallas, TX Jun. 15- 17, 2011.

EXECUTIVE APPROVAL (for information only)

  1. Professional Leave

  1. Sue Voskamp, CO, to attend TSBA negotiators training in Nashville, TN Jan. 7, 2011.
  2. Dorothy McAffee, Shawna Cox, DVES, Melissa Hughes, BES, Carolyn Cooper, Susan Jonely, LCES, Journey Swafford, GOES, Marti Bailey, Lara Beth Wallace, Nicole White, Mary Hatmaker, NES, Sue Byrd, BES, to attend SE Reading Recovery Conference in Savannah, GA Jan. 12 -14, 2011.

Motion byJo Williams and seconded byGreg Crawford to approve the consent agenda. Motion carried.

VI.COMMENTS FROM THE CHAIR

  1. Dr. Burrell reminded the board of the Joint Venture workshop scheduled January 23 – 24, 2011 in Pigeon Forge.
  2. The Board Self Evaluation was due to TSBA on Wednesday, January 12.
  3. The Board Ethics formis due to the state at the end of the month.
    D. Day on the Hill is scheduled February 22, 2011. Reservations have been made.
    E. The negotiation proposal was received back from ACEA and they have taken it to teachers for ratification. We are currently waiting to hear from them.
  1. Dr. Burrell stated he received a letter this month from Ellen Hitchcock resigning her position as a board member effective December 31, 2010. The letter was not signed, and he didn’t do anything with it because he does not respond to unsigned letters. She sent an e-mail message to Jeff Cole, County Court Clerk, today, January 13, 2011 with her official resignation. Dr. Burrell said since we have an official e-mail message from Jeff Cole, he will accept her resignation. He said county commission has been informed and they will fill the vacated position. Rickey Rose stated he was not aware of the conflict, but thought she would have made a valuable contribution to the board. Motion by Rickey Rose and seconded by Dail Cantrell to approve the resignation of Ellen Hitchcock. Motion carried. Mr. Foster stated he would make the resignation a part of the system’s report to commission on Tuesday, January 18. Steve Fritts asked how long it takes to appoint a replacement and Jo Williams said county commission will accept applications for the position. Mr. Foster said it could take up to 120 days, but after speaking with County Attorney Jay Yeager, he found the commission could act on filling the vacancy any time they choose. He suggested the resignation be accepted effectiveDecember 31, 2010.

VII. DIRECTOR’S REPORT

  1. Something Good – Karen Cupples, FairviewElementary School principal, spoke about balanced literacy and writing at Fairview Elementary. She brought copies of books the third graders and kindergarteners published before Christmas break. She read aloud from the kindergarten class book entitled “How to Cook a Turkey.” Third graders wrote a book entitled “Christmas Memories,” and it includes photos and illustrations. The project teaches the writing process along with editing skills.
  2. Mr. Foster asked the board whether or not they were interested in adding an item for discussion at Joint Venture to the agenda. He said Commissioner Jerry White mentioned the expansion of the GrandOaksElementary School gym that was cut from the budget many years ago due to lack of funds. He said he had not had a request from the school principal, and was only bringing the project to the board’s attention at Mr. White’s suggestion. He added the cost would be very expensive according to Operations Director Andy McKamey. Dr. Burrell agreed and suggested the item be added to the agenda.
  3. Mr. Foster reminded the board the commission’s operations committee will meet Monday night, January 17, and the board’s request is third on the agenda.

D. The 2011-2012 school calendar will be reviewedat joint venture and approved at the board meeting in February.

  1. VIII. STUDENT SERVICES REPORT

The report wasaccepted as read.
IX. COMMITTEE REPORTS
A. Sue Voskampprovided an update on the IntegrationLearningAcademy at Norris Middle School. She, Jeff Harshbarger and Rachel Clapp described academics as well as programs, athletics and extracurricular activities that will be available for the students who will attend the academy. Jo Williams asked where on campus the new classrooms would go and Jeff said they would go in the back of the building per Mike Brady, architect, so it would not affect the aesthetics in front. She also asked if construction would tear up the soccer field and he said it would not, there is enough room for the classrooms and soccer field. Motion by Dail Cantrell and seconded by Glenda Langenberg to approve the Integration Learning Academy program for middle school students beginning the 2011-2012 school year. Motion carried.

  1. ACTION ITEMS

A. Policy – second reading

  1. Motion by Glenda Langenberg and seconded by Rickey Rose to approve policy 6.3071 Student Alcohol and Drug Testingon second reading. Motion carried.

  1. Motion by Glenda Langenberg and seconded by Greg Crawford to approve policy 6.401 Student Health Services on second reading. Motion carried.

Monitoring:
Review: Annually, in May / AndersonCounty Board of Education
Descriptor Term:
Student Health Services / Descriptor Code:
6.401 / Issued Date:
4/01/10
Rescinds:
6.401 / Issued:
The major objective of student health services is to protect and promote the health of the student. This responsibility is shared by all individuals and agencies in the community.
To obtain this objective:
  1. A safe, sanitary, healthful school environment shall be provided; and
  1. Basic principles of healthful living shall be taught.
  1. School Health services shall be provided in accordance with the Rules and Regulations and Minimum Standards of the State Board of Education and Department of Health. Health care procedures shall be performed by licensed health care professional except for circumstances identified within the medical procedures and specified in the Individual Health Plan (IHP).
The student health services program shall include:
  1. Identification of physical, mental or emotional characteristics of students which will prevent them from attaining their potentialities through public education;
  1. Evidence of a complete medical examination of every student entering school for the first time;
  1. Proof of immunization except those who are exempt by statute;
  1. A medical examination as directed by the TSSAA of every student prior to participation in interscholastic athletics;
  1. A cumulative health record;
  1. A record for each student which contains information as to how and where to contact parents in case of emergency;
  1. A report of each accident taking place while the student is under the jurisdiction of the school;
  1. Plan for taking care of sick or injured students;
  1. Procedures for reporting suspected child abuse or neglect;
  1. Plan for dealing with communicable disease;
  1. Procedures for dispensing medication;
  1. Teacher referral of students for available health service; and

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13. Method for evaluating criteria, including the extent and use of available health services based

upon the needs of students within the school.

Legal Reference: Cross References:

1. TRR/MS 0520-1-3-.08(e)(2) 1. Communicable Diseases 6.403

2. 2007 Guidelines for Use of Health Care Professionals and 2. Medicines 6.405

Procedures in a School Setting 3. Code of Student Conduct

3. 2007 Guidelines for Use of Health Care Professionals and

Procedures in a school setting

  1. Motion by Glenda Langenberg and seconded by Jo Williams to approve policy 6.405 Medicines on second reading. Motion carried. Mr. Rose asked what is done with medications that are not picked up by parents. Leisa Fair said per procedure, the medicines are documented and destroyed.

Monitoring:
Review: Annually in April / AndersonCounty Board of Education
Descriptor Term:
Medicines / Descriptor Code:
6.405 / Issued Date:
4/1/10
Rescinds:
6.406 & Bd. Min 05-10-07 / Issued:
5/10/07
If under exceptional circumstances a child is required to take non-prescription or prescription medication during school hours and the parent cannot be at school to administer the medication, only the principal or the principal’s designee will assist in self- administration of the medication if the student is competent to self-administer medicine with assistance in compliance with the following regulations:
All medication shall be delivered to the principal’s office in person by the parent, guardian, or responsible adult designated by the parent of the student unless the medication must be retained by the student per physician’s order.
The parent or guardian is responsible for informing the principal or school nurse of any change in the student’s health or change in medication.
All medication will be kept in a locked cabinet except medication retained by a student per physician’s order. Accurate records of medicine administration will be maintained as specified in procedures and guidelines.
Unused medication will be returned only to the parent or guardian. Medication must be picked up within three (3) schools days of notification.
A copy of this policy shall be provided to a parent or guardian upon receipt of a request for long-term administration of medication.
The parent/guardian must provide a written medication order from a licensed health care provider with signed parent consentwhen prescription and over-the-counter drugs are to be administered during the school day. Procedures to avoid additional doctor office visits will be considered whenever possible.
The parent/guardian must provide a current professionally labeled bottle from a pharmacist for prescriptions drugs. Over-the counter medications (includes lotions, salves, ointments) must be unopened with the student’s full name written on the bottleor box.
Legal References: Cross References:
  1. TCA 49-5-415 1. Student Health Services 6.401
  2. 2007 Guidelines for use of Health Care 2. Code of Student Conduct
Professionals and Procedures in a school
setting

B. Mr. Foster explained he hopes to review the 5-year plan at Joint Venture.

C. Motion by Jo Williams and seconded by Rickey Rose to approve a teacher at NorwoodElementary School for the remainder of year. Motion carried.

D. Motion by Greg Crawford and seconded by Glenda Langenberg to approve cafeteria personnel for Norwood and Claxton Elementary, and ClintonMiddle Schools. Motion carried.

FINANCIAL REPORT

  1. APPROPRIATIONS

1 (a) / 142.231; Federal Projects; to correctly reflect reserve as appropriated / ($1,010.66)

Motion byGreg Crawford and seconded byGlendaLangenberg to approve appropriation1 a. Motion carried.

Roll Call Vote

Dail CantrellYea

Greg CrawfordYea

Steve FrittsYea

Glenda LangenbergYea

Rickey RoseYea

Jo WilliamsYea

John BurrellYea

  1. TRANSFERS

2 (a) / 141-71200/72220/72410; to increase costs for membership, rental costs at the Fair Assoc. building, and replacement of phones / $6,450.00
2 (b) / 141-72210; to transfer funds for staff development at Model Schools Conference / $9,500.00
2 (c) / 141-71400; to correctly reflect Career Ladder for Fast Track Program / $1,000.00
2 (d) / 142.21S; Federal Projects; to increase indirect cost / $64.80
2 (e) / 142.901; Federal Projects; to correctly reflect accounts as per budget approved by the Sate Department of Education / $580.01
2 (f) / 145.12; Companion; to transfer for increase in Property Tax costs / $200.00
2 (g) / 145.13; Head Start; to transfer for increase in membership fees / $5.00
2 (h) / 145.14; Early Head Start; to transfer for increase in Property Tax costs and to correctly reflect salaries / $6,872.29

Motion by Jo Williamsand seconded byGreg Crawford to approve transfers 2 a-h. Motion carried.

Supplemental reports were provided to the board to include a summary of revenues and expenditures and a four-year analysis of local options sales tax and current property tax.

Dr. Burrell asked the board to decide what should be discussed at Joint Venture. Rickey Rose suggested report card results. Mr. Foster stated the board received a summary report and an in-depth report will be reviewed at Joint Venture. He added items for discussion include the 2011-2012 calendar, grade card and budget information. Jo Williams added the director’s evaluation instrument. Dr Burrell asked Jim Woodward to attend to make the budget presentation.

Mr. Foster said the system will have to address modifications in regard to making up snow days. There are no stockpile days left. Options for approval will be provided.

Meeting adjourned at 7:55PM

Respectfully submitted by Pam Crawford, recording secretary.

______

Dr. John Burrell,ChairmanLarry M. Foster, Director of Schools